Coronavirus/COVID-19 Information

State Employee Vaccination Certification Process

Per CSU policy, all employees must be fully vaccinated against COVID-19 to access campus facilities as well as in-person classes and activities unless they qualify for a religious or medical exemption. Fully vaccinated is defined as receiving all doses in a primary series and all boosters recommended by the CDC (Centers for Disease Control and Prevention).

View frequently asked questions and answers about the vaccine policy.

How do I submit?

  • State employees should add their information in PeopleSoft using the instructions that follow.
  • Associated Students employees should submit their vaccine certification in UKG as directed by AS Human Resources. 
  • Chico State Enterprises employees will receive additional information in their email.
  • Student employees submit their certifications through their Student Center accounts.

Entering Vaccine Information

If you have not yet entered your vaccination status, first follow the COVID-19 Vaccine Self-Certification State Employee Instructions. 

Entering ter Information

1. Log In to the Self-Certification Page

Log in to the Employee COVID-19 Self-Certification page using your Chico State username, password, and DUO authentication. 

(Some employees have experienced trouble logging into the self-certification portal. We recommend clearing your browser cache and then trying the link or trying a different browser.)

Scroll down the page to the COVID-19 Vaccination Booster Information section of the page.

2. Enter Booster information

Enter the date of your Booster shot and the manufacturer of the shot received.

Screenshot from PeopleSoft highlighting the booster information section where you can select a date and manufacturer

3. Attach (or re-attach) Your Vaccine Record

Scroll to Section III – Attachments: Proof of COVID-19 Vaccination of the page.

If you have an attachment from your initial attestation, you will click Delete.

Screenshot from PeopleSoft showing attachment name and delete button highlighted"

After you click Delete (or if you did not have an attachment), the Attach icon will become available.  Click Attach.

Screenshot from PeopleSoft highlighting the Attach button

Using the File Attachment dialog box, locate and upload your proof of vaccination. An example of proof is a COVID-19 Vaccination Record Card, QR Code from the State of California, letter from a health care provider, etc.

4. Submit

Submit your entry. Please only submit one time. Note at the top of the CSU COVID-19 Self Certification page there is a notice of the last time you submitted.

Screenshot from PeopleSoft showing the last updated date

COVID-19 Vaccine Self-Certification State Employee Instructions

**For the best experience, we recommend using a desktop or laptop computer to complete this form.

1. Log In to the Self-Certification Page

Log in to the Employee COVID-19 Self-Certification page using your Chico State username, password, and DUO authentication. 

Some employees have experienced trouble logging into the self-certification portal. We recommend clearing your browser cache and then trying the link or trying a different browser. 

Screenshot showing vaccine form in PeopleSoft

2. Complete Section I: Self-Certification of COVID-19 Vaccination Status

You may only check one box in this section. If you need to change your selection after submitting, just return to the page and select the updated option. Links on the page provide additional information.

Receipt of Approved Vaccine

When you select the first option, Receipt of an Approved Vaccine, a new section will appear to add information about the vaccine and dates received. Areas marked with a red asterisk (*) are required. If the vaccine requires two doses (e.g., Moderna), both dates must be completed. Location information is optional.

Screenshot showing the options when "receipt of an approved vaccine" is checked with options to enter vaccine dose information

Medical and Religious Exemptions

In addition to completing the COVID-19 Vaccine Self-Certification, employees must also complete the appropriate forms to be eligible for an exemption. Requesting an exemption does not guarantee approval. Additional paperwork must be submitted so that each request for exemption can be evaluated and approved. Information submitted in support of exemption requests will be maintained confidential and only shared on a need-to-know basis.

Questions regarding medical exemptions should be addressed directly to ARC at arc-vac-exemption@csuchico.edu


Questions regarding religious exemptions should be addressed to laborrelations@csuchico.edu.

3. Complete Section II: Self-Attestation of Accuracy of Information Provided.

This is required. You will not be able to submit without having confirmed this section.

4. Section III – Attachments (if applicable)

Upload Vaccination Record

If you selected “Receipt of Approved Vaccine,” you can attach a picture of your COVID-19 Vaccination Record.

First, create a digital copy or picture of your COVID-19 vaccination card—a smartphone photo will work! Upload documentation in one of the following formats:

  • Bitmap Image (.BMP)
  • Graphical Interchange Format (.GIF)
  • JPEG Image (.JPG/.JPEG)
  • Portable Graphics Format (.PNG)
  • Portable Document Format (.PDF)

Note: iPhone/iPad users may need to convert their photo file prior to uploading. Many iPhones default to .HEIC photo file types, so you will need to convert to a standard format to upload. A simple way to do this is to open the photo of your vaccine card in the Photos app and take a screenshot. The screenshotted image will be a .JPG file.

Successful upload example:

Screen shot showing a successful upload with the filename displayed

5. Submit

You only need to hit "Submit" once, and don't need to resubmit if you have made no changes. Once submitting, you will receive a message that reads, “Thank you for submitting your COVID-19 Vaccine information.”

6. Finish

Click “Finish” to complete the process.

Screenshot showing the message once the form is submitted, which says thank you

Questions

General questions about the vaccine self-certification process should be directed to covidhotline@csuchico.edu(opens in new window).

Contact the Office of Accessible Technology and Services at 530-898-6532 or oats@csuchico.edu if you need assistance accessing and completing the form.