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Enterprise Applications

2020 LMS Advisory Group Meetings

December 16, 2020

Project Requests

  1. Blackboard SaaS Version 3900.4.0 January 7th, 2020

Project Reviews

  1.  

Upcoming Maintenance

  • December 2020
    • 12/7 to 12/18: Code chill for final exams
    • 12/21: bbutil migration to Azure, part 2 of 2
    • 12/20 Accept new certificate for Blackboard Afterhours feed
    • Postponed: LMS data retention
  • January 2021
    • Zoom authentication and managed domain changes
    • WileyPlus B2 uninstall
  • Pending
    • Zoom LibAnswers integration (pending ISEC review)

Discussion

  1. Blackboard Saas Version 3900.4.0(opens in new window)
  2.  

December 9, 2020

Project Requests

  1. (None)

Project Reviews

  1. Blackboard SaaS Version 3900.2.0 December 3rd 2020 (14436264)
  2. Winter 2021 student load (Nov 30th)

Upcoming Maintenance

  • December 2020
    • 12/7 to 12/18: Code chill for final exams
    • 12/10: bbutil migration to Azure, part 1 of 2
    • 12/21: bbutil migration to Azure, part 2 of 2
    • Postponed: LMS data retention
  • January 2021
    • Zoom authentication and managed domain changes
    • WileyPlus B2 uninstall
  • Pending
    • Zoom LibAnswers integration (pending ISEC review)

Discussion

  1. Zoom updates
    1. Zoom for Windows release notes. Latest release is version 5.4.6 on 12/8. Release notes for other platforms are available on the linked page.
      1. Co-host privileges expanded
      2. Enhanced in-meeting abuse controls
      3. Share multiple programs
      4. Pinned chat messages
      5. Clears profile photos from prior sessions
    2. Authentication and managed domain changes, tentative Jan 2021
      1. Suggestion to make login pages as simple as possible. Right now we have issues where there are so many options and users are not sure which login option they should be using.
    3. Require updated clients to connect?
      1. Needs more research if this is to be implemented. Would need a plan for users who cannot install updates, such as Mac users on managed machines, or users on older Chromebooks.
  2. LMS data retention
    1. Presentation to leadership (12/8)
    2. Messaging: EesySoft, email to faculty, campus communications
    3. This change has been postponed based on feedback from the Expanded Leadership group.
  3. LMS Advisory meeting schedule
    1. We are going into some busy weeks, with very little maintenance scheduled. If no agenda items require additional meetings in December, we might want to cancel some of these meetings.

December 2, 2020

Project or Major Service Request Review


Project or Major Service Request

  1. Kaltura Building Block update to version 5.4.4

Discussion

  1. DLT website migration to EAPP(In Progress)
    1. LMS Advisory migrated
    2. Policies and Procedures migrated
    3. Other parts are still ongoing
  2. SSO Login Issues after IDP version 4 server update on November 23rd, 2020
    1. Zoom SSO login issue for student employees
    2. Poll Everywhere SSO login issue for all users
  3. Kaltura and Zoom Recording Issue
    1. Kaltura made a change on November 19th that combines multiple Zoom recordings from the same meeting into a parent/child structure
    2. This causes an issue that was not expected
    3. This was originally done to help overcome the high load on the captioning system
    4. Kaltura admin office hours provided feedback to Kaltura to revert the change
  4. LMS Data Retention Process
    1. Terms from Fall 2011 through Fall 2015 have been archived
    2. Based on the Digital Interim Policy we have a tentative plan to remove terms older than 5 years during the 2020 Christmas break
    3. We are keeping Terms from 2016 through 2020 on the system
    4. Removal would take place over two weeks starting December 23rd to minimize a performance impact to production
    5. Digital File Retention Policy on EAPP website(opens in new window)
    6. Tentative Communication plan for Faculty
      1. Faculty Email first week of December and on December 23rd
      2. Campus announcements
        1. The first week of December and on December 18th
      3. Eesysoft message
        1. Draft message posted to learn-staging 
        2. December 2nd through December 7th
        3. December 18th through December 23rd

November 18, 2020

Project or Major Service Request Review

  1. Blackboard SaaS Release 3900.0.0(opens in new window)
  2. AI request to be added as live service for webinars in Zoom

Project or Major Service Request

  1. Zoom Marketplace LibAnswers Integration
  2. Blackboard Course Content for Faculty Sharing Flag
    1. Request added to account center projects to add a Flag where users can set their choice if they want do not want to allow their content in LMS to be shared with other users. Default will be set to on.
  3. Blackboard SaaS Release 3900.2.0(opens in new window)

Discussion

  1. Zoom Authentication options and Managed Domain changes
    1. Add mail.csuchico.edu as associated domain in Zoom(opens in new window)
      1. Zoom is making a change on November 30th, 2020 that affects the mail.csuchico.edu domain
      2. Any new users from this domain will receive an additional verification email
      3. After we add the mail.csuchico.edu associated domain new users will not be able to register for a Zoom account with Zoom.us any longer
      4. Current users will be prompted to switch their account to our instance
    2. Revise authentication options other than SSO
    3. Revise account lifecycle for Zoom
  1. LMS Data Retention Process
    1. Terms from Fall 2011 through Fall 2015 have been archived
    2. Based on the Digital Interim Policy we have a tentative plan to remove terms older than 5 years during the 2020 Christmas break
    3. We are keeping Terms from 2016 through 2020 on the system
    4. Removal would take place over two weeks starting December 23rd to minimize a performance impact to production
    5. Tentative Communication plan for Faculty
      1. Faculty Email first week of December and on December 23rd
      2. Campus announcements
        1. The first week of December and on December 18th
      3. Eesysoft message
        1. December 2nd through December 7th
        2. December 18th through December 23rd
      1.  

Upcoming Maintenance

  1. Zoom November 23rd, 2020
    1. Domain verification for mail.csuchico.edu enabled

October 21, 2020

Project Review

Project Request

Discussion

  1. Blackboard SaaS Release 3900.0.0 on November 5th, 2020
    1. Blackboard Learn New content Editor
    2. Planned communication
      1. Nov 2nd via All Faculty Email
      2. Eesysoft message for all users from Nov 5th through Nov 12th on the tool itself
      3. TLP blog post with more information will be linked in the communications
      4. Blog post for the content editor
      5. Communication
      6. Detailed features comparison
      7. Quick comparison
      8. Quick tips
  1. Zoom Recent Releases Summary (Full release notes)
    1. Changes to Existing Features
      1. Users joining by phone will be placed in the Waiting Room when "only authenticated users can join meetings" and Waiting Rooms are enabled.
      2. The "only authenticated users can join meetings" setting is now always available when scheduling.
    2. For Users
      1. Recover deleted webinars
      2. Import webinar panelists by CSV
      3. Configure when "Join Before Host" is available
      4. Hide recording transcript when sharing
      5. Edit speaker name in transcripts
    3. For Administrators
      1. Show Breakout Room data on Dashboard
      2. Export detailed meeting reports from Dashboard
      3. All recurring meetings listed in the Upcoming Events Report
      4. Customize disclaimers for signing into Zoom and starting or joining meetings
      5. Setting for sharing audio messages in the chat
      6. Phone user templates
      7. Hide outbound caller ID by default
  1. Update on UTAC Discussion on Proctorio
  2. LMS supported publishers on DLT webpage(opens in new window)
  3. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – ITPR denied on accessibility
    2. BrainPop – ITPR denied on accessibility
    3. EventBrite and Zoom – Pending Security
    4. OneNote Class – Pending Final Review
    5. Harvard Business Publishing – Pending Security(vendor)
    6. Mcgraw-Hill Campus – Pending Accessibility
    7. McGraw-Hill Connect – Pending Accessibility
    8. Sage Vantage – Accesibility Issue- Currently used in one course

Upcoming Maintenance

  1. Kaltura Mediaspace SAML
    1. Add affiliation to allow auxiliary department usage
    2. RFC scheduled for October 29th, 2020

October 21, 2020

Project Review

Project Request

Discussion

  1. Blackboard SaaS Release 3900.0.0(opens in new window) on November 5th, 2020
    1. Blackboard Learn New content Editor
    2. Blog post for the content editor(opens in new window)
    3. Test/stage will be updated on October 13th, 2020
    4. Detailed features comparison(opens in new window)
    5. Quick comparison(opens in new window)
    6. Quick tips(opens in new window)
  2. Update on UTAC Discussion on Proctorio
  3. Digital Learning Policy – link to interim policy and review
  4. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending Accessibility
    2. BrainPop – Pending both(Vendor)
    3. EventBrite and Zoom – Pending Security
    4. OneNote Class – Pending Final Review
    5. Harvard Business Publishing – Pending Security(vendor)
    6. Mcgraw-Hill Campus – Pending Accessibility
    7. McGraw-Hill Connect – Pending Accessibility
    8. Sage Vantage – Pending Accessibility

October 14, 2020

Project Review

  1. Follett Discover decorative icon
  2. Blackboard B2 update: UoY DSK tool, v2.6.0

Project or Major Service Request

  1. 14430707 - Zoom authentication options and Managed domain changes

Discussion

  1. Blackboard SaaS Release 3900.0.0 on November 5th, 2020
    1. Blackboard Learn New content Editor
    2. Blog post for content editor(opens in new window)
    3. Test/stage will be updated on October 13th, 2020
    4. Detailed features comparison(opens in new window)
    5. Quick comparison(opens in new window)
    6. Quick tips(opens in new window)
  2. Blackboard Learn 3800.19.0 weekly release on October 8th
    1. Release notes update
    2. Emailed course announcements in both the Original and Ultra Course Views now include both the course name and the title of the announcement in the email subject.
  3. Fall 2020 Student Technology Survey
  4. Blackboard Learn Issue
    1. Test Availability Exception and Adaptive Release Issues - Btb Ticket 04745341
    2. These two features cannot be used together, Blackboard considers it FAD
    3. We will continue to push for a change to be made
    4. Eesysoft message might be needed in these tools
  5. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending both
    2. BrainPop – Pending both(Vendor)
    3. OneNote Class – Pending Final Review
    4. Harvard Business Publishing – Pending Security(vendor)
    5. Mcgraw-Hill Campus – Pending Accessibility
    6. McGraw-Hill Connect – Pending Accessibility
    7. Sage Vantage – Pending Accessibility

October 7, 2020

Project Review

  1. Blackboard Learn Matlab LTI

Project Request

  1. Blackboard SaaS Version 3900.0.0
  2. Follett Discover decorative icon
    1. Preview in learn-staging; makes the button much easier to see
    2. Based on a discussion with Follett Discover working group

Discussion

  1. Blackboard Learn New content Editor
    1. Blog post for content editor
    2. Coming with 3900 release on November 5th
  2. Eesysoft Message Request
    1. Grading Policy Reminder for Fall 2020
    2. For students and Faculty
    3. Timing TBD
  3. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending Accesibility
    2. BrainPop – Pending both(Vendor)
    3. OneNote Class – Pending LMS Review
    4. Harvard Business Publishing – Pending Security(vendor)
    5. Mcgraw-Hill Campus – Pending Accessibility
    6. McGraw-Hill Connect – Pending Accessibility
    7. Sage Vantage – Pending Accessibility

September 30, 2020

Project Review

  1. 408085 - Enable in Zoom: Otter.ai live transcription features
  2. 408099 - LMS Data Archival

Project Request

Discussion

  1. Blackboard SaaS Version 3800.19.0 October 1st 2020(opens in new window) Release Notes
  2. Kaltura Update
    1. We have not had any new issues since last week
    2. Users are encouraged to open tickets if they are still missing any recordings
    3. More details are available at https://status.kaltura.com/(opens in new window)
  3. LMS Integration Code Freeze
    1. Code freeze until October 6th, 2020
    2. Proposal to initially move further LMS Integration changes to off-peak times
    3. Still working with Blackboard on a solution
  4. EesySoft messaging request
    1. Voting announcement for 2020 election(opens in new window) (Robert)
  5. Zoom
    1. September 21st, 2020 Client 5.3.0 release
      1. Release notes(opens in new window)
      2. New version of zoom is available in Software Center for PC and Self-Service for MacOS on state machines.
      3. Update pushed out on Monday, September 28th, 2020
    2. 40 min Idle Zoom timeout
      1. Zoom will timeout when used as a helpdesk and only one person is in the meeting for more than 40 mins
      2. This happens for Licensed accounts and is simply a feature of Zoom
      3. We might want to ask Zoom if they can develop to a feature to select certain meetings to not timeout since they are used for help desk purpose
  1. LMS Data Archival Plan
    1. LMS will keep the last 5 years of data
    2. An additional 2 years will be kept archived on box
  2. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending both
    2. BrainPop – Pending both(Vendor)
    3. OneNote Class – Pending Final Review
    4. Harvard Business Publishing – Pending Security(vendor)
    5. Mcgraw-Hill Campus – Pending Accessibility
    6. McGraw-Hill Connect – Pending Accessibility
    7. Sage Vantage – Pending Accessibility

September 23, 2020

Project Review

  1. 408073 – Labster
  2. 407552 – Poll Everywhere - Implemented on 9/17 Thursday. At this point available to faculty and staff. Students who are teaching will need to submit tickets to get access to Poll Anywhere

Project Request

  1. 408097 - Blackboard SaaS Version 3800.19.0 October 1st, 2020(opens in new window)
    1. Minor fix to Announcements
    2. Possible fix for password error with Proctorio
    3. Proposal for more limited focused testing in the future
  2. 408094 - UoY DSK Tool B2 update to version 2.6.0
    1. Update existing B2 rather than standing up a new REST service.
    2. If successful, this would supersede York Data Source Key Tool REST API App Replacement (Project 408063).

Discussion

  1. Blackboard Outage, Sept 17th, 2020
    1. The outage fo about 20min seems to have once again been caused by the deployment of an LTI integration – Poll Everywhere
    2. The short outage also caused our integration and a variety of other processing jobs to fail for about 12 hours
    3. We have delayed the deployment of LTI Matlab to prevent further downtime
    4. Working with the vendor to find the root cause and resolve the issue
  2. Kaltura Outages Updates
    1. Kaltura has been more stable but still experiencing minor, temporary issues.
    2. Users are encouraged to open tickets if they are still missing any recordings
    3. More details are available at https://status.kaltura.com/(opens in new window)
    4. Issues caused by rushed moved to AWS and huge spike in usage/uploads
  3. Proposed LMS Integration Code Freeze
    1. Tentative code freeze until October 6th, 2020
    2. Proposal to initially move further LMS Integration changes to off-peak times
    3. Matlab is the most affected, Dave notified Seema about the delay. It will be good to know how many faculty and students are impacted so we don’t wait for 2 weeks.
  4. Zoom
    1. Double Zoom account
      1. This issue is mostly resolved, except for some students who used other domains to register.
        1.  
      2. We are still handling individual tickets from students who created a separate Zoom account with their @mail.csuchico.edu email at zoom.us
      3. Different authentication options like Google, work email, Facebook, or apple ID might need to be turned off so users can be correctly identified with the CSU Chico domain. This needs to be done very carefully so it doesn’t create more tickets for specific use cases.
    2. September 21st, 2020 Client 5.3.0 release
      1. Release notes(opens in new window)
      2. Users can choose their own preassigned breakout rooms.
      3.  
      4. We are reviewing if any of the options need action on the admin side
      5. ITSS is working to deploy this to state machines on PC and Mac
      6. PC users can self-update while Mac users will see this soon
  1. Eesysoft Message requests
    1. Several committees are working to establish guidelines for student communications
    2. Registrar’s Office
      1. Registrar– Michael Allen
      2. Student Holds
      3. Tentative date Oct 19th - 23rd, 2020
  1. Updates for the class template?
    1.  Winter/Spring 2021 scheduled faculty access on 11/6.
    2. If that date holds, we need any changes finalized by end of October.
    3. Or we can keep using what we have now.
  2. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending both
    2. Perusall – Pending Security
    3. BrainPop – Pending both
    4. OneNote Class – Pending Final Review
    5. Elsevier Evolve – Pending Security
    6. Harvard Business Publishing – Pending Security
    7. Mcgraw-Hill Campus – Pending Accessibility
    8. McGraw-Hill Connect – Pending Accessibility
    9. Cengage Mindlink – Completed
    10. Sage Vantage – Pending Accessibility

September 9, 2020

Project Review

Project Request

Discussion

  1. Poll Everywhere
    1. Admin training held and TLP training scheduled for September 10th, 2020
    2. SSO integration tested
    3. Tentative Double email issue fix on Sept 10-11
    4. Communication strategy for existing and new users
  2. Zoom Issues 
    1. Dual Campus EmailIssue
      1. LMSMail LDAP attribute to be populated in prod on September 10th, 2020
      2. Tentative change to Zoom on September 11th, 2020
  3. Eesysoft Message requests
    1. Career Center – Betina Wildhaber
      1. Message regarding Graduate School fair (9/22-92/5)
      2. Intended for students
      3. Message to be posted: 9/14 - 9/25
    2. Student Life and Leadership
      1. Annabelle Cole
      2. Clubtacular(9/11)
      3. Message regarding virtual fair where students find out about clubs on campus
      4. Message to be posted: 9/9 - 9/11
  1. Kaltura Outages Updates
    1. Playback issues for videos uploaded on September 3rd, 2020
    2. The vendor is still investigating and will provide a full RCA
    3. Kaltura Upload Issue on September 8th, 2020
    4. More details are available at https://status.kaltura.com/
  2. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending both
    2. Perusall – Pending Security
    3. BrainPop – Pending both
    4. OneNote Class – Pending Final Review
    5. Elsevier Evolve – Pending Security
    6. Harvard Business Publishing – Pending Security
    7. Mcgraw-Hill Campus – Pending Accessibility
    8. McGraw-Hill Connect – Pending Accessibility
    9. Cengage Mindlink – Pending Accessibility
    10. Sage Vantage – Pending Accessibility

Upcoming Maintenance

  1. LMSmail attribute to be populated on September 10th, 2020

September 2, 2020

Project Review

  1. Rising Sytems Auralia and Musition LTI Publisher
  2. Labster LTI Publisher

Project Request

  1. OneNote Class Notebook LTI Publisher Integration
  2. Enable in Zoom: Otter.ai live transcription features

Discussion

  1. Poll Everywhere
    1. Campus Contract signed
    2. Working on SSO integration
    3. Timing the deployment with the fix for double email issues
    4. Communication strategy for existing and new users
  2. Zoom Issues
    1. Dual Campus Email Issue
      1. LMSMail LDAP attribute creation in prod on September 3rd, 2020
      2. Emails to be populated from the account center a few days after
      3. The third week of term likely to push the solution to Zoom
    2. Zoom Transcoding delays
      1. August 27th through August 30th, 2020
      2. More details are available at https://status.zoom.us/(opens in new window)
  3. Blackboard Outage August 27th, 2020
    1. Waiting for full RCA
    2. Installation of LTI Publishers in addition to inefficient queries in the Blackboard database was the apparent cause
    3. The vendor has modified the queries and increased database resources
    4. Our minimum application nodes have also been increased to 6
  4. Blackboard SaaS Version 3800.17.0, September 3rd, 2020
    1. Blackboard Learn SaaS Release notes version 3800.17.0(opens in new window)
  5. Kaltura Outages
    1. Multiple Kaltura outages across the past week
    2. Kaltura move to AWS cloud was completed on August 30th, 2020
    3. Upload and conversion slowdown reported on August 31st, 2020
    4. API errors and slow conversion reported on September 1st, 2020
    5. The vendor is still investigating and will provide a full RCA
    6. More details are available at https://status.kaltura.com/
  6. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending both
    2. Perusall – Pending Security
    3. BrainPop – Pending both
    4. MatLab – Completed
    5. Edfinity – Completed
    6. Poll Everywhere – Completed
    7. Elsevier Evolve – Pending Security
    8. Harvard Business Publishing – Pending Security
    9. Mcgraw-Hill Campus – Pending Accessibility
    10. McGraw-Hill Connect – Pending Accessibility
    11. Cengage Mindlink – Pending Accessibility
    12. Sage Vantage – Pending Accessibility

Upcoming Maintenance

  1. Kaltura Cloud Maintenance
    1. Optimizations post-migration
    2. August 31st, 2020 from 2 pm to 8 pm
    3. Downtime not expected but slowness possible
  2. Blackboard SaaS version 3800.17.0 September 3rd, 2020
    1. RFC scheduled for 1:00 am to 5:00 am on September 3rd, 2020

August 26, 2020 

Project Review 

 

Project Request 

  1. Chicago Business Press Publisher Integration

Discussion

  1. Zoom Issues
    1. Zoom License Usage up to 90%
      1. Short term solution
      2. Change users who did not log in this year to zoom to Basic account for which there is no limit
      3. This will give us back around 4000 licenses and would preserve the accounts in case the users return
      4. Tentative RFC scheduled for August 26th, 2020 at 11 am
      5. It keeps the account if the user returns
      6. They would switch back to licensed as soon as they
    2. Dual Campus Email Issue
      1. Update on a possible short-term solution
      2. Robert created two Zoom KB articles in TD
      3. These were then added into Eesysoft Zoom KB articles and are searchable
      4. Zoom Error 1001
      5. Zoom Error 2116
    3. Zoom Outage
      1. Partial outage on August 24th, 2020 from 4:56 AM PDT to 8:26 am PDT
      2. Caused by an application-level bug in the Zoom system
  2. Blackboard Outage August 24th, 2020
    1. Waiting for full RCA
    2. What's New Module bug apparent cause
    3. This is now disabled
  3. Blackboard SaaS Version 3800.17.0, September 3rd, 2020
    1. Blackboard Learn SaaS Release notes version 3800.17.0(opens in new window)
  4. Campus Resources Module Changes in BBL(Jeannie Graham)
    1. Updates requested for Library links
    2. Changes applied to Learn-staging
    3. Scheduling the change for Wednesday, August 26th, 2020
    4. TD Ticket 14419701
  5. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending both
    2. Perusall – Pending Security
    3. BrainPop – Pending both
    4. MatLab – Pending Security (Vendor)
    5. Labster – Completed
    6. Edfinity – Pending Security
    7. Jamboard – Completed (now live campus-wide)
    8. Poll Everywhere – Completed
    9. Elsevier Evolve – Pending Security (Vendor)
    10. Harvard Business Publishing – Pending Security (Vendor)
    11. Mcgraw-Hill Campus – Pending Accessibility
    12. McGraw-Hill Connect – Pending Accessibility
    13. Cengage Mindlink – Pending Accessibility
    14. Sage Vantage – Pending Accessibility
  6. Eesysoft Updates
    1. Course Template Campaign (Miroslav)
    2. Student Training (COVID-19 commitments)

Upcoming Maintenance

  1. Rising System Auralia and Musition LTI LMS Publisher Integration
    1. RFC scheduled for 8:30 am on August 27th, 2020
  2. Labster LTI LMS Publisher Integration
    1. RFC scheduled for 8:30 am on August 27th, 2020
  3. Zoom Modify Inactive Users to Basic Account
    1. RFC tentatively scheduled for 11:00 am on August 26th, 2020 
  4. Kaltura moves to AWS Cloud
    1. This is scheduled to take place on August 29th. 2020
    2. This is not expected to impact or interrupt services
  5. Blackboard SaaS version 3800.17.0
    1. RFC scheduled for 1:00 am to 5:00 am on September 3rd, 2020

August 19, 2020

Project Review

Project Request

  1. Hypothesis
  2. Perusall
  3. BrainPop
  4. Matlab
  5. Labster

Discussion

  1. Blackboard SaaS Version 3800.17.0, August 6th, 2020
    1. Blackboard Learn SaaS Release notes version 3800.17.0(opens in new window)
  2. ITPR’s - TD Report(opens in new window)
    1. Hypothesis – Pending both
    2. Perusall – Pending Security
    3. BrainPop – Pending both
    4. MatLab – Pending Security
    5. Labster – Pending Accessibility
    6. Edfinity – Pending Both
    7. Jamboard – Pending Security
    8. Poll Everywhere – Pending Security
    9. Elsevier Evolve – Pending Security
    10. Harvard Business Publishing – Pending Security
    11. Mcgraw-Hill Campus – Pending Accessibility
    12. McGraw-Hill Connect – Pending Accessibility
    13. Cengage Mindlink – Pending Accessibility
    14. Sage Vantage – Pending Accessibility
  3. Eesysoft Updates
    1. Course Template Campaign (Miroslav)
    2. Student Training (COVID-19 commitments)

August 12, 2020

Project Reviews

  1. Qwickly B2 update 5.4.9
    1. Accessibility issue - discussion ongoing about possible exception request
    2. New LTI option, but has an additional cost
    3. Would need to use LTI if we move to BB Ultra
    4. How many other CSUs are using Qwickly?
  2. Blackboard SaaS version 3800.15.0, 8/6/2020
    1. York DSK tool stopped working, relies on SOAP API that is no longer supported
    2. Possible upcoming project request to replace York DSK tool
  3. Zoom logs into Splunk (pending demo)
    1. Installed and running, DLT had to reschedule a demo from ISEC

Project Requests

None in agenda, but we do have several new requests coming in. Will need to prioritize.

Discussion

  1. Multiple ITPRs ongoing
    1. Newest: Labster and MATLAB
    2. Recently received 15+ requests for new integrations
    3. Lots of intake from the Go Virtual conference; can we keep up?
    4. Note about liability risk when tools are used without ITPR
    5. Can we get a dashboard to easily check the status of these? Would help prioritize.
  2. Clicker solutions
    1. Multiple requests and submissions (five to six). Is it possible to standardize?
  3. Cengage Mindlinks
    1. B2 no longer functional. New solution available, ITPR is pending accessibility review.
    2. Lack of notice before end-of-life.
    3. Unfortunately, Partner Cloud displays integrations that are not functional. Can we work with BB to control that?
  4. Pearson MyLab & Mastering integration
    1. Content Market shows both a Building block and partner content entry
    2. Only the building block entry is functional
    3. Needs further review
  5. Zoom changes
    1. Need workflow to review vendor’s updates and communicate to campus.
  6. Upcoming EesySoft communications
    1. Student load date (ASAP)
    2. Student COVID-19 commitments.
      1. Large banner image. Accessibility vetted
      2. Concern about the display on mobile. Could it be divided into pieces?
      3. Possibility of a web page to link to.
      4. What other communication channels will be used? Timing and coordination?
    3. Elections and civic engagement (future)

Upcoming Maintenance

  1. Thursday, 8/13/20 - RFC 14416825 - Kaltura machine captions in multiple languages
  2. Friday, 8/14/20 - RFC 14417808 - Blackboard Fall 2020 student load
  3. Monday, 8/17/20 - RFC 14417475 - Blackboard API vendor maintenance
  4. Maintenance blackout 8/17/20 to 8/28/20

August 5, 2020

Project Request

  1. Blackboard SaaS Version 3800.17.0 September 3rd, 2020 (Miroslav)
  2. York Data Source Key Tool Replacement (Miroslav)
  3. Edfinity Publisher LTI Integration (Miroslav)

Project Reviews

  1. Follet Discover (Robert)
  2. ATLAS Video Library Publisher integration (Cancelled by the requestor)

Discussion

  1. Blackboard SaaS Version 3800.15.0, August 6th, 2020
    1. Blackboard Learn SaaS Release notes for 3800.15.0(opens in new window)
  2. BB Learn Spring 2020 Term Archive (Miroslav)
  3. Eesysoft updates (Dave)
    1. Course Template Campaign (Miroslav and Marjorie)
    2. Message for Enrollment management on student holds (Timing TBD)
    3. Election Registration (Timing TBD)
  4. BbCIG Update (Dave)
  5. ITPR’s - TD Report
    1. Support LMS Integration
      1. Hypothesis
      2. Perusall
      3. Voicethread
      4. Brainpop
    2. Do not support LMS Integration
      1. Google Jamboard for Web(Dave)
      2. Sli.do
      3. Flipgrid
      4. Kahoot
      5. Remind
      6. PhET – online labs
      7. Socrative
      8. Youhere.org
      9. Seesaw
      10. Slack
      11. Rankit.vote
      12. Ranker.com
      13. Trello
      14. Discord
      15. OBS Switcher
    3. Pending Security Review
      1. Harvard Business Publishing Catalog
      2. Iclicker Cloud
      3. Elsevier Evolve
      4. Poll Everywhere
    4. Pending Accessibility Review
      1. Qwickly
      2. McGraw Hill Connect
      3. McGraw Hill Campus
      4. Pearson My Lab
      5. Cengage Mindlink
      6. Sage Vantage
  6. Blackout Weeks 08/17 - 08/28. Reminder no changes

July 15, 2020

Project Request

  1. Kaltura Machine Captioning in multiple languages (Miroslav)
  2. Blackboard SaaS Version 3800.15.0 August 6th, 2020 (Miroslav)
  3. Elsevier Evolve Partner Cloud Publisher Integration (Miroslav)

Project Reviews

  1. Uninstall Learn Migration Gathering B2

Discussion

  1. Follett Discover
  2. Polling Software
    1. Feature comparison
      1. Iclicker Cloud
      2. Poll Anywhere
  3.  Project status in Teams Overview

July 8, 2020 

Project Request 

  1. Harvard Business Press Publisher Integration (Miroslav) 
  2. ATLAS Video Library Publisher Integration (Miroslav) 

Project Reviews 

  1. Blackboard Learn 3800.13.0 Update 

Discussion 

  1. Moving LMS advisory back to weekly
  2. Self-Care and Mindfulness
    1. LinkedIn article in Eesysoft
  3. Updates on current LMS projects
    1. Follett Discover – LTI tentative install on 7/9/2020
      1. Basic LTI B2 – 6/25/2020
    2. Qwickly B2 Update - 7/16/2020
    3. Uninstall Learn Migration Gathering B2 – 7/9/2020
    4. Uninstall WileyPlus B2 – 7/16/2020
    5. Rising Cloud LTI – Pending Vendor
    6. Zoom Logs into Splunk - On Hold
    7. Security Audit Report for BB After Hours – On Hold
    8. Unicheck – Cancelled
    9. Pronto – Cancelled
    10. Review Zoom SAML – In Process
    11. BB Organization Review - On Hold
    12. Blackboard Data Retention – On Hold

June 10, 2020

Project Request

  1. Uninstall unused WileyPlus B2 (403717) (Ross)
  2. Uninstall unused Learn Migration Info Gathering B2 (403776) (Ross)
  3. Blackboard SaaS version 3800.13.0 July 2nd, 2020(Miroslav)

Project Reviews

  1. BB Annotate replacement for Inline Grading
  2. Blackboard SaaS Version 3800.11.0 June 4th
  3. Summer 2020 SET links in Blackboard (404591)

Discussion

  1. Proctorio(FIRST ON AGENDA)
    1. McGraw-Hill Connect Integration
    2. Proctorio Settings Review
      1. In Quiz Calculator – Vendor activated 4/20
      2. In Quiz Whiteboard - Vendor activated 4/20
      3. Settings: Verify Login - Hidden (not visible to activate)
      4. Settings: Scan at start - Hidden (not visible to activate)
      5. Settings: Enforce Full Screen Severe - Hidden (not visible to activate)
      6. Settings: No reentry locked off - Hidden (not visible to activate)
  1. Updating the color of EesySoft Support button(opens in new window) (Robert)
  2. Instructor Report Ally(Dave’s Course)
  3. Kaltura Mediaspace Guest Login- modify the project
  4. Updates on current LMS projects(opens in new window) for summer
    1. Kaltura Mediaspace Changes 6/11/2020
    2. Kaltura B2 Update 6/11/2020
    3. Eesysoft B2 Update 6/18/2020
    4. Turnitin B2 Update 6/18/2020
    5. Lumen Learning LTI 6/25/2020
    6. Qwickly B2 Update 6/25/2020
    7. Sage Vantage LTI – Pending Vendor
    8. Follett Discover – Pending Vendor
    9. Rising Cloud LTI – Pending Vendor
    10. Zoom Logs into Splunk - On Hold
    11. Security Audit Report for BB After Hours – On Hold
    12. Unicheck – On Hold
    13. Pronto – On Hold
    14. Review Zoom SAML – On Hold
    15. BB Organization Review - On Hold
    16. Blackboard Data Retention – On Hold

May 27, 2020 

Project Request 

  1. Blackboard SaaS Version 3800.11.0 June 4th, 2020– minor bugs fixes and improvements. DLT students working on fictional testing 
  2. Review Zoom SAML Settings – Email and Employee Unique ID – changes in the way we log in to Zoom. Miroslav is researching if using the Employee ID is an option for login. The group discussed the impact of students using csuchico.edu and how will that affect all campus system. David Rowe will discuss with Andy Miller for the next steps
  3. Ally Accessibility Instructor Course Report(Only Dave's classes so he can test the tool and share feedback with this group

Project Reviews 

  1. BB Annotate replacement for Inline Grading – Summer faculty will be the first ones to provide feedback about the tool.
    1. Deployment Date changed to 05/28/2020
  2. Zoom FERPA Updates - May 2020– Robert discussed how the recent security changes impacted all meetings without passwords and webinars. Zoom has not provided us with a much-needed testing environment. Marjorie demonstrated how the edits to a meeting without a password, create an automatic password. We can possibly set up an early testing group for the LMS group users.

 

Discussion 

  1. Blackboard SaaS Version 3800.11.0 June 4th, 2020
    1. Release notes (opens in new window)(opens in new window) 
    2. Staging/test system updated on May 15th, 2020
  2. Proctorio Change Management – Miroslav and Dave will review Proctorio settings for any changes from the original settings. We need to figure out if “Leave the room” was in the original settings. Proctorio is known for making changes without notification. Chiara working on the Policy for Digital Learning and these settings will need to be reviewed for compliance.
    1. Proctorio communication to Faculty(Ross) – proposed response for faculty unaware they need to complete Proctorio training. 
  3. HEOA and Follett – the software will be first tested in staging to measure textbook adoption. 

May 13, 2020

 Project Request

  1. Rising Cloud Software – Auralia and Musition Publisher Integration - Music software requested by the Music Department & Marjorie. ITPR is in process, the project request is for tracking purposes.
  2. Qwickly B2 Update to version 5.4.8 – Qwickly was implemented in 2018 to help faculty with sending a single announcement to multiple classes and also for quick access to Needs Grading of multiple classes. Quickly has also a variety of paid options such as attendance.
  3. Kaltura Media Space – change Guest button to Log in – On average we receive 3 tickets per week since users are not sure where to log in. Replacing the Guest button with login will hopefully resolve that. 

Project Reviews

  1. Blackboard SaaS version 3800.9.0 May 11th, 2020(Miroslav) - originally scheduled 5/7 delayed by a bug, now fixed

Discussion

  1. Bb Annotate Release Plan (New Box View inline grading replacement) (Miroslav)
    1. May 25th push to production
    2. May 12th stage release
    3. DLT students rebuilding functional testing
    4. TLP students will help with functional testing and documentation
    5. Annotate Blackboard Help(opens in new window)
    6. Annotate Grading(opens in new window)
    7. Overview Video(opens in new window) BB Annotate
  2. Zoom Updates (Robert)
    1. New zoom settings (Google Doc) May 26th
    2. New LTI Pro Zoom integration with Blackboard on May 26th(Tentative)
  3. Summer 2020 Term Student Load
    1. Student enrollments on May 22nd, 2020

April 29, 2020

Project Request

  1. Lumen Learning Publisher Integration in Blackboard (Miroslav)
  2. Zoom logs into Splunk (Miroslav)
    1. More visibility in case of security incidents
    2. More data for LMS dashboards
  3. Eesysoft B2 update to version 2.3.111 (Miroslav)
  4. Review Blackboard Organization ID Naming (Jim)
    1. Increased scope of project requests
    2. Look at how we manage organizations
    3. Can we automate org management
  5. Zoom default settings upgrade - Apr/May 2020 (Robert)
    1. DLT/TLP can test LTI Pro in learn-staging
    2. Communication plan
    3. Chairs meeting
    4. Confirm if co-host is on by default
    5. Check if settings changes apply to webinars

Project Reviews

  1.  

Discussion

  1. Blackboard SaaS version 3800.9.0 May 7th, 2020(Miroslav)
    1. Release notes updated(opens in new window)
    2. Staging/test system will be updated on April 14th, 2020
    3. Staging/test system had an additional update on April 21st, 2020
    4. Known bugs list added, possibly more will be added
    5. Insight report showing disk usage
  2. Bb Annotate Release Plan (New Box View inline grading replacement) (Miroslav)
    1. May 25th push to production
    2. May 12th test and stage release
    3. DLT students re-writing the functional testing
    4. TLP students will help with testing and documentation
    5. Annotate Blackboard Help(opens in new window)
    6. Annotate Grading(opens in new window)
    7. Overview Video(opens in new window) BB Annotate
  3. Zoom Updates (Robert)
    1. New zoom settings last week of May
    2. New LTI Pro Zoom integration with Blackboard on May 26th(Tentative)

April 15, 2020

Project Request

  1. HIPAA Zoom Sub-account for individual users (Miroslav) – sub-accounts were previously assigned by the department, which caused issues for users not needing the HIPAA accounts. The recording is disabled by default for Zoom Sub-accounts. The accounts will now be assigned by the Security Team.
  2. Blackboard SaaS version 3800.9.0(Miroslav) - coming May 7th, limited info on release notes
  3. Kaltura B2 update to version 5.41(opens in new window)(Miroslav) – Kaltura new building block available, date to be pushed into production TBD

Project Reviews

  1. Eesysoft Live Support Room (Miroslav) – button is now working and faculty are using it
  2. SETs (Robert) - Robert completed that over the weekend. Thank you, Robert! 
  3. Zoom Recording Consent (David) - Users have accepted the change with only 1 ticket Everyone contributed to the communication and we are thankful for that collaboration.
  4. Kaltura Player Upgrade to 2.82.1(Miroslav) – a small issue with a specific feature of video quizzes
  5. Lynda decommission (Robert) – Done, completed smoothly
  6. COVID 19 banner in blackboard (Robert) – no updates at this time, the banner will stay for now. I will remove the message regarding moving to online classes. Kathy will share info if any changes are needed.
  7. Blackboard SaaS version 3800.6.0 April 2nd, 2020(Miroslav) – minor upgrade mid month affecting mostly clearing admin items

Discussion

  1. Blackboard SaaS version 3800.9.0 May 7th, 2020(Miroslav)
    1. Release notes added when available(opens in new window)
    2. Staging/test system will be updated on April 14th, 2020
  2. Bb Annotate Release Plan (New Box View inline grading replacement) (Miroslav)
    1. May 25th push to production
    2. May 4th test and stage release
    3. Separate meeting needed to make this decision
    4. Option to delay prod move to August 10th
  3. Blackboard Zoom LTI upgrades (Summer) - current project, it will take 1-2 days and will affect scheduling meetings. 
  4. GoReact(David) – requested only by 1 instructor from the School of Education. Education is still interested in getting it for more faculty users.
    1. Access was provided to the single instructor through June 30th, 2020 when free access is completed.

April 1, 2020

Project Request

  1. GoReact request(Miroslav) - video creation, grading and submission tool requested by a few faculty from the Department of Education. Education has negotiated its own contract. DLT integrated it into Bb and was expected to turn it on for specific courses. Kathy suggested having some documentation about the tool and a summary of how it works, what are details of the contract (Is it a campus-wide contract?) – Miro or Dave

Project Reviews

  1. Eesysoft Live Support Room Button(Miroslav) – Live support button in Easysoft will link to the new TLP support room. No email is associated to chat feature so tickets are not opened for this option.
  2. SETs(Robert) - should be ready by Monday (4-7-20). We have identified a problem where users with multiple departments are not able to view their results. Robert will be manually fixing around 300 courses to resolve the SET Course menu entry point. 
  3. Removal of Virtual Campus Banner(Robert) – We will create a smaller banner, the current one is too large. Group decision was to leave a banner, rather than removing it completely. 
  4. Zoom recording consent(Dave) – Dave went over the changes made on Friday per CO’s recommendation. Miro suggested customizing the message and show the students they have  full control over their audio and video. Robert will craft and share a custom message. 

Discussion

  1. Blackboard SaaS version 3800.6.0 April 2nd, 2020
    1. BB Learn Version 3800.6.0 release notes(opens in new window)
    2.  Kathy suggested summarizing the release notes in advance so the LMS team can prioritize and act as needed.
  2. Follett Discover(Dave)
    1. We are 9th in a queue to get engineering support to implement the tool in non-prod. It will take about a month until we can test the product.
  3. HughesNet ISP BB Learn Issue(Miroslav)
    1. Several students in remote rural areas are not able to access Bb learn due to a DNS issue with their Internet provider. Technical support is not available. Miroslav will verify mobile coverage and check with ITSS if they have any Verizon or Spring mobile hotspots. 
  4. Keep Learning(Jeremy)
    1. KeepLearning website
    2. The group discussed navigation and overview of both pages.
  5. KeepTeaching
    1. KeepTeaching website

March 18, 2020

Project Reviews

  1. Document student enrollment use cases (summary) (Robert)
    1. Meeting March 23 with stakeholders to discuss the results
    2. Robert emailed 78 faculty members – the response rate was 70 % Most students were added for Elder college
  2. LMS Advisory Review BB Learn Release 3800.4.0

Discussion

  1. Blackboard SaaS version 3800.6.0 April 2nd, 2020
    1. BB Learn Version 3800.6.0 release notes(opens in new window)
  2. Proctorio–  Jim is hosting a webinar on 3/18/20. Kathy would like to see adoption and all Proctorio completions to compare data
  3. Eesysoft Admin View– Mirolslav shared the different areas of the Admin dashboard.
  4. Zoom Dashboard– Still having update issues and the latest report is still not available. Currently experiencing 2 days delay for Zoom recording availability in Kaltura.
    1. UPDATE - New zoom recordings now processing normally, around 30 older recordings might be stuck processing
    2. UPDATE - Zoom dashboard started working 3/18 evening but missing data for previous 2 days
  5. Better TeamDynamix Knowledge Base links for students and faculty
    1. Service Catalog tab and KB not obvious to Faculty(Kathy)
    2. Service Catalog needs cleanup and then we could update links
    3. Chiara suggested articles and Keep Teaching sit to be sorted by pedagogical needs(grading, participation, office hours)
  6. Additional Zoom KB articles created
    1. Zoom Virtual Office Hours - Robert created this one to show an alternative to using the Zoom personal room for office hours
    2. Zoom Waiting Email Forwarding - created by Miroslav
    3. Will add these to Eesysoft as well - searchable on Eesysoft and KB
  7. Projects on Hold by DLT
    1. Unicheck
    2. Pronto
    3. Few other smaller projects as well
  8. Chiara will possibly share the meeting notes/recording with senate

March 4, 2020

Project Reviews

  1. ZyBooks integration with BB Learn
    1. Does not have an LTI placement. Instructors can receive a guide from the vendor with setup instructions on a course-by-course basis. Some LTI tools use this workflow, but it's new for us.
    2. Publisher supports a variety of subjects, especially STEM subjects.

Project Requests

  1. Continuity of Instruction
    1. Onboarding more users and content into the LMS
    2. Using Zoom in the event of campus closure
    3. Terminology about closures. The continued operation, remote teaching, etc.
    4. How to scale up systems, training, support?
    5. Announcements from campus leadership coming soon; several campuses preparing continuity plans

Discussion

  1. Informing students about course material costs
    1. A requirement under HOEA; several groups working on this
    2. ITPR typically doesn't examine costs to students. Is there another process that can look at that?
    3. Need definitions of terms (what is a course material?) and awareness of the change among faculty.
    4. Need workflow for collecting data from faculty and/or departments.
  2. Blackboard SaaS version 3800.4.0 March 5th, 2020
    1. BB Learn Version 3800.4.0 release notes(opens in new window)
    2. The newer version applied on staging on Feb 25th and Mar 3rd
  3. Thinking ahead: Program/course-specific templates in Bb Learn
    1. We can create additional templates, but currently have no way to easily pick which course receives which template. There are some ad hoc use cases, but nothing that would operate at the campus scale.
    2. Blackboard may have a feature that allows instructors to select their own template from a catalog of options. That would scale if it works well.
    3. TLP/DLT to follow up on updates to the course template. Possible removal of language re emails and course messages, the addition of Zoom info.
  4. Initial discussion on TD Knowledge Base with Miroslav and Keith Adams
    1. Need to weed out service request area [per Miroslav]
  5. Zoom discussion
    1. Upgrade to LTI Pro? It might be something we can target for Summer/Fall. Miroslav is looking into requirements and options.
    2. LTI Pro would potentially have an easier first-time user workflow that doesn't require logging into a separate site to activate an account.
  6. After Hours support update
    1. Shared a report on usage so far
    2. Discuss with vendor our continuity plans, share KB materials once they are available
    3. ITSS can forward phone lines at any time campus is closed (such as summer hours)
  7. EesySoft campaign updates
    1. Ally campaign. The vendor is working on shared campaigns. More info soon.
    2. Additional monitors needed. Campaigns work best when monitors are set up and data is available over long periods of time.

Action Items

  1. Dave will find info about the Blackboard course templates feature.
  2. Marjorie will raise course template updates at the next TLP/DLT meeting.
  3. Miroslav will share info with TLP about Exchange rules to forward Zoom meeting notifications to a larger team.
  4. Kathy wants a deep dive into the EesySoft admin view at the next TLP/DLT meeting.

February 19, 2020

Project Reviews

  1. Chrome 80 Review for cross-site scripting
    1. DLT has tested iframes and so far has not seen any issues, but further testing is necessary. Google is gradually rolling the update and we should monitor for any issues with Bb. Marjorie and Miroslav will continue the discussion on browser upgrades and how are these affecting Bb.

Project Requests

  1. DLT bbutil nodes in the cloud
    1. Robert is working on moving the data feed from a physical server in Butte Hall to a cloud-based solution sitting between Bb and PeopleSoft. The plan is to have the temporary cloud intermediate connection for about 3 years, while full cloud integration between Bb and People is achieved.
  2. DLT SDS node in the cloud
  3. Gradescope Turnitin Integration
    1. Gradescope is used on campus without the LMS integration
    2. Needs further planning
  4. Blackboard SaaS version 3800.4.0 March 5th, 2020
    1. BB Learn Version 3800.4.0 release notes(opens in new window)
    2. Newer version 3800.4.0-rel.20+6b6dbf5 applied on Feb 18th, 2020
    3. Bb was updated mid-month in production without much notice. We are asking Bb to improve their communication with these updates, so we can keep track is something on our side is not working
  5. Blackboard Pronto
    1. A mobile app, instant messenger tool tied with the Bb roster. The campus need for this tool needs to be evaluated. Dave plans to pilot it in his class.
  6. Follett Discover

Discussion

  1. Mid-month BB Learn update
    1. BB Learn 3800.2.0-rel.24+29cd420 release notes
    2. Updated on Feb 13th, 2020
  2. D2L Promo Material(Dave) mini video presentation was received in the mail.
  3. Kaltura Conference Overview – Miroslav attended and shared his experience. 
    1. NewRow acquired by Kaltura(Zoom competitor) was acquired by Kaltura and since it is geared towards the Edu institutions it looks very promising. We could potentially pilot the product in the future.
    2. Kaltura wants to enter multiple markets
      1. Telemedicine
      2. Insurance
      3. Learning classrooms
      4. And many others that could use video
    3. AI and analytics to be the main competitive edge ( partnering with Oracle)
    4. Oracle announced a new product CMS system that uses Kaltura to serve video
      1. Using AI for tagging and putting videos together
    5. Kaltura Interactive Video paths
      1. Create branching interactive videos – online tool to connect related videos
  1. Respondus Issue
    1. New version released on Feb 6th
    2. The issue was discovered after receiving a support ticket
    3. Unable to connect until upgraded to the latest version
    4. New installer version will be deployed once available

February 5, 2020

Project Reviews

  1. Blackboard version 3800 + JDK11 upgrade
  2. B2 Update - McGraw-Hill Campus ver 9.2.76.11
  3. Cengage WebAssign B2 update for JDK11
  4. EesySoft update - B2 version 2.3.107
  5. Qwickly B2 update - version 5.4.6
  6. York Data Source Key B2 - update version 2.5.3
  7. Turnitin update - B2 version 2.8.3
    1. Performance issues recently. Page loads taking 20-30 seconds or more.
    2. Assignments are not appearing in Needs Grading.
    3. Which CSU campuses are using B2 versus LTI? Need feature parity, mapping of which features are missing between the two.
    4. Contract discussions re SLA for uptime, response time. Need definitions and empirical data, metrics.

Project Requests

  1. Unicheck LTI integration
    1. Pilot program to get a feel for the tool.
    2. ITPR accessibility review will need to review the tool with live data; install on dev instance in order to expedite testing.
  2. ZyBooks LTI integration
    1. Affordable textbooks solution. Focus on software, engineering.

Discussion

  1. ITPR workflow
    1. Initial ITPR before we install it in production. Use reviews to establish cycles and press vendors for improvements, but don’t stop upgrading software to keep up to date.
    2. DLT and OATS will meet to follow up.
  2. DLT project workflow
    1. Where can TLP find information about current projects, project requests? Project listing on the DLT website.
    2. Kathy wants more info about these, to be included on project updates.
    3. Too many steps to view the project list, find ticket number, look up in TDNext. Is there some way for us to simplify that?
  3. Bb SaaS followup
    1. PeopleSoft integration running slow; morning updates usually catch up by noon
      1. The simplest explanation: updates may take up to 24 hours.
      2. DLT has ongoing efforts to document existing workflow, brainstorm improvements to process and technology.
    2. Zoom “join meeting” button, blue on the blue text.
      1. Ticket open with vendor.
      2. The possible need for upgrades to new LTI integration. We’re still investigating this.
    3. Course nav menu, white on white text.
      1. Ticket open with vendor.
      2. Miscellaneous issues with course nav menus; “Teaching Style” customizations are no longer blocked after December 2019.
    4. Soliciting general feedback. How are things going?
  4. EesySoft messages for the Provost
    1. Primary elections. Feb 20 through Mar 4.
    2. Census Mar 11 through May 1.
    3. These will also be running on AS Web, Wildcat Sync, Portal, etc.
    4. Capturing metrics and feedback.
    5. Does EesySoft appear in the Bb mobile app? No. A system announcement would. Let’s get some usage metrics about the mobile app. Further discussion at next week’s TLP/DLT meeting.
    6. Long-term we need some way to handle stacking notifications. How much bandwidth do we have for messages? Can we optimize?
  5. SMS notifications in Blackboard
    1. Review the previous project. Ran into a problem with FCC requirement that each number loaded into BB would immediately receive an opt-out notice. Registrar and HR had strong objections to that.
    2. Who would be loaded? Can do faculty, student, staff, but we choose which of those populations get loaded in.
    3. This is opt-in via Blackboard settings. A notifications menu is hard to find.
    4. What’s the exact text of the opt-out notice? Can it be customized?
    5. Does this allow international numbers?
    6. It has been 2 years since the last project fizzled. Let’s follow up with Bb Connect to see what options have changed.
    7. Need for a holistic digital marketing strategy for the whole campus.
  6. Inline Box grading replacement
    1. Bb opened up voting for a new name(opens in new window), on the new Bb Community site.
    2. Technical preview at end of March.
    3. Deployment to production rolls out May through August. More info soon.
  7. Tabled Kaltura conference review for the next meeting.
    1. NewRow acquired by Kaltura(Zoom competitor)(opens in new window)
    2. Kaltura wants to enter multiple markets
      1. Telemedicine
      2. Insurance
      3. Learning classrooms
      4. And many others that could use video
    3. AI and analytics to be the main competitive edge
    4. Oracle announced a new product CMS system that uses Kaltura to serve video
      1. Using AI for tagging and putting videos together
    5. Kaltura Interactive Video paths
      1. Create branching interactive videos

Action Items

  1. Robert and Marjorie will send Dave Turnitin metrics info.
  2. Miroslav will reach out to other Turnitin customers for metrics info.

January 22, 2020

Project Reviews

  1. No new reviews - the start of term

Project Requests

  1. No new requests - the start of term

Discussion

  1. Blackboard version 3800 + JDK11 upgrade
    1. Go-live scheduled for the first week in February (Feb 3rd or 4th, waiting for confirmation from vendor)
    2. Review release notes
    3. Review communication plan
    4. Functional testing
  2. Lynda decommission
    1. Lynda links will automatically redirect to LinkedIn Learning until March 2020 (need exact date from vendor).
    2. Instructors building new content will be directed to use LinkedIn Learning. Prompts in Blackboard and Lynda.
    3. These prompts appear to be working; Lynda usage is down, LiL usage is up.
    4. However, there are 84 courses from 52 instructors that still have Lynda links.
    5. Instructors can replace the links. DLT can provide replacement links or assist as needed.
  3. Blackboard SaaS follow-up items
    1. PeopleSoft integration: daily runs are delayed; should catch up by noon each day
    2. Zoom "join meeting" button?
    3. Course navigation menu. Found a CSS problem with a button-based nav. It should affect only a few courses.
    4. Soliciting feedback - how are things going?

January 8, 2020

Project Reviews

  1. Blackboard SaaS migration - complete
    1. Issues after migration
      1. Zoom “join meeting” button color issue
      2. Some B2s to be removed weren’t expected to be included
      3. The instructor can’t select role while adding the user to the course (resolved)
    2. Communication plan feedback
  1. Bb Drive end-of-life on Dec 31, 2019 - complete
    1. Need documentation about replacement workflow
  2. Bb Cloud Profiles end-of-life on Dec 31, 2019 - complete
    1. Still, seems to be online? I asked Blackboard for the update, have not heard back yet.
    2. DLT will disable the integration since it’s supposed to be shut off already
    3. Need documentation about replacement workflow
    4. ADS developed an API that could be used to access student photos; this might allow us to upload those photos into Blackboard automatically
  3. Kaltura B2 update to version 5.29 - complete

Project Requests

  1. Several projects relating to Blackboard course roles
    1. Document use cases for Student rule (Jan-Feb)
    2. Merge Course Instructor and Instructor roles (Feb-May)
    3. Document use cases for Spectator, Course Builder, etc. (Feb-May)
    4. Manage TA + Grader enrollments via PeopleSoft (long-term)
      1. Need more info from Registrar’s office about the impact to workload reporting, what selection of various roles does in PeopleSoft, team availability, etc.
  2.  Lynda decommission
    1. Uninstall B2
    2. Sweep for links
    3. Communication plan
  3. Security Audit report for After Hours Support Account
    1. Splunk agent collecting logs
    2. Could help support other auditing needs as well

Discussion Items

  1. Blackboard version 3800 + JDK11 upgrade (Jan-Feb)
    1. Production in early February (Feb 3rd?
    2. Testing ongoing
    3. Several B2 changes required
    4. Still, need confirmation from Fischer team
  2. VPN access for students
    1. A reminder that student accounts will no longer have VPN access by default.
    2. ASCs can set a class attribute (good for one semester)
    3. APSS can set a course attribute (good for multiple semesters)
    4. Students can request as needed (good for one year)
    5. Staff and faculty access will remain unchanged
    6. Note that some Library resources which previously required VPN access will now be available from off-campus without requiring a VPN.
  3. An issue with Add Users tool
    1. Instructors are not given an option to select roles other than the student. They can work around this by changing the role after adding someone.
    2. DLT is working on a fix (resolved).
  4. Term-based archive process
    1. DLT is exploring this. It should be added as a project request.

Upcoming Maintenance

  1. B2s to update for JDK11 upgrade (Jan-Feb)
    1. Updates ahead of JDK11
      1. Cengage WebAssign B2 update (new)
      2. EesySoft B2 update
      3. Qwickly B2 update
      4. York DSK B2 update
    2. Updates at the same time as JDK11 
      1. McGraw-Hill B2 update
      2. Turnitin B2 update
    3. Updates TBD
      1. Fischer B2 update (pending)
      2. SmartView B2 update (pending)
  2. B2s to remove after SaaS migration (Jan)
    1. SelfUnenroll B2 removal
    2. My Class Climate B2 removal
    3. CSU ALS OER Finder B2 removal

Action Items

  1. Marjorie will contact Zoom support about the button color issue
  2. Marjorie will prepare documentation about Bb Drive workflow (send to DLT)
  3. Robert will send Andy information about SaaS communication feedback
  4. Robert will post updated avatar upload instructions
  5. DLT will open a project request about uploading student photos from the ID card system
  6. Jennifer will share a list of classes which currently have the VPN attribute set
  7. Miroslav will add to future agenda: Zoom cloud recording setting for students