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Optimizer Project Updates

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To date, APSS has been modeling the "rules" and provisions with full use of all general use lecture rooms, testing their application and modifying them with feedback from academic schedulers. We have gained a level of confidence in this developing rule set, such that we can feel confident to take next steps. 

The next step for APSS is to optimize our test term (Fall 2018) WITHOUT Butte Hall and Physical Sciences general use lecture rooms. This will give campus a good idea of the number of sections that could not find a home with their current meeting pattern.

Current Project Phase 2: Implementation

Ad Astra Optimization Implementation Project

Background:

Given the current plan for refurbishing a number of buildings on campus (beginning with Butte), the institution needs a more efficient and sophisticated way of determining how to utilize its limited space. The institution already has and uses a system with the capability of helping the institution maximize space utilization.

Phase 1 (Modeling) is complete: Initial development of the classroom characteristics, course room requirements, and faculty needs and preferences for the successful room optimization beginning with the Fall 21 semester.

Scope:

  • Develop new Schedule Building process
    • In consultation with department and college schedulers
    • Set new timelines
  • Refine Order of Operations with spring 2021 schedule build
  • Implement new Schedule Building process
    • Run and verify 2021-22 room assignments (without Butte Hall or Physical Sciences)
    • Include new reports and periods of consultation and review

Project Contact: Jennifer Aceves, Class Scheduling Specialist

Key Milestones:

Milestones and corresponding target dates of completion.
MilestoneTarget Date

Project communication to key stakeholders

February 2020, May 2020, August 2020

Develop new schedule build process in consultation with department/college schedulers

March 2020

Implement scheduling suggestions where reasonable for spring 2021 schedule build

April 2020

Test Order of Operations with spring 2021

April 2020

Implement Academic Scheduling Provisions for fall 2021 schedule build

August 2020

Optimize room placements for fall 2021

Fall 2020

Verify fall 2021 room optimization

Fall 2020

Phase 2 Project completion

January 2021