Data

Reports for Chairs & Deans

Notes:

  • These reports all require a Chico State account. Your account will provide access to a baseline set of data/reports; additional permissions may be required for deeper access. If you need a reporting system account, please submit a request in the Service Catalog(opens in new window).
  • Access to many of these reports will require a campus IP address or access through campus VPN(opens in new window).
  • This is only a subset of the most useful reports.  Campus reporting systems include hundreds of additional reports.  Please see the How To Access Data page for a list of all reporting systems.
Frequently Used Reports
Course Schedule(opens in new window)By section with instructor, room, enrollment, max, and room cap.
Open/Waitlist(opens in new window)Real time list of courses by section with open seats and waitlist for open terms. Shows grade level distribution of enrolled and waitlisted students.
Headcount and FTES by Semester(opens in new window)Includes data for all colleges and departments. Use this report after census.
FTES Comparison Chart(opens in new window)Chart that compares two terms by day prior to census. Use this report prior to census date.
Advising List(opens in new window)List of students and their assigned advisor. Sort by Advisor.
Graduating Student List(opens in new window)List of students graduating at end of default term.
Students by Class Level(opens in new window)Sort by class level and summarize current students.
Graduation Rates FTF(opens in new window)4-6 yr rates by major (department/college also available) for First Time Freshman.
Faculty AWTU(opens in new window)Faculty members of default department in selected term(s) and their AWTU.
Student Reports
Advising List(opens in new window)List of students and their assigned advisor. Sort by Advisor.
Applicants/Admits/Prematriculate(opens in new window)Current status of applicants.
Majors by Academic Plan(opens in new window)Current count of students by academic plan.
Majors by AY(opens in new window)Count of primary / secondary majors by AY.
Graduation Rates FTF(opens in new window)4-6 yr rates by major (department/college also available).
Graduation Rates Transfers(opens in new window)2-6 yr rates by major (department/college also available).
Persistence (Retention) Rates FTF(opens in new window)By major (department/college also available).
Persistence Rates Transfers(opens in new window)By major (department/college also available).
Persistence in the Major(opens in new window)By term students that did not re-enroll in that major.
Average Time to Degree(opens in new window)FTF and Transfers - All majors listed.
Faculty Reports
SFR by Division(opens in new window)Student Faculty Ratio by term. Useful for hiring template. Division is LD, UD, and Graduate. Reports FTES, FTEF, FTES/FTEF (SFR), and SCU/FTEF. Breaks out report by course type.
SFR by Academic Year(opens in new window)Reports the last 5 academic years by Fall and Spring. Includes FTES, FTEF, and SFR.
Faculty Teaching Schedule(opens in new window)Shows teacher, class, class type (ie lecture, discussion), meeting time, location, room size, number of enrolled students, and mode of instruction (ie internet or in person).
Course & Scheduling Reports
Course Enrollments(opens in new window)Census enrollment, max, room capacity, % max by section. Export raw data option for further processing.
Schedule Capacity(opens in new window)Schedule capacity by week and time period.
Course Enrollment FTES(opens in new window)FTES or SCU for one or more academic years by Course and Prefix (ex. HIST). Useful for APR.
Major-Non Major FTES(opens in new window)Detail by course and term. Not broken out by GE. Enrollment is also available. Useful for Hiring Plan.
Students by Class Level(opens in new window)Sort by class level and summarize current students.
Course Prerequisite List(opens in new window)List of courses with enforced prerequisites and the text.
Financial Reports
Account Balance Report(opens in new window)Year-to-date balances of specified Deptid(s) .
College Account Balance Report(opens in new window)Year-to-date balances of specified College(s).
Transaction Report(opens in new window)Detail of all financial transactions of specified chartfield(s).
Labor Costs(opens in new window)Detail of all labor cost transactions of specified Deptid(s).
Budget Detail Report(opens in new window)Summary of Budget activity by scenario and specified chartfield(s).
Chartfield Overview and Links(opens in new window)Overview of chartfield structure; List of Common Accounts, Deptids and Funds.
Academic Program Review (APR)
CFR Reports(opens in new window)Various reports required for completing Academic Program Reviews.