Submission Guidelines

Campus Announcements are a user-friendly way to share university information with the Chico State community.

Criteria

All items included in Campus Announcements must be official university business. All submitted announcements will be reviewed by University Communications for compliance with these criteria.

1. To qualify, content must:
   • be sponsored by a university office, program, or officially recognized student, staff, or faculty organization and include contact information.
   • comply with the University’s acceptable-use policy (EM 97-18).
   • contain contact name and phone number.
2. Content cannot contain:
   • political statements, endorsements, or fundraising.
   • advertisements, announcements, or promotions for outside organizations.
3. To reduce email clutter, only one announcement per event, activity, information, etc. is allowed per week. Duplicate submissions are subject to removal.

Announcement Emails

While you are able to view a rolling three-week announcement listing on Chico State's website, the primary delivery method for campus announcements is email. Employee Announcements are sent each day the University is open. Student Announcements are only sent Tuesdays and Thursdays during the semester. Announcements selected for days when the University is not open will run in the next edition. Submissions must be made by 2 p.m. the day before you would like it to run in order to be included.

Submission Tips

• Make your titles clear and descriptive. For example, “Artist Lecture: Jane Doe, Style and Sustainability Series” is more helpful than “Guest Lecturer.”
• Review your item after submitting to check accuracy, grammar, and spelling before submitting.
• Check the University Style Guide for questions about University writing conventions.
• Submit your announcements at least 24 hours before the announcement email is scheduled to be sent.
• If you copy/paste this content from email or Word, make sure to remove any extra line spaces or odd formatting.
• For issues and questions about Campus Announcements, please submit a Announcements Support Ticket.

Additional Information

Announcement Description

1. “Announcement Description” is where you will type or paste the body of your announcement. This box is limited to 2,500 characters including HTML markup necessary for links, lists, etc. so please use hyperlinks to direct readers to your website for additional information if necessary.
   1. Announcement MUST include a contact phone number, email address, or website where readers can get more information.
   2. Use the formatting tools to add bold, italics, links, and lists.
   3. If you copy/paste this content from email or Word, make sure to remove any extra line spaces or odd formatting.
   4. Be sure to thoroughly proof-read your submission.

Employee and Student Announcement Category

An announcement can be submitted to an employee announcement category, a student announcement category, or both. The categories selected will determine in which announcement email, and under what heading, an announcement is included.

The "News" category is for UCOMM use only.

Submission and Review Process

1. Once you submit your announcement, you will see a review page. Please check your entry carefully. If you need to make changes, click “Edit Announcement” to return to the form.
2. After reviewing and submitting, you will be directed to a confirmation page. You will not be able to make additional edits. If you have further edits or need to remove your submission, submit an Announcements Support Ticket. (Please note that due to the high volume of submissions, we will only be able to correct factual errors.)

Editing An Announcement

If you need to make a change to your announcement, submit a ticket to University Communications for the fastest response.

WYSIWYG Editor Accessibility

For guidance on using the WYSIWYG editor present as the Announcement Description field, please see TinyMCE's Accessible Navigation Guide.

What about events?

Events are now entirely supported by CatsConnect! Read the following knowledge base article for information about changes the campus calendar, the switch to CatsConnect, and how you can submit your events: Announcements, Events, and CatsConnect.

While individual events are not listed in the announcement emails due to volume, a link to CatsConnect is included.