Accounts Payable

Announcements & Updates

Travel Procedure Updates - Effective 7/1/19

In a continued effort to refine campus procedures as we further implement and use the Concur Travel and Expense (CTE) online platform, the following updates will be implemented/applicable as noted below. These updates have been discussed with and supported by Cabinet.

ALL TRAVELERS

All Travelers

Procedure Element

Current Campus Procedure

Updated Campus Procedure

(effective 7/1/19 for ALL)

Receipt Requirement

Itemized receipt required for expenses > $25

Itemized receipt required for expenses > $55

 

CONCUR TRAVEL AND EXPENSE (CTE) ONLINE PLATFORM USERS

At this time, CTE is being used by the President’s Office, VPBF, VPSA, and VPUA. The campus departments who have not yet been migrated to CTE will not encounter these changes until that migration occurs.

Concur Travel and Expense (CTE) Online Platform Users

Procedure Element

Current Campus Procedure

Updated Campus Procedure

(effective 7/1/19 for CTE users)

Approval (Expense Report)

HR “Reports To” and Chico minimum signature authority

HR “Reports To” only

Approval of Lodging Rate > $275

Approved by VP of Division

HR “Reports To” and/or Chico minimum signature authority. Traveler must include an explanation/justification with travel request and/or expense report.

Receipt Requirement

Itemized receipt required for expenses > $25

Itemized receipt required for expenses > $55

Pre-Travel Reimbursements

Processed if expenses incurred > 30 days before travel dates

Discontinue intermediary reimbursements before trip. Out of pocket expenses can be avoided with new tools available within CTE process. Travelers can submit all expenses upon completion of trip.

Trip Itinerary

Not documented

Trip itinerary must be attached to travel request. Must include trip basics (departure date, conference details, return details, movement between destinations for International trips, etc.)

Please reach out to Accounts Payable at x6426 or accountspayable@csuchico.edu with any questions.