2008 Dell Special Purchase

Overview

We have reached an agreement with Dell to allow campus departments (Foundation and Auxiliaries are included!) to purchase additional standard configuration desktop and laptop computers at the excellent bulk pricing we negotiated for the Campus Computer Refresh (CCR) program. Dell Volume Pricing Quotes are valid until June 30th.

Ordering

User Services has re-implemented last year's procedure to assist in minimizing the wait for installs for areas that will be purchasing new computers outside the Campus Computer Refresh Program. We are asking that all departments that will be purchasing new computers follow this process. Areas that do not follow this process will likely experience further delay as we will process their installs on an "as time permits" basis.

Large Orders

For large orders or area coordinated orders, User Services will manage the entire process for $50 per new desktop. This comprehensive service covers everything from procurement to priority setup for your area. To take advantage of this option, all we require is the Department Planning Spreadsheet and a CAF to cover all charges.

Small Orders

For small orders, departments can process the purchase orders, and send us the Department Planning Spreadsheet. If you request priority installation for small orders, we will require a one time charge of $50 per computer. These charges help pay for additional dedicated student labor for priority installations outside of the Faculty/Staff (Campus Computer Refresh) Program.
We are asking that all departments coordinate with User Services on additional new computing purchases (Macintosh or PC) by abiding with the following process. Doing so will allow us to schedule your new computer installs in the most timely fashion possible.

General

Each department must use the specified quotes to purchase deeply discounted computers directly from Dell. These purchases are in addition to any machines allocated by the Faculty/Staff computer replacement program.
Dell Flat Panel Monitor-only quotes are included as well for those areas needing dual monitor solutions.
Departments must complete the Dept Planning Spreadsheet and submit to Mark Lewkowicz either before or at the same time you submit your PO for your new equipment.
We do need plans for areas performing their own installs so that we can update campus asset information.
Priority will be given to areas that coordinate with us as they submit their POs.
Departments that do not submit planning sheets with their orders, and expect User Services to provide installation services, will be processed as time allows.
A turnaround time of 4-8 weeks is anticipated (depending on various factors) for installs that are not coordinated with User Services.
Areas that physically receive computers without coordinating User Services will not receive priority service should they require installation assistance from User Services. These requests will be processed as time allows.
Notify User Services far in advance of special/urgent needs so that we can prepare and do our best to meet those needs. Such requests should be exceptional in nature.

Additionally, there is one other major factor to achieving timely completion of installs for departments: Be available!!!

Achieving maximum turnaround time is heavily reliant on individuals being available for installs. The more difficult it is for us to coordinate times and complete installs, the longer it takes to get new computers into your area. Preference will be given to areas that are able to cooperate and be more flexible with their install times.

Download the Dept Planning Spreadsheet

Dell Quotes - Now available!

If you are purchasing from the Volume Dell Quotes:

The Dell machines purchased must match the specifications --no alternate configurations will be allowed.
The pricing from Dell is guaranteed through June 30th only.
Additional RAM, external USB Floppies, and dual monitor adapter cables can be procured through User Services. Any other components must be purchased by the departments.

Click Here to go to the Dell specifications pages.