Fiscal Year-End Schedule(opens in new window)
Accounts Payable
Temporary Virtual Services
The physical office for Accounts Payable is closed until further notice. However, our services are still available via email, phone (messages forward to email), or through reduced mailroom delivery (as deemed necessary).
Changes during this time regarding travel, invoices, pro-card use, ordering office supplies, reimbursements, etc. are outlined at Financial Services COVID-19 Processes(opens in new window).
Accounts Payable Continuity Plan
Business and Finance (B&F) is committed to continuing operations as efficiently as possible to serve student, faculty, and staff during campus impacts from the COVID-19 pandemic. To that end, we have created business continuity plans for each B&F department that outlines how each unit has adjusted hours and processes to function remotely, how staff can be contacted, and what services have been modified or suspended.
What We Do
Accounts Payable (AP) is part of the Financial Accounting and Reporting department within the Division of Business and Finance. AP provides administrative and fiscal support to the campus community and its suppliers.
- Payment of invoices
- Business related reimbursements (Employee travel and hospitality)
- Procurement card charge reconciliation and distribution
- Voyager (gas card) charge reconciliation and distribution
- Moving and relocation expense claims
- 1099, Sales and use tax reporting
- Training
Payments are made in accordance with the laws of the state of California, applicable federal laws including Internal Revenue Service regulations and the policies and procedures of the California State University (CSU) system.
How Can We Help?
- How do I set up Direct Deposit for AP payments?
Please complete the Direct Deposit Enrollment form(opens in new window) and submit using our CSU secure communication tool called MOVEit.
- What form do I use?
Please see our Forms page for a full list of forms.
- Direct Pay - Used for processing payments directly to vendors for memberships, subscriptions, employee reimbursements, newspaper ads and lodging agreements with local hotels.
- Travel Direct Pay (Concur) - Used for requesting direct payments for travel registrations, hotel lodging authorizations, etc.
- Hospitality - Used for requesting reimbursement for campus sponsored events or hosting of guests as defined by the campus Hospitality Procedures.
- How do I process petty cash reimbursements?
Please complete a petty cash reimbursement form and submit approved form and scanned copy of receipts to Accounts Payable at accountspayable@csuchico.edu. Please refer to the Petty Cash procedures for allowable expenses and monetary limits for this type of reimbursement.
- How do I enter a requisition?
- How do I request moving a transaction or correcting a chartfield?
If the transaction involves an open PO please work directly with the buyer to update the PO as appropriate.
If the transaction is posted in you reports with a chartfield error that needs to be corrected or relocated please contact Financial Accounting and Reporting at far@csuchico.edu and request a journal entry.
- What are the banned travel states (AB1887)?