Data Governance Program Charter (PDF)
(opens in new window)View the Business Glossary from a hard-wired CSU, Chico computer or you'll have to Setup a VPN.
Reports for Chairs & Deans
Notes:
- These reports all require a Chico State account. Your account will provide access to a baseline set of data/reports; additional permissions may be required for deeper access. If you need a reporting system account, please submit a request in the Service Catalog(opens in new window).
- Access to many of these reports will require a campus IP address or access through campus VPN(opens in new window).
- This is only a subset of the most useful reports. Campus reporting systems include hundreds of additional reports.
Frequently Used Reports
| Course Schedule(opens in new window) | By section with instructor, room, enrollment, max, and room cap. |
| Open/Waitlist(opens in new window) | Real time list of courses by section with open seats and waitlist for open terms. Shows grade level distribution of enrolled and waitlisted students. |
| Headcount and FTES by Semester(opens in new window) | Includes data for all colleges and departments. Use this report after census. |
| FTES Comparison Chart(opens in new window) | Chart that compares two terms by day prior to census. Use this report prior to census date. |
| Advising List(opens in new window) | List of students and their assigned advisor. Sort by Advisor. |
| Graduating Student List(opens in new window) | List of students graduating at end of default term. |
| Students by Class Level(opens in new window) | Sort by class level and summarize current students. |
| Graduation Rates FTF(opens in new window) | 4-6 yr rates by major (department/college also available) for First Time Freshman. |
| Faculty AWTU(opens in new window) | Faculty members of default department in selected term(s) and their AWTU. |
Student Reports
| Advising List(opens in new window) | List of students and their assigned advisor. Sort by Advisor. |
| Applicants/Admits/Prematriculate(opens in new window) | Current status of applicants. |
| Majors by Academic Plan(opens in new window) | Current count of students by academic plan. |
| Majors by AY(opens in new window) | Count of primary / secondary majors by AY. |
| Graduation Rates FTF(opens in new window) | 4-6 yr rates by major (department/college also available). |
| Graduation Rates Transfers(opens in new window) | 2-6 yr rates by major (department/college also available). |
| Persistence (Retention) Rates FTF(opens in new window) | By major (department/college also available). |
| Persistence Rates Transfers(opens in new window) | By major (department/college also available). |
| Persistence in the Major(opens in new window) | By term students that did not re-enroll in that major. |
| Average Time to Degree(opens in new window) | FTF and Transfers - All majors listed. |
Faculty Reports
| SFR by Division(opens in new window) | Student Faculty Ratio by term. Useful for hiring template. Division is LD, UD, and Graduate. Reports FTES, FTEF, FTES/FTEF (SFR), and SCU/FTEF. Breaks out report by course type. |
| SFR by Academic Year(opens in new window) | Reports the last 5 academic years by Fall and Spring. Includes FTES, FTEF, and SFR. |
| Faculty Teaching Schedule(opens in new window) | Shows teacher, class, class type (ie lecture, discussion), meeting time, location, room size, number of enrolled students, and mode of instruction (ie internet or in person). |
Course & Scheduling Reports
| Course Enrollments(opens in new window) | Census enrollment, max, room capacity, % max by section. Export raw data option for further processing. |
| Schedule Capacity(opens in new window) | Schedule capacity by week and time period. |
| Course Enrollment FTES(opens in new window) | FTES or SCU for one or more academic years by Course and Prefix (ex. HIST). Useful for APR. |
| Major-Non Major FTES(opens in new window) | Detail by course and term. Not broken out by GE. Enrollment is also available. Useful for Hiring Plan. |
| Students by Class Level(opens in new window) | Sort by class level and summarize current students. |
| Course Prerequisite List(opens in new window) | List of courses with enforced prerequisites and the text. |
Financial Reports
| Account Balance Report(opens in new window) | Year-to-date balances of specified Deptid(s) . |
| College Account Balance Report(opens in new window) | Year-to-date balances of specified College(s). |
| Transaction Report(opens in new window) | Detail of all financial transactions of specified chartfield(s). |
| Labor Costs(opens in new window) | Detail of all labor cost transactions of specified Deptid(s). |
| Budget Detail Report(opens in new window) | Summary of Budget activity by scenario and specified chartfield(s). |
| Chartfield Overview and Links(opens in new window) | Overview of chartfield structure; List of Common Accounts, Deptids and Funds. |
Academic Program Review (APR)
| CFR Reports(opens in new window) | Various reports required for completing Academic Program Reviews. |