Academic Department Manual

The University Catalog at CSU, Chico is published on a two-year cycle. This two-year cycle has proven to be cost effective and is highly regarded with respect to relations with high schools and community colleges, for student advising, and for comprehensive and well-considered curriculum planning. Deans, department chairs, and curriculum committee members should be aware of this two-year cycle for several reasons:

1. To protect reliability of current catalog information for the many off-campus users, changes to existing programs or courses are normally approved for implementation effective with the next catalog. New degrees and courses are usually made effective for the next academic year, but will appear in the next catalog. New degrees and courses will be put in the Web based version of the catalog as soon as possible after approval.
2. The need for review and approval by the Academic Senate and by the Chancellor's Office and/or CPEC requires lengthy lead time for technical review and timely submissions of proposals to guarantee formal approval in time for inclusion in the next catalog.
3. Confidence in our catalog, and on- and off-campus student advising and planning, is greatly improved by having the catalog as accurate and stable as possible over the entire two-year catalog life cycle.

While we provide ample notice that changes may occur between catalogs (and such changes may be approved for compelling reasons, e.g., an accreditation requirement), it is the policy of the University to make every effort to assure the catalog's accuracy throughout the two years it is in service.

The following is the timeline for curriculum planning, course and curriculum revisions, and production of The 2009-2011 University Catalog.

NOTE: "Program" is the umbrella term for the following: degree (e.g., BA, MS,), option, pattern/advising pattern, credential, minor, certificate.

The 2009-2011 University Catalog Production Calendar
Spring-Fall 2007	Begin submitting error corrections and standard course and curriculum changes for The 2009-2011 University Catalog. Report new programs and proposed program changes to Bitsy Wagner in Academic Affairs. If a new degree or option is planned it must be reported as early as possible in the curriculum planning cycle.
Fall 2007	Confirm plans for any NEW programs for the The 2009-2011 University Catalog with Bitsy Wagner in Academic Affairs. Review proposed changes to existing undergraduate programs with Bitsy Wagner in Academic Affairs to determine if the proposal should be a significant or minor change. Graduate program changes should be reviewed with the School of Graduate, International, and Interdisciplinary Studies (GIIS). Schedule a curriculum workshop with Bitsy Wagner if your unit needs assistance with procedures, paperwork requirements, general questions.
November 1, 2007- May 30, 2008	Academic Publications Catalog Editor (Richard Houchin) and Academic Technologies Photography (Jeff Teeter) will work with the departments and programs to arrange replacement of old photos, and the shooting of new photos for the 2009-11 Catalog.
November 30, 2007	Deadline to submit a formal conceptual abstract for new degree programs to Academic Affairs (undergraduate programs) or GIIS (graduate programs) for review. Follow the conceptual paper, after it's approved by Academic Affairs or GIIS, with a new program proposal. NOTE: Conceptual abstracts for new degree programs (e.g., BS, MA) must be sent to the Chancellor's Office in time for placement on our campus Academic Plan in early spring, so we can not take late submissions.
January 31, 2008	Deadline for any proposal requiring EPPC/Academic Senate review* (and in some cases CO and/or CPEC review and approval).Submit proposals to Bitsy Wagner in Academic Affairs (KNDL 106). Proposals submitted after January 31st will be returned for resubmission for the next catalog.
February 1-May 30, 2008	Academic Publications Catalog Editor will request catalog updates for narrative text throughout the catalog, including the front page of each academic program chapter. Submission of updates for all narrative text and service and administrative chapters will be on-going, with proof copies in .pdf format provided to submitters for turn around on a continuous basis until the final deadline, May 30, 2008.
March 28, 2008	Last day to schedule any proposal requiring spring EPPC/Academic Senate review.
April 30, 2008	Deadline for all course (CPCRs) and minor program change proposals*. Submit proposals to Bitsy Wagner in Academic Affairs (KNDL 106).
May 31, 2008	Deadline for all "narrative" text changes for academic program front pages, and all administrative and service chapters (pages 1-163). Submit changes to Academic Publications /Richard Houchin (PLMS 111).
May 31, 2008	Deadline for all changes to faculty information, especially new faculty and promotion information. NOTE: Please inform Academic Publications/Jim Jessee of all new hires and deletions.
August-September 2008	All catalog copy is submitted to colleges and departments for proof reading in two rounds during August and September 2008. All catalog copy is typeset and submitted to the printer in October.
January 2009	The 2009-2011 University Catalog is distributed and the next Academic Planning and Catalog Production cycle begins.

Proposals for new degrees, options, patterns/advising patterns, minors, and certificates, programs being discontinued, significant program revisions, name changes, reorganizations/moves must be submitted according to procedures outlined in the Academic Department Manual section on Academic Program Proposals and Revisions. Please work closely with Bitsy Wagner who will determine the category of the proposed change and help you prepare your proposal. Proposals must be submitted to Academic Affairs no later than January 31, 2008 for the 2009-2011 Catalog. No exceptions.
Note: Conceptual Abstracts for new degree programs (e.g., BS, MA) must be delivered to Academic Affairs/Bitsy Wagner before November 30, 2007.

Minor changes to existing programs require marking up a copy of the current catalog description, reflecting clearly all adds, deletions, and changes to the program and narrative text. (See the Minor Changes section on Program Proposals and Revisions in the Academic Department Manual for complete instructions.) Follow catalog form exactly in your mark-up of revisions, including full identification of prerequisites, for all course additions or inserts. Consult with Bitsy Wagner (x6941) or Jim Jessee (x4535) in Academic Publications for mark-up procedures. Minor changes are due in Academic Affairs by April 30, 2008.

Course changes: Changes to existing course information may be processed any time, but will normally be effective with the next catalog.

All course changes, additions, and deletions, should be submitted to Academic Affairs, attention Bitsy Wagner, using the Course Proposal and Change Request (CPCR) form. New courses require, in addition, a memo of intent, a new course proposal memorandum, and a course outline or syllabus. (See the Academic Department Manual section on Course Additions, Deletions, Changes and Curricular Policies for complete instructions.) For the 2009-2011 University Catalog, please take a systematic look at your course titles and descriptions, and especially the Semester(s) Offered coding and submit CPCR forms to revise them for the next catalog. All CPCR forms must be submitted to Academic Affairs by April 30, 2008.

Changes to narrative text and all text for administrative and service guide chapters, pages 1-163, are best handled by marking up existing copy. You may consult with Richard Houchin (x4159) regarding wholesale replacement of copy with copy prepared in Word or another word processor. Text inserts by e-mail are also acceptable. All revisions must be submitted to Academic Publications by May 31, 2008.

Changes to faculty information: Department Chairs and Secretaries will want to take special care in May 2008 to update all faculty ranks, carefully noting promotions and emeriti status, and to check all highest degree title and highest degree institution information. Please indicate on your markup of the Faculty Listing for the catalog any deletions due to death or retirement, and add new faculty members, always including their EMPL ID. Procedures are being developed; details will be provided later. We must have all faculty revisions by May 31, 2008.

Information regarding guidelines for submission of curriculum changes, new GE or other special designation, and clarification regarding the major or minor nature of curriculum changes and how they should be handled are available from Bitsy Wagner (x6941), Academic Affairs, for undergraduate programs, and Susan Place, Dean of the School of Graduate, International, and Interdisciplinary Studies (x6880) for graduate programs. Jim Jessee (x4535) is available for general guidance through the process.

In all cases, please feel free to consult with your friends in Academic Publications, Claudia Vinsonhaler (x4158), Richard Houchin (x4159), or Jim Jessee (x4535) and in Academic Affairs, Bitsy Wagner (x6941), regarding procedures and timelines for any catalog revisions, course changes, or program proposals.

 

Academic Dept. Manual Table of Contents

This document is the property of Academic Affairs and maintained by Bitsy Wagner