Accounts Payable

Travel Approval & Restrictions

Campus Travel Procedures

A comprehensive version of the CSU, Chico Campus Travel Procedures can be found on our Policies & Procedures(opens in new window) page:

Travel Request Approval

Payment and reimbursement for travel expenses is made in accordance with the rates, standards and practices established by the CSU Chancellor’s office as published in the CSU, Chico Travel Procedures.

DUE DATES
Travel Request Approvals are due in the AP Office with all necessary signatures at least fourteen  business days (domestic travel) and thirty days (international and US Possessions travel) prior to departure.

Concur Travel & Expense

EMPLOYEE TRAVEL ONLY
Employees migrated into the Concur Travel & Expense platform will fill out travel requests online. Their approving officials will submit approval through the online system as well.

Paper Request Approval

EMPLOYEE TRAVEL
Employees still pending migration into the Concur Travel & Expense platform will need to continue to use the paper process for travel request approval. For the most current Travel Request Approval paper form, please see Forms(opens in new window)

STUDENTS, INTERVIEWEES, VOLUNTEER EMPLOYEES AND GUESTS OF THE UNIVERSITY
Non-employees should not submit Travel Request Approval forms. 

STATE FUNDED TRAVEL
Travel funded by the State (“Stateside”) including CPO, travel direct pay or CRBTA/BTA: submit an approved Travel Request Approval form to Accounts Payable (AP). Employees who will not be incurring expenses (e.g. a passenger on a day trip) may be listed on another’s Travel Request Approval form in lieu of submitting a Travel Request Approval form of their own. 

STATE & CHICO STATE ENTEPRISES FUNDED TRAVEL
For travel funded by both the Chico State Enterprisesand the State, complete the AP Travel Request Approval form in lieu of completing Chico State Enterprise’s Travel Request. Submit the  form to AP and keep a copy of the form to submit it to Chico State Enterprises with the claim.

UNFUNDED TRAVEL
Travel with no funding from either the State or Chico State Enterprises, e.g. travel that is fully funded by outside sources or by the traveler: submit an approved Accounts Payable Travel Request Approval form for liability purposes. See CSU, Chico Travel Procedures for more information on potential conflict of interest.

Travel Restrictions

ASSEMBLY BILL 1887
California Assembly Bill 1887 approved on September 27, 2016, added Section 11139.8 to the Government Code relating to discrimination.

The complete list of affected states is maintained on the California State Attorney General's website(opens in new window)

Exceptions to the travel prohibitions may be granted for the following purposes:

  1. Enforcement of California law, including auditing and revenue collection Litigation
  2. Litigation
  3. To meet contractual obligations incurred before January 1, 2017 and/or June 27, 2017, as appropriate
  4. To comply with requests by the federal government to appear before committees
  5. To participate in meetings or training required by a grant or required to maintain grant funding
  6. To complete job-required training necessary to maintain licensure or similar standards required for holding a position, in the event that comparable training cannot be obtained in California or a different state not subject to the travel prohibition
  7. For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies

Travelers are required to document any exceptions on their travel authorization and/or travel expense documentation. Documentation will be reviewed for eligibility for an exception. Use of Chico State Enterprises funds for travel to listed states is not subject to the AB1887 travel ban.

Travel Restriction FAQs

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