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Phase 1: Project Development

Ad Astra Optimization Development Project

Background:

Given the current plan for refurbishing a number of buildings on campus (beginning with Butte), the institution needs a more efficient and sophisticated way of determining how to utilize its limited space. The institution already has and uses a system with the capability of helping the institution maximize space utilization.

Scope (Phase 1-Modeling):

Initial development of the classroom characteristics, course room requirements, and faculty needs and preferences for the successful room optimization beginning with the Fall 21 semester.

Project Team:

Roles followed by the name of the person in that role.
RoleName

Project Lead

Michael Allen

Academic Coordinator

Tom Ussery & ADSUA

APSS Coordinator

Holly Ferguson

Key Stakeholders:

Provost
Deans
Associate Deans
Chairs
Faculty
AVP EMS
APSS

Key Milestones:

Milestones and corresponding target dates of completion.
MilestoneTarget Date

Project communication to key stakeholders

May 2019

Begin collection of room information

June 2019

Begin collection of course information

June 2019

Wrap Up collection of faculty needs/preferences

September 2019

Wrap Up collection of room information, and data entry

October 2019

Initial creation of preference rules by APSS

September 2019 November 2019

Initial optimization test run

November 2019 December 2019

Phase 1 Project completion

December 2019 February 21, 2020

Roles:

Responsible groups and their roles.
GroupRole

AD-SUA

Scheduling policy draft
Project champions
Personnel identification
Process development?

APSS

Training
Ad Astra security
Worksheet development
Vendor liaise
Quality assurance
Scheduling policy messaging
Modeling
Preference set data entry

Colleges

Data collection:

  • AGR: Patrick Doyle, Alaina Wakefield
  • BSS: Ryan Patten, Stephanie Rose
  • BUS: Ken Chapman, Catlin Wulferdingen
  • CME: Deborah Summers, Roy Dunlap
  • ECC: Seema Sehrawat, Michael Gonsalves
  • HFA: Joe Alexander, April Whitley
  • NSC: Steve Robinow, Patti Salomon
  • UED: Kate McCarthy, Donna Warnock

Model review
Schedule adjustment

Academic Facilities

Classroom characteristics

Phase 3-Maintenance
Upcoming
  • Ongoing maintenance of preferences in Optimizer.
  • Update curriculum process to collect course preferences in course proposal paperwork.