- Policies
Procurement Policy and Guidelines - This policy is currently under revision. Please see the Micro-Purchase Threshold (PDF) and Updates to Procurement Forms (PDF) announcements for guidance. For additional guidance, please contact Vance Kelly at vkelly1@csuchico.edu.
Procurement and Purchasing
- Procurement and Purchasing Forms and Instructions
Vendor Selection/Competitive Bidding Form (for purchases of $10,000 or more) (PDF)
Sole Source Brand Justification Form (PDF)
CSE Request for Quotation (XLS)(opens in new window)
UF Request for Quotation (XLS)(opens in new window)
Purchase Order Request (XLS)(opens in new window)
Notes: If a purchase requires an IT Procurement Review, please use a purchase order request to secure the order instead of a CSE p-card. If you are unsure of the requirements, please see the ITSS requirements table(opens in new window). For further information regarding technology purchases, please view Information Technology Purchases for Computer Hardware, Software, and Printing Devices for...State and RF/UF Organizations (PDF).
A Procurement card (P-Card) is a method used to buy goods and pay for travel and hospitality related purchases. Please refer to policies above prior to making purchases with funds.
Procurement and Purchasing Inboxes. Please send requests with fully completed documentation (utilizing the forms and processes above), in one digital file, to the appropriate CSE AP inbox:
| cseprocurement@csuchico.edu | Pre-approval to procure goods and/or services from a vendor is required for all purchases of $10,000 or more from a single vendor, within a twelve-month period. Required forms may include the Vendor Selection/Competitive Bidding and Sole Source Brand Justification |
| csepo@csuchico.edu | Purchase order requests including those for reimbursed time |
| csepcard@csuchico.edu | New P-cardholder requests, updates to existing cardholder accounts, temporary limit increases, and month-end statements |
| For contracts or agreements that are under $9,999 or less from a single vendor, within a twelve-month period. Please do not use this inbox to submit Sponsored Program Sub Award contracts |
Drop Box for Monthly P-card Packets from Cardholders