Publication and Academic Planning Cycle
Policy and Procedures
IMPORTANT NOTICE
The University Catalog at CSU, Chico is published on a one-year cycle. This one-year cycle began with the 2011-2012 University Catalog. It is expected that a one-year cycle will help the University better coordinate with the Degree Audit Process and a restructured curriculum review process. Deans, department chairs, and curriculum committee members should be aware of this one-year cycle for several reasons:
- To protect reliability of current catalog information for the many off-campus users, changes to existing programs or courses are normally approved for implementation effective with the next catalog. New degrees and courses are usually made effective for the next academic year, and will appear in that catalog. New degrees and courses will be put in the Web-based version of the catalog as soon as possible after approval.
- The need for review and approval by the Academic Senate and by the Chancellor's Office and/or WASC requires lengthy lead time for technical review and timely submissions of proposals to guarantee formal approval in time for inclusion in the next catalog.
- Confidence in our catalog, and on- and off-campus student advising and planning, is greatly improved by having the catalog as accurate and stable as possible over the entire one-year catalog life cycle.
While we provide ample notice that changes may occur between catalogs (and such changes may be approved for compelling reasons, e.g., an accreditation requirement), it is the policy of the University to make every effort to assure the catalog's accuracy throughout the one year it is in service.
The following is the timeline for curriculum planning, course and curriculum revisions, and production of The 2021-2022 University Catalog.
NOTE: "Program" is the umbrella term for the following: degree (e.g., BA, MS,), option, credential, minor, certificate.
Fall 2019 | Begin submitting error corrections and standard course and curriculum changes for the 2021-2022 University Catalog. Report new programs and proposed program changes to Curriculum Services in the Office of the Vice Provost for Academic Programs. If a new degree or option is planned, it should be reported as early as possible in the curriculum planning cycle. |
Fall 2019 | Confirm plans for any NEW programs for the 2021-2022 University Catalog with Curriculum Services. Review proposed changes to existing undergraduate programs with Curriculum Services to determine if the proposal should be a significant or minor change. Graduate program changes should be reviewed with the Office of Graduate Studies (GRAD). Schedule a meeting or curriculum workshop with Curriculum Services if your unit needs assistance with procedures, paperwork requirements, and general questions. |
October 1, 2019-November 30 2019 | Cal State Apply accepting applications for Fall 2020. |
November 1, 2019-November 1, 2020 | Departments and programs are responsible for shooting any new photos they would like to see included in the new catalog. Photos must be delivered to the Catalog Editor in a format acceptable for Web publication. If the department or program would like to have existing catalog photos retired, contact the Catalog Editor. |
November 30, 2019 | Deadline to submit a formal conceptual abstract for new degree programs to Curriculum Services (undergraduate programs) or the Office of Graduate Studies (graduate programs) for review. After the abstract is approved by Curriculum Services or GRAD, follow up with a new program proposal. NOTE: Conceptual abstracts for new degree programs (e.g., BS, MA) must be sent to the Chancellor's Office in time for placement on our campus Academic Plan in early spring, so we cannot take late submissions. |
January 30, 2020 | For the spring Academic Senate cycle, this is the deadline for any proposal requiring EPPC/Academic Senate review*. Submit proposals to Curriculum Services (SSC 460). Proposals submitted after January 30 and before May 31 will be scheduled for the fall Academic Senate Cycle. Please note: It is recommended that proposals requiring Chancellor's Office approval go through the spring EPPC/Academic Senate Cycle in order to allow sufficient time for approvals and EM publication. |
February 1-November 1, 2020 | The Catalog Editor will request catalog updates for narrative text throughout the catalog including the front page of each academic program chapter. Submission of updates for all narrative text and service and administrative chapters will be on-going with proof copies provided to submitters for turn around on a continuous basis until the final deadline, November 1, 2020. |
March 23, 2020 | Advertising Deadline for Special Topics courses in order to be scheduled for Fall 2020 Priority Registration. |
April 9, 2020 | For the spring Academic Senate Cycle, this is the last day a proposal requiring EPPC/Academic Senate review will be given an EPPC agenda date. |
April 20-May 15, 2020 | Continuing students register for fall 2020. |
April 24, 2020 | Last day to email Memos of Intent and other required documents to the Intent Distribution List for the spring semester. All responses to advertised material must be made by May 8, 2020. |
May 31, 2020 | For the fall Academic Senate cycle, this is the deadline for any proposal requiring EPPC/Academic Senate review*. Submit proposals to Curriculum Services (SSC 460). Proposals submitted after May 31 cannot be guaranteed implementation in the 2021-2022 catalog. Please note: It is recommended that proposals requiring Chancellor's Office approval go through the spring 2020 EPPC/Academic Senate Cycle in order to allow sufficient time for approvals and EM publication. Every effort will be made to obtain approval for proposals submitted for the fall Academic Senate cycle, but publication in the 2021-2022 catalog cannot be guaranteed. |
May 31, 2020 | Deadline for all course (CPCRs) and minor program change proposals*. Submit proposals to Curriculum Services (SSC 460). Proposals submitted after May 31 cannot be guaranteed implementation in the 2021-2022 catalog. |
| August 1-31, 2020 | Cal State apply accepting applications for spring 2021 (transfer students). |
| September 18, 2020 | General Education deadline to submit applications for Advanced Course Substitutions and Major Course Substitutions. Submit proposals to Curriculum Services (SSC 460). Proposals submitted after this date cannot be guaranteed implementation for the 2021-2022 catalog. |
| September 28, 2020 | Advertising Deadline for Special Topics courses in order to be scheduled for Spring 2021 Priority Registration. |
| October 26-November 20, 2020 | Continuing students register for spring 2021. |
October 31, 2020 | Deadline for all narrative text changes for academic program front pages and all administrative and service chapters. Deadline for all changes to faculty information, especially new faculty and promotion information. Submit changes to the Catalog Editor. |
November 30, 2020 | Last day to email Memos of Intent and other required documents to the Intent Distribution List for the fall semester. All responses to advertised material must be made by December 11, 2020. |
November 15-December 16, 2020 | All catalog copy is submitted to colleges and departments for proof reading in two rounds during November and December 2020. All catalog copy is finalized and readied for Web publication in January and February. |
February 15, 2021 | The 2021-2022 University Catalog is published on the Web and the next Academic Planning and Catalog Production cycle begins. |
* only minor program changes do not require EPPC/Academic Senate review.
Procedures
Proposals for: new degrees, options, minors, and certificates; programs being discontinued; significant program revisions; name changes; reorganizations/moves must be submitted according to procedures outlined in the Academic Department Manual section on Academic Program Proposals and Revisions.
To be effective in the 2021-2022 Catalog, proposals can either move through the spring 2020 or fall 2020 Academic Senate cycle. For the spring Academic Senate cycle, proposals must be submitted to Curriculum Services no later than January 30, 2020. Any of the proposal types mentioned above that are submitted after January 30, 2020 and before May 31, 2020 will go through the fall Academic Senate cycle. There is a chance that proposals submitted late in the cycle will not be approved during the fall cycle. Proposals requiring EPPC/Academic Senate review submitted after May 31, 2020 may not take effect with the 2021-2022 Catalog, especially those requiring Chancellor's Office approval.
Note: Conceptual Abstracts for new degree programs planning implementation in fall 2021 (e.g., BS, MA) must be delivered to Curriculum Services, before November 27, 2019.
Minor changes to existing programs require marking up a copy of the current catalog description, reflecting clearly all adds, deletions, and changes to the program and narrative text. (See the Minor Changes section on Program Proposals and Revisions in the Academic Department Manual for complete instructions.) Follow catalog form exactly in your mark-up of revisions, including full identification of prerequisites, for all course additions or inserts. Consult with Nicol Gray in Curriculum Services (x4923) or Holly Ferguson (x4158) in Academic Publications for mark-up procedures. Minor changes are due in Curriculum Services by May 31, 2020.
This document is the property of Academic Affairs and maintained by Curriculum Services.