New MFP Purchasing Guidelines

Announced on: Wednesday, Sept. 17, 2025

Colleagues,

In alignment with the Division of Information Technology's security and support standards, printers used on campus must be supported by and connected to our IT-managed network. Choosing the right model, keeping it secure, managing supplies, and getting fair pricing is a nuanced expertise. To deliver reliable printing while being responsible stewards of campus resources, we are standardizing on managed, supported printers. We understand changing processes can be a hurdle, and the University Print Services team is committed to making the process of ordering a new printer as seamless as possible.

What's changing
In alignment with the Division of Information Technology's security and support standards, the purchase or installation of new, non-supported printers on campus will no longer be allowed. However, we offer special consultation to ensure departments receive the most suitable printer to fit their needs in our managed program. For more information, please visit our Knowledge Base.

This change improves security, ensures consistent support, and leverages campus-wide pricing.

Why this change?

• Security: Managed devices meet our configuration and patching standards.
• Reliability: Standard models mean faster troubleshooting and consistent parts/supplies.
• Value: Consolidated purchasing gets better pricing and lowers the total cost of ownership.
• Simplicity: You don't have to be a printer expert—we've built a simple process to match your needs with the correct device.
• Sustainability: IT-managed printers take lifecycle management into account to ensure we are acquiring sustainable equipment and being responsible stewards of University funds.

Thank you for partnering with us to keep campus secure and running smoothly. If you have a unique workflow or compliance requirement, let us know; we'll work with you to find the right path.

With appreciation,
University Print Services
copycenter@csuchico.edu