Phase 1: Project Development

Ad Astra Optimization Development Project

Background:

Given the current plan for refurbishing a number of buildings on campus (beginning with Butte), the institution needs a more efficient and sophisticated way of determining how to utilize its limited space. The institution already has and uses a system with the capability of helping the institution maximize space utilization.

Scope (Phase 1-Modeling):

Initial development of the classroom characteristics, course room requirements, and faculty needs and preferences for the successful room optimization beginning with the Fall 21 semester.

Project Team:

Roles followed by the name of the person in that role.
Role	Name
Project Lead	Michael Allen
Academic Coordinator	Tom Ussery & ADSUA
APSS Coordinator	Holly Ferguson

Key Stakeholders:

Provost

Deans

Associate Deans

Chairs

Faculty

AVP EMS

APSS

Key Milestones:

Milestones and corresponding target dates of completion.
Milestone	Target Date
Project communication to key stakeholders	May 2019
Begin collection of room information	June 2019
Begin collection of course information	June 2019
Wrap Up collection of faculty needs/preferences	September 2019
Wrap Up collection of room information, and data entry	October 2019
Initial creation of preference rules by APSS	September 2019 November 2019
Initial optimization test run	November 2019 December 2019
Phase 1 Project completion	December 2019 February 21, 2020

Roles:

Responsible groups and their roles.
Group	Role
AD-SUA	Scheduling policy draft Project champions Personnel identification Process development?
APSS	Training Ad Astra security Worksheet development Vendor liaise Quality assurance Scheduling policy messaging Modeling Preference set data entry
Colleges	Data collection: AGR: Patrick Doyle, Alaina Wakefield BSS: Ryan Patten, Stephanie Rose BUS: Ken Chapman, Catlin Wulferdingen CME: Deborah Summers, Roy Dunlap ECC: Seema Sehrawat, Michael Gonsalves HFA: Joe Alexander, April Whitley NSC: Steve Robinow, Patti Salomon UED: Kate McCarthy, Donna Warnock Model review Schedule adjustment
Academic Facilities	Classroom characteristics

Current

Develop and implement new Schedule Building process.
Run and verify 2021-22 room assignments (without Butte Hall).

Upcoming

Ongoing maintenance of preferences in Optimizer.
Update curriculum process to collect course preferences in course proposal paperwork.