Generally, it is Chico State Enterprises (CSE) policy to advertise and post job openings for all positions and to engage in a competitive selection process. In the interest of practicality, exceptions are made to meet an interim emergency need or for short-term hires not expected to exceed six months. This policy also does not apply to cases where a particular individual has been specified by name as key or as a subject matter expert. Another exception to the open application and selection process will be made in certain instances of internal transfer or promotion. In these cases, the position being vacated by the current employee may be available for the open recruitment.
The CSE Human Resources office will oversee the recruitment process for all benefited positions. The Project Director/hiring Supervisor will complete a Request for Recruitment (PDF) and develop a description of the job duties(opens in new window). In consultation with the hiring supervisor, the Human Resources Director or designee will develop position announcements, ads, and a recruitment strategy designed to provide a diverse pool of qualified applicants. Recruitments will be posted and remain open for a minimum of two weeks.
The CSE Human Resources office will provide applicant files to the hiring supervisor. The hiring supervisor will then screen and interview to select the person most qualified for the position. For this purpose, the most qualified individual is the one whose demonstrated abilities and experience, as verified by the hiring supervisor, best match the specifications of the written job description. Materials will be provided for the screening of applications, in addition to information on the proper conduct of the interview process. (Supervisor’s Guide to Applicant Review and Selection (PDF)).
Hiring supervisors must submit documentation of the hiring and selection process to the CSE Human Resources Director and obtain approval to hire before a job offer is made. Please submit Recruitment Offer Form (PDF)with the details of the offer. An employment relationship does not exist until the signed and approved Personnel Action Form authorizing employment has been completed and the selected candidate has completed and received all new hire clearances.
Forms
Forms, checklists and templates are available to supervisors in a central Box location. If you need access, please contact cserecruitment@csuchico.edu.
Compliance With Immigration Laws
Federal law requires all employers to verify each new employee's identity and legal authority to work in the United States. Verification of employee identification and legal authority to work is done by the CSE HR office. All offers of employment are conditioned upon the receipt of satisfactory evidence of an employee's identity and legal authority to work no later than three business days after he/she begins work. If such evidence is not received within the three business days, the employee will not be allowed to work until the information is received.
Medical Examinations And Reasonable Accommodation
Prospective or current employees may be required, as a condition of employment, to undergo a physical examination. In such cases, an offer of employment will be contingent upon an employee's successful completion of the medical examination. CSE will select the physician and bear the expense of evaluating the individual's fitness to perform the job.
In accordance with law, CSE will make reasonable accommodations to the disabilities of employees and potential employees.
Background Checks
In some instances, CSE positions will require background checks beyond normal reference checking, and may include Live Scan fingerprinting and checks conducted by the Department of Justice. The CSE HR office will help hiring Project Directors make this determination based on the position responsibilities, and will conduct the background check.
Employee Onboarding
Before beginning work at Chico State Enterprises (CSE), all new hires and rehires are required to complete onboarding documents via DocuSign, and a 30-minute virtual onboarding meeting with CSE Human Resources via Zoom. The onboarding process typically takes five or more business days to complete and is also determined by how quickly the individual completes their onboarding documents and meeting. (Note: rehired employees who have worked for Chico State Enterprises in the most recent 12 months can opt out of the virtual onboarding meeting.)
Below are the steps required to request and onboard a new or returning employee:
- Supervisor completes and signs a PAF (Personnel Action Form)(opens in new window) along with the individuals best email address, placed on the Explanation of Action line within the PAF.
- Supervisor submits completed PAF via the PAF submissions link(opens in new window).
- After the individual completes DocuSign requirements and virtual meeting, a ‘Welcome Email’ is sent to the new or rehired employee. The supervisor is Cc’d on the ‘Welcome Email’ in order to provide notification that the employee has completed the onboarding process and is ready to begin work.
Please contact CSE Human Resources at csehr@csuchico.edu for any questions.
Job Duties
When employment commences, the supervisor explains the job responsibilities and the performance standards expected of the employee. The supervisor reserves the right to change job responsibilities, reassign positions, or assign additional job duties at any time. From time to time, an employee may be asked to work on special assignments or to assist with other work important to the project. In addition, employees may be required to work overtime or hours other than those normally scheduled. The employee's cooperation and assistance in performing such additional work is expected.