Travel Approval & Restrictions

A comprehensive version of the CSU, Chico Campus Travel Procedures can be found on our Policies & Procedures(opens in new window) page:

Payment and reimbursement for travel expenses is made in accordance with the rates, standards and practices established by the CSU Chancellor’s office as published in the CSU, Chico Travel Procedures.

DUE DATES
Travel Requests are due with all necessary approvals at least thirty business days (domestic travel) and fourty five days (international and US Possessions travel) prior to departure.

Concur Travel & Expense (CTE)

EMPLOYEE TRAVEL ONLY
Employees migrated into the Concur Travel & Expense platform will fill out travel requests online. Their approving officials will submit approval through the online system as well.

CTE is not intended for activity related to normal course of business (i.e. use of fleet vehicles around town/North state) or for professional development attended on-site or virtually where travel expenses will not occur.

Paper Request Approval

STUDENTS, INTERVIEWEES, VOLUNTEER EMPLOYEES AND GUESTS OF THE UNIVERSITY
Non-employees should not submit Travel Request Approval forms at this time.  

STATE & CHICO STATE ENTERPRISES FUNDED TRAVEL
For travel funded by both the Chico State Enterprises and the State, complete a travel request in Concur. The Concur request should reflect expenses expected on the campus side. A PDF copy can be included with any submissions to Chico State Enterprises to support travel was approved.

Unfunded Travel

Travel with no funding from the State, e.g. travel that is fully funded by outside sources or by the traveler needs to be evaluated for connection to University business. If directly connected to University business that supports campus mission, a travel request should be submitted in Concur to communicate time away from campus. This will assist with campus duty of care objectives. Please review Concur reference guide(opens in new window) for how to enter a travel request for an unfunded trip.

Note: Accepting travel gifts from a 3rd party may result in a conflict of interest (COI). Please refer to further information about COI.(opens in new window)              

ASSEMBLY BILL 1887
California Assembly Bill 1887 approved on September 27, 2016, added Section 11139.8 to the Government Code relating to discrimination.

The complete list of affected states is maintained on the California State Attorney General's website(opens in new window)

Exceptions to the travel prohibitions may be granted for the following purposes:

1. Enforcement of California law, including auditing and revenue collection Litigation
2. Litigation
3. To meet contractual obligations incurred before January 1, 2017 and/or June 27, 2017, as appropriate
4. To comply with requests by the federal government to appear before committees
5. To participate in meetings or training required by a grant or required to maintain grant funding
6. To complete job-required training necessary to maintain licensure or similar standards required for holding a position, in the event that comparable training cannot be obtained in California or a different state not subject to the travel prohibition
7. For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies

Travelers are required to document any exceptions on their travel authorization and/or travel expense documentation. Documentation will be reviewed for eligibility for an exception. Use of Chico State Enterprises funds for travel to listed states is not subject to the AB1887 travel ban.

Travel Restriction FAQs

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• What is Assembly Bill 1887 (AB1887)?

  AB1887 is a California law that restricts state agencies from requiring its employees to travel to any state that has enacted a law that discriminates on the basis of sexual orientation, gender identity, or gender expression. For a complete text of the bill, please visit the California Legislation Information website

• When do the AB1887 CSU Travel restrictions go into effect?

  AB1887 CSU travel restrictions are effective January 1, 2017.

• Who does AB1887 apply to?

  AB1887 applies to all CSU employees, officers, or members, as well as non-employee travelers, including students.

• How does AB1887 affect CSU Travel?

  As a result of this law, the CSU is restricted from requiring employees to travel to certain states. Additionally, the CSU is prohibited from approving state-funded or state-sponsored travel.

• How do I find the states that are on the list?

  The complete list of affected states will be maintained on the California California State Attorney General's website.

• Can I invite prospective employees, speakers, or consultants from states on the Attorney General's list?

  Yes. AB1887 applies to the states that one is traveling to, not the states that one is traveling from. The CSU can reimburse for travel expenses of someone traveling from a state on the Attorney General’s website.