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| Title | Description | Department |
|---|---|---|
2026 Travel Expense Claim - 1/1/26 or Later(opens in new window) | To report travel expenses January 1, 2026 or later. | Accounts Payable |
2025 Travel Expense Claim - 01/01/25 - 12/31/25(opens in new window) | To report travel expenses January 1 through December 31, 2025. | Accounts Payable |
2026 CSR Travel Expense Claim - 01/01/26 or Later(opens in new window) | To report California State Rate (CSR) expenses January 1, 2026 or later. | Accounts Payable |
2025 CSR Travel Expense Claim - 01/01/25 - 12/31/25(opens in new window) | To report California State Rate (CSR) expenses January 1 through December 31, 2025. | Accounts Payable |
| To report mileage January 1, 2026 or later. | Accounts Payable | |
| To report mileage January 1 through December 31, 2025. | Accounts Payable | |
| Authorization to Treat a Minor (PDF) | Permits CSE to treat a minor while under the supervision of CSE programs. | Human Resources |
| Check Request (PDF) | A fillable form to request payments and reimbursements. | Accounts Payable |
| Check Request 2nd-Page for Additional Detail (PDF) | A fillable 2nd-page form to request payments and reimbursements. | Accounts Payable |
| Foreign Travel Request and Questionnaire(opens in new window) | Form to request approval for foreign travel at least 45 days in advance. | Accounts Payable |
| Limited Use Student Services Agreement (PDF) | Used to request payment for a Chico State student for limited, short-term services when no employment relationship exists and the student is not acting as an employee. | Accounts Payable |
| Non-Student CSE Grant Funded Loan Payment Worksheet(opens in new window) | Submit with approved check request for participants in CSE Grant Funded Loan programs who no longer meet the definition of a student. | Accounts Payable |
| Accident Investigation Report (PDF) | Form to report an accident in the workplace. | Human Resources |
| Acknowledgment of Mandated Reporter Status (PDF) | Document to acknowledge responsibilities as a mandated reporter. | Human Resources |
| Administrative Data Form (PDF) | For employees to provide or update their address, phone number, or other contact information. | Human Resources |
| Change in Relationship Notice (PDF) | Notifies an employee of a change in the employment relationship. | Human Resources |
| Position Hiring Memo (PDF) | To indicate a candidate was hired for a position. | Human Resources |
| Prize/Award Payment Form (PDF) | To request award/prize payments in recognition of a charitable, scientific, educational, artistic, literacy, or civic achievement, or prizes from winning a contest, judged competition, or random drawing/raffle. Formerly called "stipend." | Accounts Payable |
| Termination Checklist (PDF) | Used by supervisors upon separation or termination of an employee. | Human Resources |
| Campus Program Authorization Form/Enterprise Account Request(opens in new window) | To authorize the establishment of a campus program or enterprises (non-grant and contract) project. | Finance & Accounting |
| Procurement Card Request and Update Form (PDF) | To request a procurement card or update an existing procurement card. | Procurement Services |
| CDC Conflict of Interest Disclosure Form(opens in new window) | To disclose a conflict of interest with the CDC. | Sponsored Programs |
| Vendor Selection/Competitive Bidding Form (for Purchases of $10,000 or More) (PDF) | To document the bid process for purchases of $10,000 or more. | Procurement Services |
| To determine the amount of taxes to be withheld from employee wages to accurately reflect state tax withholding obligations. | Payroll | |
| Form to include with deposits. | Accounts Receivable | |
| To authorize DMV to release driver records to CSE. | Human Resources | |
| Use to request a donation payment. | Accounts Payable | |
| To begin, add, change, or cancel payroll direct deposits to employee bank accounts. | Payroll | |
| For employees to submit a formal complaint. | Human Resources | |
| For supervisors to document employee counseling. | Human Resources | |
| To request a rental car. | Procurement Services | |
FMLA CFRA Certification by Health Care Provider for Employee's Serious Health Condition (PDF) | To request leave due to a serious health condition. | Human Resources |
FMLA CFRA Certification by Health Care Provider for Family Member's Serious Health Condition (PDF) | To request leave to care for a family member with a serious health condition. | Human Resources |
| Foreign National Tax Information Collection Form (PDF) | To be completed by potential CSE employees who are not a citizen of the United States. | Human Resources |
| Funding Search Request(opens in new window) | To request a funding search by a CSE development specialist. | Grant Development |
| Honorarium Payment Form (PDF) | To request an honorarium payment. | Accounts Payable |
| HRSA Conflict of Interest Disclosure Form - New(opens in new window) | To disclose conflict of interest with the Health Resources and Services Administration (HRSA). | Sponsored Programs |
| HRSA Conflict of Interest Disclosure Form - Renewal(opens in new window) | To renew disclosure of a conflict of interest with the Health Resources and Services Administration (HRSA). | Sponsored Programs |
| Incident Report Form (PDF) | To report an incident in the workplace (also includes non-employees). | Human Resources |
| Invention Disclosure Form(opens in new window) | To document and disclose an invention. | Sponsored Programs |
| Invoice Request Form (PDF) | To request an invoice for charges. | Accounts Receivable |
| Leave of Absence Request Form (PDF) | To request a leave of absence. | Human Resources |
| Leave Sharing Form (Donor) (PDF) | To donate leave hours to another employee. | Human Resources |
| Lost Receipt Notification (opens in new window) | Complete when reporting a lost receipt for a business-related purchase. | Accounts Payable |
| Meal Break Waiver (PDF) | To waive a meal break if working six hours or less. | Human Resources |
| Meal Break Waiver 2nd Meal (PDF) | To waive a 2nd meal break if working twelve hours or less. | Human Resources |
| Multiple Travelers Claim(opens in new window) | To document the travelers involved in a single travel claim. | Accounts Payable |
| NIH Financial Interest Disclosure Form A(opens in new window) | To disclose financial interest with NIH. | Sponsored Programs |
| NIH Financial Interest Disclosure Form B(opens in new window) | To be completed if you answered "yes" to any question on NIH Financial Interest Disclosure Form A. | Sponsored Programs |
| Notice of Intent to Submit a Proposal (PDF) | To be completed if intending to submit a proposal. | Grant Development |
| NSF Conflict of Interest Disclosure Form(opens in new window) | To disclose conflict of interest with the National Science Foundation (NSF). | Sponsored Programs |
| Payee Data Record Form (PDF) | Required when the payment is tax reportable by CSE or The UF. | Finance & Accounting |
| Performance Evaluation Form(opens in new window) | Form for supervisors to write an employee's performance evaluation. | Human Resources |
| Performance Improvement Plan Form(opens in new window) | For supervisors to document a plan for an employee's performance improvement. | Human Resources |
| Permission to Publish Photos(opens in new window) | To provide approval to publish photos from CSE-related activities. | Human Resources |
| Personnel Action Form (PAF) (PDF) | For supervisors to request a personnel action for an employee. | Human Resources |
| Petty Cash Custodian Form (PDF) | Form for low dollar reimbursement using petty cash. | Accounts Receivable |
| PHS Conflict of Interest Disclosure Form(opens in new window) | To disclose a conflict of interest with PHS. | Sponsored Program |
| Personal Physician Pre-Designation Form (PDF) | To designate a physician to treat a workplace injury/illness. | Human Resources |
| Position Description Template(opens in new window) | To describe the essential job duties of a position. | Human Resources |
| Property Inventory Form (PIF) (PDF) | Information on purchased items that will be tagged/tracked through Property. | Accounts Payable |
| Purchase Order Request(opens in new window) | Request approval to purchase goods or services totaling up to $10,000. | Procurement Services |
| Request for Recruitment (PDF) | To request to begin the recruitment process for a position. | Human Resources |
| FE Access Request Form (PDF) | To request FE access. | Finance & Accounting |
| Safety Hazard Report (PDF) | To report a safety hazard. | Human Resources |
| Sole Source/Sole Brand Justification Form (PDF) | To provide justification for using a single vendor for purchases of goods, materials, and services totaling $10,000 or more. | Procurement Services |
| State of California Workers' Compensation Claim Form (DWC 1) (PDF) | To file a workers' compensation claim. | Human Resources |
| Stipend Payments for Non-Chico State Students/Non-CSU/CSE Employees(opens in new window) | To request a stipend for non-Chico State students/non-CSU/CSE employees. | Accounts Payable |
| Transfer Request Form (PDF) | To transfer costs from one project to another project . | Finance & Accounting |
| Travel Approval &/or Advance Request (PDF) | To request approval for overnight travel and/or an advance for travel expenses. | Accounts Payable |
| Vehicle Use Certification (PDF) | To certify that the CSE vehicle use policy will be adhered to. | Human Resources |
| Volunteer Information Form (PDF) | To record volunteer information. | Human Resources |
| Volunteer Time Record (PDF) | To log individual volunteer hours in support of projects. | Human Resources |
| W-4 Form (PDF) | To withhold federal income tax from pay. | Human Resources |
| W-9 Form (PDF) | To obtain tax information for independent contractors. | Finance & Accounting |
| 700U Nongovernmental Entities (New/Renewal) (PDF) | To disclose the personal financial interests of principal investigators and faculty for research projects sponsored by nongovernmental entities. | Sponsored Programs |
| Waiver of Liability (PDF) | To release CSE of liability for specific CSE-related activities. | Human Resources |
| Wireless Device Stipend Authorization Form (PDF) | To request a stipend for a wireless device. | Human Resources |
| Request for Quotation (RFQ)(opens in new window) | To request a quote from a vendor. | Procurement Services |
| Host Family Pre-Payment Agreement(opens in new window) | Pre-payment agreement for host families to provide meals and lodging. | Sponsored Programs |
| Host Family Payment Agreement(opens in new window) | Agreement for host families to provide meals and lodging. | Sponsored Programs |
| CSE Employment Application (PDF) | Complete and submit to apply for posted job opportunities. | Human Resources |
| Charge Authorization Form (CAF) for Auxiliaries (PDF) | CAF for auxiliary accounts. | CSU, Chico Financial Services |
| Record of Discussion (PDF) | Use to document verbal discussions with employees. | Human Resources |
| Personnel Action Form (PAF) Page 2 (PDF) | PAF second page for additional detail. | Human Resources |
Employer's Report of Occupational Injury or Illness (Form 5020) (PDF) | Employer's report of occupational injury or illness. | Human Resources |
| California SB 1159 Reporting for COVID-19 (PDF) | Employees complete this form on the same day they test positive for COVID-19. This form collects all information required by SB 1159. | Human Resources |
| Leave Sharing Form - Recipient (PDF) | Leave sharing form for recipients. | Human Resources |
| Designated Person Request Form for Paid Sick Leave (PSL) (PDF) | Form to request paid sick leave (PSL) for diagnosis, care or treatment of an existing health condition of, or preventive care for, a designated person. | Human Resources |
| Personnel Records Request Form (PDF) | Form to request personnel records from CSE Human Resources. | Human Resources |