Travel Approval & Restrictions

A comprehensive version of the CSU Travel Procedures can be found on our Policies & Procedures(opens in new window) page:

Payment and reimbursement for travel expenses is made in accordance with the rates, standards and practices established by the CSU Chancellor’s office as published in the CSU Travel Procedures.

DUE DATES
Travel Requests are due with all necessary approvals at least thirty business days (domestic travel) and forty five days (international and Alaska, Hawaii or U.S. territories) prior to departure.

Concur Travel & Expense (CTE)

EMPLOYEE TRAVEL ONLY
Employees will fill out travel requests online. Their approving officials will submit approval through the online system as well.

CTE is not intended for activity related to normal course of business (i.e. use of fleet vehicles around town/North state) or for professional development attended on-site or virtually where travel expenses will not occur.

Affiliated Travel

STUDENTS, INTERVIEWEES, VOLUNTEER EMPLOYEES AND GUESTS OF THE UNIVERSITY

Non-employees need to complete a supplier on-boarding form to be eligible for travel reimbursements. Department employees can invite them to complete this form in OnBase. The Payee Data Record form will initiate the setup needed to add the payee to Concur and ensure that they have a necessary profile for reimbursement payments.

Travel requests are necessary for student travelers but not for prospective employees/interviewees.  

STATE & CHICO STATE ENTERPRISES FUNDED TRAVEL
For travel funded by both the Chico State Enterprises and the State, complete a travel request in Concur. The Concur request should reflect expenses expected on the campus side. A PDF copy can be included with any submissions to Chico State Enterprises to support travel was approved.

Unfunded Travel

Travel with no funding from the State, e.g. travel that is fully funded by outside sources or by the traveler needs to be evaluated for connection to University business. If directly connected to University business that supports campus mission, a travel request should be submitted in Concur to communicate time away from campus. This will assist with campus duty of care objectives. Please review Concur reference guide(opens in new window) for how to enter a travel request for an unfunded trip.

Note: Accepting travel gifts from a 3rd party may result in a conflict of interest (COI). Please refer to further information about COI.(opens in new window)