Policies Library
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| Title | Description | Department |
|---|---|---|
| Policy regarding CSE's at-will employment status. | Human Resources | |
| Policy outlining the eligibility, enrollment, administration, and continuation of employee benefits offered by CSE. | Human Resources | |
Company Property and Technology Use Policy (Employee Handbook, p. 46) (PDF) | Policy establishing expectations for the appropriate, secure, and lawful use of CSE property, equipment, systems, and technology resources. | Human Resources |
Employee Conduct and Ethics Policy (Employee Handbook, p. 57) (PDF) | Policy defining standards of professional behavior, integrity, and ethical decision-making expected of all CSE employees. | Human Resources |
Harassment, Discrimination, and Retaliation Prevention Policy (Employee Handbook, p. 6) (PDF) | Policy prohibiting unlawful harassment, discrimination, and retaliation, and providing procedures for reporting, investigating, and addressing complaints. | Human Resources |
Hiring and Employment Policy (Employee Handbook, p. 11) (PDF) | Policy outlines the principles and procedures governing recruitment, selection, appointment, and employment practices at CSE. | Human Resources |
| Policy describing requirements for purchasing computer hardware, software, and printing devices for Chico State and its auxiliaries. | Finance & Accounting | |
| Policy describing the types of leave available to eligible CSE employees (e.g., bereavement, FMLA, extended medical, jury duty, military, vacation, pregnancy disability, reproductive loss, paid family, sick, voting, victim of crimes, and more) and the requirements for requesting, approving, and returning from leave. | Human Resources | |
Management and Employment Practices Policy (Employee Handbook, p. 37) (PDF) | Policy providing guidance on supervisory responsibilities and consistent employment practices to ensure fair and compliant workplace management. | Human Resources |
| Policy establishing Chico State’s framework for promoting research integrity and handling allegations of research misconduct by outlining responsibilities, procedures, and protections for reporting, investigating, and resolving such cases in compliance with federal regulations. | Sponsored Programs Administration | |
| Policy affirming CSE’s commitment to maintaining a safe and healthy work environment and complying with applicable safety laws and regulations. | Human Resources | |
Separation of Employment and Termination Policy (Employee Handbook, p. 78) (PDF) | Policy explaining the processes and requirements related to voluntary and involuntary separation from employment at CSE. | Human Resources |
Wages and Pay Practices Policy (Employee Handbook, p. 66) (PDF) | Policy outlining compensation practices, including pay administration, timekeeping, payroll procedures, and compliance with wage and hour laws. | Human Resources |
| Policy encouraging the reporting of suspected legal or policy violations and protecting individuals from retaliation for making good faith reports. | Human Resources | |
| Advance Policy (PDF) | Policy outlining the process for receiving an advance on funds for a project. | Accounts Payable |
| Code of Safe Practices (PDF) | Outlines safety practices for CSE employees. | Human Resources |
| Cost Share Policy (PDF) | Provides guidelines in the proposing, expending, reporting, and documenting of cost sharing for sponsored projects. | Sponsored Programs |
| Disposition of Surplus Funds (PDF) | A policy describing the criteria for distributing surplus funds. | Sponsored Programs |
| Effort Reporting Policy (PDF) | Policy on reporting effort expended on sponsored projects for CSE. | Sponsored Programs |
| F&A Cost Rates Policy and Working with the University and Chico State Enterprises (PDF) | Describes current F&A rates and CSE's role in helping the university manage grants and contracts. | Sponsored Programs |
| Honorarium Policy (PDF) | Policy for determining when and how to issue honoraria to individuals. | Accounts Payable |
| Hospitality Expense Policy (PDF) | Policy outlining the process and payment of hospitality expenses. | Accounts Payable |
| Management of Small Fixed Price Accounts (PDF) | Policy for managing small fixed-price accounts with CSE. | Sponsored Programs |
| Meal Break Policy (PDF) | Describes when meals are required for a work shift and when they can be waived. | Human Resources |
| Non-Procurement Debarment and Suspension for Grants and Contracts (PDF) | Policies and procedures regarding the 2003 Common Rule regulations. | Sponsored Programs |
| Off-Campus F&A Policy (PDF) | Policy on the application of the off-campus F&A rate to a project. | Sponsored Programs |
| Petty Cash Policy (PDF) | Policy detailing the process and procedures for petty cash. | Accounts Receivable |
| Policy on Best Business Practices and Proper Stewardship of Funded Projects (PDF) | Policy on best business practices and proper stewardship of funded projects. | Sponsored Programs |
| Policy on Principal Investigator's Duties and Responsibilities (PDF) | Policy outlining the duties and responsibilities of Principal Investigators on sponsored projects. | Sponsored Programs |
| Policy Regarding Timeliness of Deposits, Payment Requests, and Contracts (PDF) | Policy regarding the timelines for processing deposits, payment requests, and contracts. | Finance & Accounting |
| Procurement Card Policy (PDF) | Policy for P-card use. | Procurement Services |
| Procurement Policy and Guidelines | Currently under revision. Please see the Micro-Purchase Threshold (PDF) and Updates to Procurement Forms (PDF) announcements for guidance. For additional guidance, please contact Vance Kelly at vkelly1@csuchico.edu. | Procurement Services |
| Project Cash Management and Loans Policy (PDF) | Policy for how projects utilize General Fund cash and guidelines for addressing project overdrafts and loans. | Sponsored Programs |
| Property Policy (PDF) | Policy for property acquired with CSE/UF funds. | Finance & Accounting |
| Purchase Order Terms and Conditions (PDF) | Purchase order terms and conditions for contractors. | Procurement Services |
| Sub-Recipient Monitoring Policy (PDF) | Details the procedures for managing sub-awards. | Sponsored Programs |
| Transfer Policy (PDF) | Policy for the preparation and processing of transfers for all CSE/UF accounts and sponsored projects. | Finance & Accounting |
| Travel Policy (PDF) | Policy and procedures for traveling on CSE business. | Accounts Payable |
| Volunteer Policy (PDF) | Policy for determining if an individual is a volunteer. | Human Resources |
| Policy on Policies (PDF) | This policy establishes a clear framework for how CSE policies are developed, reviewed, approved, and maintained, and clarifies roles and responsibilities in the policy governance process. | Executive Administration |
| Alcohol Policy(opens in new window) | Policy regarding Alcohol Service at Special Events (EM 18-009). | Accounts Payable |
| CSU Conflicts of Interest Policies and Programs(opens in new window) | CSU conflict of interest policies, programs, and resources. | Sponsored Programs |
| CSU, Chico EM 97-07: Intellectual Property and Copyright Policy(opens in new window) | Executive Memorandum regarding the guidelines for intellectual property and copyright. | Sponsored Programs |
| Sponsored Programs Administration - ICSUAM - Section 11100(opens in new window) | The policies contained in ICSUAM Section 11000 serve as the fundamental system-wide requirements governing the California State University's (CSU) involvement with the solicitation, acceptance, and administration of awards from extramural sponsors for the conduct of research and scholarly activity, and other sponsored activities. | Sponsored Programs |
| Approval and Submission of Proposals and Acceptance of Awards Policy (PDF) | Policy on approval and submission of proposals and acceptance of awards. | Sponsored Programs |
| Sponsored Programs Best Business Practices Policy (PDF) | Policy on best business practices and proper stewardship of funded projects. | Sponsored Programs |
| Conflict of Interest Policy (PDF) | Establishes standards and procedures for identifying, disclosing, reviewing, and managing actual or potential conflicts of interest involving CSE Board members, officers, key management personnel, employees, and principal investigators. | Compliance |
| Insurance and Risk Management Policy (PDF) | Establishes how CSE manages risk through insurance, contractual protections, and risk evaluation practices to safeguard people, assets, and operations while ensuring compliance with California State University (CSU) and Chico State requirements. | Risk Management |