Vendor Payments and Reimbursements

Do I need a Payee Data Record?

Individuals who receive payments from Chico State Enterprises (CSE) or the University Foundation must fill out a Payee Data Record before a payment is processed when the income is tax reportable.  Examples of reportable income include but are not limited to payments to vendors, independent contractors, guest speakers, performers, scholarships, prize and award recipients, and stipends.

Payee Data Record (PDF)

Note:  This form contains Level 1 data and should not be sent via email.  It should be updated each time a name or address change occurs.  This form is not required for campus-wide employees (staff, faculty, or students) when requesting reimbursement for business-related expenses only.  Mail or hand deliver completed forms to Chico State Enterprises AP (zip 246) or fax to 530-898-6021.

• How to Request Payment

  To process payments, adequate supporting documentation is necessary to request payment and substantiate the expense, such as original, itemized receipts including evidence of payment.

  • Check Request Form – used to process vendor payments and business-related reimbursements.  Check Request Forms can be picked up at the CSE Administration Office.

  • Lost Receipt Notification RF (DOC)(opens in new window) - To replace a missing receipt after reasonable effort has been made to secure a duplicate

  • Lost Receipt Notification UF (DOC)(opens in new window)

  • Award Payment Form (DOC)(opens in new window)

  • Donation Payment Form (DOC)(opens in new window)

  • Honorarium Form (DOC)(opens in new window)

  • Stipend Payment Form for Non-Students (DOC)(opens in new window)

  • Stipend Payment Form for Students (DOC)(opens in new window)