Air Travel

Payment and reimbursement for travel expenses is made
in accordance with the rates, standards and practices
established by the CSU Chancellor’s office as published in the
CSU, Chico Travel Procedures.

BTA (Business Travel Account)  

BTA (Business Travel Account) is a process by which flights can be charged at the State contracted rate and billed directly to the State chartfield you provide on the Travel Request Approval form on file in Accounts Payable. For employees, an approved Travel Request Approval form must be on file in Accounts Payable before charging tickets to the BTA.

BTA flights must be booked through the State-contracted travel agency CalTravelStore/Concur. 

CalTravelStore 

Click here for basic instructions for booking travel with CalTravelStore and CalTravelStore/Concur Online.

Reimbursement to Travelers for Airfare 

Flights may be booked directly with any airline and reimbursed to the traveler. This method requires the traveler to make payment directly to the airline on either a personal form of payment or the U.S. Bank Travel Credit Card.  Consultants, guest speakers, reviewers, musicians and other individuals providing services to the University: use a requisition for reimbursement. All others, use the Travel Expense Claim process or Pre-Travel Reimbursement (see below).

Pre-Travel Reimbursement for airfare may be available prior to travel. The expense must be incurred and an approved Pre-Travel Direct Payment or Reimbursement Request form received in Accounts Payable 30 or more days before travel end date. Submit the approved Pre-Travel Direct Payment or Reimbursement Request form with proof that payment has been made. For employees, a Travel Request Approval form must be on file with Accounts Payable before reimbursement can be made.

Travel Packages Purchased from Internet Vendors typically do not itemize expenses. Therefore, no business-related travel should be booked through such vendors unless the traveler has confirmed that each aspect of the package will be separately itemized (e.g. itemized hotel charges, airfare) to assure appropriate documentation for reimbursement.

Early Boarding Fees: Airlines are offering passengers the option of paying an extra fee for early boarding. This optional feature, while convenient, is not a necessary component of air travel and not consistent with the State of California's cost effective mandate. This additional expense will not be reimbursed by the State.

Airfare/Trip Cancellation Insurance: This optional feature is not a necessary cost and is not consistent with the State of California's cost effective mandate. This additional expense will not be reimbursed. If a non-refundable ticket is purchased and a trip must be cancelled, please seek a credit from the carrier. This credit must be utilized for future state business travel within the timeframe stipulated by the carrier.