Accounts Payable

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• How do I set up Direct Deposit for AP payments?

  Please complete the Direct Deposit Enrollment form(opens in new window) and submit using our CSU secure communication tool called MOVEit.

• What form do I use?

  Please see our Forms  page for a full list of forms.

  • Direct Pay - Used for processing payments directly to vendors for memberships, subscriptions, employee reimbursements, newspaper ads and lodging agreements with local hotels.
  • Travel Direct Pay (Concur) - Used for requesting direct payments for travel registrations, hotel lodging authorizations, etc.
  • Hospitality - Used for requesting reimbursement for campus sponsored events or hosting of guests as defined by the campus Hospitality Procedures.
• How do I process petty cash reimbursements?

  Please complete a petty cash reimbursement form and submit approved form and scanned copy of receipts to Accounts Payable at accountspayable@csuchico.edu.  Please refer to the Petty Cash procedures for allowable expenses and monetary limits for this type of reimbursement.

• How do I enter a requisition?

  The step-by-step guide can be found in the  CFS Guide 5: Requisition - Entry Guide. For more information please contact Procurement & Contract Services at: 530-898-5134.

• How do I request moving a transaction or correcting a chartfield?

  If the transaction involves an open PO please work directly with the buyer to update the PO as appropriate.

  If the transaction is posted in you reports with a chartfield error that needs to be corrected or relocated please contact Financial Accounting and Reporting at far@csuchico.edu  and request a journal entry.

• What are the banned travel states (AB1887)?

  The current list of banned travel states, under AB 1887, can be found on the CA Attorney General's website(opens in new window) along with other related information.

  Please contact Accounts Payable for information about pre-approval for travel to a banned state.