Supplier PDR/Invoice Drop Box(opens in new window)
Fiscal Year-End Schedule(opens in new window)
The physical office for Accounts Payable is closed until further notice. However, our services are still available via email, phone (messages forward to email), or through reduced mailroom delivery (as deemed necessary).
Changes during this time regarding travel, invoices, pro-card use, ordering office supplies, reimbursements, etc. are outlined at Financial Services COVID-19 Processes(opens in new window).
Business and Finance (B&F) is committed to continuing operations as efficiently as possible to serve student, faculty, and staff during campus impacts from the COVID-19 pandemic. To that end, we have created business continuity plans for each B&F department that outlines how each unit has adjusted hours and processes to function remotely, how staff can be contacted, and what services have been modified or suspended.
Accounts Payable (AP) is part of the Financial Accounting and Reporting department within the Division of Business and Finance. AP provides administrative and fiscal support to the campus community and its suppliers.
Payments are made in accordance with the laws of the state of California, applicable federal laws including Internal Revenue Service regulations and the policies and procedures of the California State University (CSU) system.
Please complete the Direct Deposit Enrollment form(opens in new window) and submit using our CSU secure communication tool called MOVEit.
Please see our Forms page for a full list of forms.
Please complete a petty cash reimbursement form and submit approved form and scanned copy of receipts to Accounts Payable at accountspayable@csuchico.edu. Please refer to the Petty Cash procedures for allowable expenses and monetary limits for this type of reimbursement.
If the transaction involves an open PO please work directly with the buyer to update the PO as appropriate.
If the transaction is posted in you reports with a chartfield error that needs to be corrected or relocated please contact Financial Accounting and Reporting at far@csuchico.edu and request a journal entry.