Chico State Enterprises

Vendor Payments and Reimbursements

Accounts Payable is responsible for processing the following types of payments in accordance with the laws of California and applicable federal laws of the Internal Revenue Service.

  • Payment of invoices
  • Reimbursements for travel, hospitality, and business-related expenses
  • Petty cash replenishments
  • Award and Prize recipient payments
  • Donation, Stipend, and Honorarium payments

Do I need a Payee Data Record?

Individuals who receive payments from Chico State Enterprises (CSE) or the University Foundation must fill out a Payee Data Record before a payment is processed when the income is tax reportable.  Examples of reportable income include but are not limited to payments to vendors, independent contractors, guest speakers, performers, scholarships, prize and award recipients, and stipends.

Payee Data Record (PDF)

Note:  This form contains Level 1 data and should not be sent via email.  It should be updated each time a name or address change occurs.  This form is not required for campus-wide employees (staff, faculty, or students) when requesting reimbursement for business-related expenses only.  Mail or hand deliver completed forms to Chico State Enterprises AP (zip 246) or fax to 530-898-6021.