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Accounts Payable

Announcements & Updates

Travel Procedure Updates

In a continued effort to refine campus procedures as we further implement and use the Concur Travel and Expense (CTE) online platform, the following updates will be implemented/applicable as noted below. These updates have been discussed with and supported by Cabinet.

  1. Provost approves International travel and travel related exceptions
  2. New notification process for travel that is unfunded by the campus (state travel)
  3. Concur Travel and Expense functionality update

See table below for additional details:

ALL TRAVELERS

All Travelers

Procedure Element

Current Campus Procedure

Updated Campus Procedure

(effective 11/14/19 for ALL)

International/Exception Approver Update

President acts as approver

This role has been delegated to the Provost

CONCUR TRAVEL AND EXPENSE (CTE) ONLINE PLATFORM USERS

At this time, CTE is being used by the President’s Office, VPBF, VPSA, VPUA and certain colleges under VPAA (AGR, LADO, BSS). The campus departments who have not yet been migrated to CTE will not encounter these changes until that migration occurs.

Concur Travel and Expense (CTE) Online Platform Users

Procedure Element

Current Campus Procedure

Updated Campus Procedure

(effective 12/1/19 for CTE users)

Unfunded State travel

Travel request completed noting “no claim to be filed”

Zero dollar requests do not transact in CTE without additional effort and subsequent maintenance.

Please do not complete a travel request in CTE for unfunded trips or for normal operational errands that will not result in costs to the department.

Alternatively, please complete the Travel Notification form, obtain acknowledgement from department approver, and submit to Accounts Payable office for campus record keeping.

Concur Travel and Expense (CTE) Online Platform Users

Concur Functionality

Current Concur Functionality

Updated Concur Functionality

(effective – anticipate change before January 2020)

Connection between request & travel modules

This functionality connects the request and travel modules. This integration does not allow for changes or addition of travel segments.

Integration between request and travel will be discontinued. This will allow users more flexibility to cancel/change certain segments within a given trip. This will also allow for ad hoc additions of rental car, hotel, or flight reservations as trip details transpire from time of initial travel request submission. This will also allow for piece-meal booking. For example, once a travel request is approved a user can book airfare and then book car or hotel at a later date, as needed.

Please reach out to Accounts Payable at x6426 or accountspayable@csuchico.edu with any questions.