CSU Travel Policy Update - Effective for travel on/after 1/1/2024

Announced on: Wednesday, Jan. 03, 2024

Effective January 1, 2024, our campus will be implementing Meals and Incidental Expenses (M&IE) per diem, according to the updated CSU travel policy.

Affected Travelers

All travelers who submit an Expense Report within Concur are impacted by the per diem changes. If you are traveling as part of a group and all meals are being covered by the group leader, no changes will be experienced.

Travelers submitting an Expense Report will process travel in the following ways:

Employee/Non-Employee

• Travel prior to 1/1/2024 – will utilize legacy travel procedure and expense types in Concur
• Travel on or after 1/1/2024 – will utilize new meal and incidental expense types and destination based per diem functionality in Concur

What Changes will I Experience?

Until now, travelers received reimbursement for actual meal costs, up to the daily maximum ceiling for domestic trips. For International, Alaska, Hawaii and US territory trips actual costs were reimbursed up to the ceiling determined by the federal destination based per diem rates (GSA). Beginning 1/1/24, both international and domestic travel will now use federal destination per diems. The nightly lodging rate is still set at $275/ night.

Concur has also introduced a new look and feel called Horizon Fiori. Our environment, while maintaining all functionality, will look a little different. Open Concur in the browser, the select this link to try it out.

Resources

Please refer to our dedicated Concur Travel & Expense resource page for further information, process guides, and short videos of key tasks in Concur. Resources will continue to be updated to reflect this policy change. The updated CSU Policy also contains helpful examples for your reference. Please see Appendices C-H for examples related to lodging and meals and incidental per diems that you will encounter during your travel.

What do I do if I need help processing travel?

On an ongoing basis, you can reach out to our team at accountspayable@csuchico.edu or connect with your dedicated AP teammate via Teams. Additionally, our monthly Concur training materials are being updated to reflect these new changes and we encourage you to join our live trainings (register for Concur training in CSU Learn).

We look forward to working with you during this transition time.

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