Chico State Enterprises

Vendor Payments, Reimbursements and Contract Services

Accounts Payable is responsible for processing the following types of payments in accordance with the laws of California and applicable federal laws of the Internal Revenue Service.

  • Payment of invoices
  • Reimbursements for travel, hospitality, and business-related expenses
  • Petty cash replenishments
  • Award and Prize recipient payments
  • Donation, Stipend, and Honorarium payments

Please see the following CSE Announcements for more instructions:  

Fillable Check Requests

All payment requests require the submission of a Check Request along with the appropriate CSE form for the payment type (e.g., invoices, awards, stipends, honorariums, reimbursements for travel, hospitality, etc.) being requested.  

Please send complete check requests to the appropriate Check Request Inbox below.

Do I need a Payee Data Record?

Individuals who receive payments from Chico State Enterprises (CSE) or the University Foundation (UF) must fill out a Payee Data Record before a payment is processed when the income is tax reportable.  Examples of reportable income include but are not limited to payments to vendors, independent contractors, guest speakers, performers, scholarships, prize and award recipients, and stipends.

Note:  This form contains Level 1 data and should not be sent via email, but collected via a secure Box link provided by CSE AP.

Payee Data Record (PDF)

Check Request Inboxes

Please send complete check requests with required documentation, i.e., itemized paid receipts, hospitality information, ITSS ITPR email approval, etc., in one digital file, to the appropriate CSE AP inbox:

ufcr@csuchico.eduCheck requests for UF projects starting with 1 through 4
csecr@csuchico.eduCheck requests for CSE projects starting with 5 through 8 or JL
spcr@csuchico.eduCheck request for Sponsored projects starting with SP
farmcr@csuchico.eduCheck requests for Farm projects only

Contract Services

Independent Contractor Information

Payments to new independent contractors from CSE AP require pre-approval from CSE HR. For information regarding independent contractors and to request approval, please contact CSE Human Resources at csehr@csuchico.edu