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Enterprise Applications

2021 DAWGS Meetings

DAWGS meetings
March 20213/2, 3/9
February 20212/2, 2/9, 2/16, 2/23
January 20211/5, 1/12, 1/19, 1/26

March 9, 2021

Draft agenda (requires Box login)

March 2, 2021

Recent Changes

  • 02/23
    • What-If page and report fix (RFC 14451968) (Smith)
    • Views for Campus Communicator import file (14451370) (Axtell)
    • Performance tuning for SFIN's Assign Students to Third Party job (14451837/S) (Fierro)
  • 02/24
    • HCX 21.1.0 in STG
  • 02/26
    • (Emergency) Backdoor fix for FinAid records with blank aid year (14453629) (Axtell)
      • Work with CAB to clarify their expectations and definitions about emergency and expedited changes.
  • 03/02
    • PeopleSoft HR backdoor fix request - Temp Faculty Term Table (14451933) (Petit)

Scheduled Changes

  • 03/02
    • HP HCX, DP & SA 21.1.0 in PRD (14452866) (Smith)
    • College Scheduler link fix, out of Student Center (14452870) (Smith)
    • Follet Shop Integration in PS (14448868) (Smith)
    • Update to grad admissions letter set-up (14451574) (Paruchuri)
    • Peoplesoft branding image shows over content (14452232) (Paruchuri)
    • CHI_WCPHOTO Job Not Running to Success (14437826) (Paruchuri)
    • ECD Exemption Criteria (14452404) (Fierro)
  • 03/09
    • PeopleSoft HCX 21.1.1 (14453102/M) (Smith)
      • Guest user access
    • CHISR Appt update (14432163) (Smith)
    • Additional Academic Planning Data Mapping (14453020) (Paruchuri)
  • 03/16
    • Removal of College Scheduler

Instance Management

  • Textbook Upload Message Set. Non-baseline release from CO. Into TST.
    • Need to ensure it won’t conflict with Ron’s work on Follett message catalog updates (in PRJ and STG).
  • MP 15 releases on 3/19. Into TST. Needs a refresh.
    • Note Vet Benefits and Grade Change testing are in TST now. Hold off the refresh until 3/24.
  • Development Instance for CHRS Recruiting in PageUp (DVL, TRN, PRJ).
    • Prefer HACHIDVL. Will need a refresh. Some development ongoing on CS side.
    • Is it possible to handle CS/HR instances separately? Could pose an issue for integration broker. Find out before refresh. If that isn’t possible, fall back to HACHITRN.
  • Add HP and HCX version info to the instance management page.

Operational Reports

  • Academic Advising (Matt & Satya)
  • Admissions (Melanie & Tony)
    • CSA cycle starting soon
  • Campus Community (Linda & Satya)
  • Classroom Resources (Holly & Ron)
    • Fall class schedule live on 3/8
    • APDB reporting
    • Follett final components live soon
  • Financial Aid (Jamie/Dan & Mark)
    • Campus Logic work ongoing
  • Finance (Jarrett)
    • Schedule conflict; no update
  • High Point (Mike & Ron)
    • SSO issue for guest user access resolved. Last major hurdle.
    • Guest user notifications on 3/9, live on 3/10.
    • Check if we need any permission list updates related to guest users, such as official transcript form that isn’t used. Make sure Scott is included in conversation.
  • Human Resources (Rebecca/Yvonne & Tracy)
    • PageUp project is starting. Project kickoff 3/26.
    • MP 15 includes some high priority fixes for HR.
  • SAUG - CMS Projects (Rich/Mike)
  • Security (Scott & Mark)
  • Student Financials (Anna/Gina & Tony)
    • Holds in HCX do not show which term they’re associated with. Possible enhancement?
  • Student Records (Rich/Erin & Ron)
    • Vets Ben and Grade Change mods.
  • Technical (Dave/Mark)
    • TUG coming up soon

Today's Discussions

  • Fluid Navigation in PeopleSoft, CO Focus Group (Rich)
    • Presentation available in MS Teams, SAUG channel.
    • Mobile friendly, responsive design.
    • Main menu changes. From top-left to the top-right, and cascades out like sliding panels.
    • Main content changes. Tiles can open up into a set of menu items.
    • CO focus group. Does CMS need to deliver any objects? Tiles, home pages, nav collections. Meeting this Thursday.
    • Go-live deadline by Tools 8.59 in PRD, approx. October 2022.

February 23, 2021

Recent Changes

  • 02/16
    • Highpoint – Clean Up
      • (Student Links w/ Ryan from Portal)
      • Gina asked for a list of Portal links that will be updated.
    • Add additional mapping to Academic Planning Data Mapping process (14430140) (Paruchuri)
    • Campus Logic SSL certificate renewal (14434162/S) (Axtell)
    • Adjust CHI_ADM_ACC_ECD_ADD query (14448764) (Fierro)
  • 02/17
    • HCX Security
    • TST Refresh for HCX 21.1.0
  • 02/21
    • CMS data center maintenance 

Scheduled Changes

  • 02/23
    • What-If page and report fix (RFC 14451968) (Smith)
    • Views for Campus Communicator import file (14451370) (Axtell)
    • Performance tuning for SFIN's Assign Students to Third Party job (14451837/S) (Fierro)
  • 02/24
    • HCX 21.1.0 in STG
    • HCX 21.1.1 in TST
  • 03/02
    • HP HCX, DP & SA 21.1.0 in PRD (14452866) (Smith)
    • College Scheduler link fix, out of Student Center (14452870) (Smith)
    • Follet Shop Integration in PS (14448868) (Smith)
    • Update to grad admissions letter set-up (14451574) (Paruchuri)
    • Peoplesoft branding image shows over content (14452232) (Paruchuri)
    • PeopleSoft HR backdoor fix request - Temp Faculty Term Table (14451933) (Petit)
    • CHI_WCPHOTO Job Not Running to Success (14437826) (Paruchuri)
    • ECD Exemption Criteria (14452404) (Fierro)
  • 03/09
    • HCX 21.1.1 in PRD
  • 04/26
    • Code freeze for priority registration

Instance Management

  • MP 15 release expected on Friday, 3/19. Refresh TST the following Wednesday, 3/24.
  • Another MP 15.xx update expected shortly after, possibly in late March. Includes an important update for FinAid related to COD aid year.
  • Will be using CS side of DVL for SMTP relay testing.

Operational Reports

  • Academic Advising (Matt & Satya)
    • DPR smart planner
  • Admissions (Melanie & Tony)
    • ECD testing
  • Campus Community (Linda & Satya)
    • Drafting guest access communications
  • Classroom Resources (Holly & Ron)
    • Emerging project for enrollment capacity mod
  • Financial Aid (Jamie/Dan & Mark)
    • MP 15.xx update will be important for aid year
  • Finance (Jarrett)
  • High Point (Mike & Ron)
    • Guest user issue
    • 1.0 and 21.1.1 updates
  • Human Resources (Rebecca/Yvonne & Tracy)
    • PageUp kickoff on 3/1, will need a stable development instance. TRN?
  • SAUG - CMS Projects (Rich/Mike)
    • Heads up about possible security changes for former students
  • Security (Scott & Mark)
    • Annual re-auth coming soon
  • Student Financials (Anna/Gina & Tony)
    • Is anyone from Chico going to Virtual Alliance?
  • Student Records (Rich/Erin & Ron)
    • Preferred names project
    • Grade Change AWE process testing
    • Vets Benefits mod around March/April
  • Technical (Dave/Mark)
    • Mail relay updates. Will need an instance for perhaps 1-2 months. Will use DVL.
    • Duo for students? Conversations are ongoing.

Today's Discussions

  • Instance Management (Dave)
    • Main user sign-off would occur in TST instance. STG would be used for final technical QA. Functional teams could continue to use STG for troubleshooting and testing.
    • Note about functional teams troubleshooting or testing in STG. This may involve functional teams changing thousands of records, which technical teams will need to be aware of in case it impacts QA testing.
    • Functional leads also use STG for prototyping and documenting procedures.
    • Every now and then, one team or another would request a dedicated instance for several months. Can that be represented in this document?
    • Can we document which third party integrations are hooked up to which instance? Guest user, transcript ordering, Campus Logic, CashNet, integration broker, Astra, Web Admit for Cal State Apply, Follett, Terra Dotta, Alma for library, etc.
    • Can we document testing process for CO global databases? Fully Online and Early Start.
    • We often refer to HCX updates as if they are one product, but it has multiple components. Can we get some more granularity in our notes so that it is clear which components are being updated?
    • Revised draft soon. Eventually will be posted on Instance Management page.
  • Fluid Navigation in PeopleSoft, CO Focus Group (Rich)
    • Tabled for next week

February 16, 2021

Recent Changes to Production

  • 02/09 - Extended PS Maintenance window (6 to Midnight)
    • All Highpoint
    • SQR Job CHIAD002: Preferred Name missing (14440105) (Fierro)
    • Add Basis of Admission for MFAS process (14441920) (Fierro)
    • Portal Access Letter should no longer send to international students (14444117)

Scheduled Changes to Production

  • 02/16
    • Highpoint – Clean Up
      • (Student Links w/ Ryan from Portal)
      • Gina asked for a list of Portal links that will be updated.
    • Add additional mapping to Academic Planning Data Mapping process (14430140) (Paruchuri)
    • Campus Logic SSL certificate renewal (14434162/S) (Axtell)
    • Create PeopleSoft query for ECD exemptions (14447597) (Fierro)
    • Adjust CHI_ADM_ACC_ECD_ADD query (14448764) (Fierro)
    • SA_Applicant Role Missing (14439877) (Fierro/Axtell)
      • This change was scheduled for 8am, but has been delayed. Still working on completion for today.
    • 02/17
      • HCX Security
      • TST Refresh for HCX 21.1.0
    • 02/21
      • CMS data center maintenance
    • 02/23
      • What-If page and report fix (RFC 14451968) (Smith)
      • Views for Campus Communicator import file (14451370) (Axtell)
      • SQL hint for SFIN query (14451837/S) (Fierro)
    • 02/24
      • HCX 21.1.0 in STG
    • 03/02
      • HCX 21.1.0 in PRD
      • HP DP
      • HP SA
      • Follet Shop Integration (14448868) (Smith)
        • Look-and-feel conversation is ongoing. First time for this process, so it’s difficult to estimate timing. Can adjust if we don’t have a decision by 2/19.
      • Campus Logic Events to Load (Paruchuri)
      • CHI_WCPHOTO Job Not Running to Success (14437826) (Paruchuri)
      • College Scheduler link fix, out of Student Center (Smith)
      • CHISR Appt update (Smith)

Instance Management

  • STG refresh on 2/17 to be delayed until after HCX go-live. Mark will confirm with Scott about timing.
  • Copy permission lists from STG to another instance. Ron can create a data file to move those to any other instance.
  • Will there be an instance that does not have the latest HCX update, for testing against baseline? TRN and DVL might be useful for that.

Operational Reports

  • Academic Advising (Matt & Satya)
    • Requesting Smart Planner update in TST.
    • DPR testing.
  • Admissions (Melanie & Tony)
  • Campus Community (Linda & Satya)
    • Census date coming up soon.
  • Classroom Resources (Holly & Ron)
    • APDB reporting.
    • Assigning rooms to classes.
    • Facility Capacity Enrollment Check modification from Oracle may be released soon, will need some help testing that.
  • Financial Aid (Jamie/Dan & Mark)
    • New aid year.
    • Campus Communicator project is ongoing.
  • Finance (Jarrett)
  • High Point (Mike & Ron)
    • Training site preview: http://wwwdev.csuchico.edu/em/hcx/index.shtml
    • Guest User access issue is work in progress, may need a few weeks.
    • Ron will be setting up another Zoom support room for live troubleshooting.
    • If users need to submit a ticket to Security, please open a ticket before reaching out to Scott. If you do reach out to Scott, please let him know your ticket number.
  • Human Resources (Rebecca/Yvonne & Tracy)
  • SAUG - CMS Projects (Rich/Mike)
  • Security (Scott & Mark)
  • Student Financials (Anna/Gina & Tony)
    • Will there be an announcement to students about HCX? Yes, in Portal and Blackboard, and both will link to the live training website.
    • Will there be an announcement to parents about HCX? Yes, Linda is working on that.
    • SQL Hint issue with recommended fix from CO tech.
    • Working on documentation for CashNet SSO.
  • Student Records (Rich/Erin & Ron)
    • Starting to look at Veterans Mod requirements and timing.
  • Technical (Dave/Mark)

Today's Discussions

  • Instance Management – tabled for 2/23

February 9, 2021

Recent Changes to Production

  • 02/02
    • Masking checklist due dates in PeopleSoft Self-Service (14443787) (Axtell)
  • 02/05
    • CS Code Freeze Ends
  • 02/09
    • CHIAM005 - Projected Vacation Payout Errors (14449175)

Scheduled Changes to Production

  • 02/09 - Extended PS Maintenance window (6pm to Midnight)
    • All Highpoint
    • SQR Job CHIAD002: Preferred Name missing (14440105) (Fierro)
    • Add Basis of Admission for MFAS process (14441920) (Fierro)
    • Portal Access Letter should no longer send to international students (14444117)
  • 02/16
    • HCX – Clean Up (Student Links w/ Ryan from Portal)
    • Add additional mapping to Academic Planning Data Mapping process (14430140) (Paruchuri)
    • Campus Logic SSL certificate renewal (14434162/S)
    • CHI_WCPHOTO Job Not Running to Success- 14437826
    • Campus Logic Events to Load (Paruchuri)
  • 02/17
    • HCX Security
  • 02/21
    • CMS data center maintenance

Instance Management

  • Big HCX update tonight. STG refresh tomorrow morning.
  • Tentative TST refresh after 2/17 for testing next HCX release.
  • MP 15 due for release in mid-March, would probably go into TST first.

 Operational Discussion and Reports

  • Academic Advising (Matt & Satya)
  • Admissions (Melanie & Tony)
    • Looking forward to MP 15.
    • Starting to plan for next academic year.
  • Campus Community (Linda & Satya)
  • Classroom Resources (Holly & Ron)
    • APDB reporting to CO.
    • Rooming all in-person classes.
  • Financial Aid (Jamie/Dan & Mark)
    • Meeting about problem with HCX financial widget (default aid year). May inadvertently tell students that they have no aid, even when they do have aid in a different year. Considering workarounds to hide that widget, or adjust financials tab, until the problem can be resolved. Needs a final decision before go-live.
    • For now, disable the widget and the financials tab. Students will be able to adjust their general tab with widgets as needed.
    • Figure out a long-term solution so that we can turn the financials tab back on.
  • Finance (Jarrett)
  • High Point (Mike & Ron)
    • Security question. Now that HCX will be in PRD, who will get access in PRD? For now, focus on functional leads so that they can perform one final round of testing. Goal is to make sure that configurations were migrated into PRD successfully.
    • Ron is working on changes for next week.
    • Ron will be sharing a live Zoom room for stakeholders to report issues.
  • Human Resources (Rebecca/Yvonne & Tracy)
    • Recent CMS bulletin about an HR data push that may require campus action. Seeking clarification, or to find out what our action item(s) would be.
    • PageUp technical kickoff on 3/1 @ 9:00-10:30 AM. Invites coming soon. Will probably need an HR instance that is fairly stable for development/testing. Potentially through December 2021.
  • SAUG - CMS Projects (Rich/Mike)
  • Security (Scott & Mark)
  • Student Financials (Anna/Gina & Tony)
  • Student Records (Rich/Erin & Ron)
    • Fix for midterm rosters issue (impacted contracts for Incompletes).
    • Enhancement of student enrollment page.
    • Gathering requirements for Preferred Name project.
    • Gathering requirements for Transfer Credit mod.
    • Enhancements to faculty center class permissions page.
  • Technical (Dave/Mark)
    • CO call about cloud instance management.
    • CSU Mobile group. Mobile vendors, etc.
    • CSU Integrations group. Brokers such as Boomi, etc.
    • PS queries issue. Some queries are running excessively long, or creating excessively large files. Difficult to troubleshoot.
    • New service categories in ServiceNow.

General Discussions

  • None today.

February 2, 2021

Recent Changes to Production

  • 01/25
    • ERFC - Buffer Error on Class SOSC 301 (14444955) – (Smith)
    • ALMA Fix (14445641) - (Paruchuri)
  • 02/01
    • Aid-Year Roll-Over (Axtell)
    • Student COVID-19 training in CSU Learn (14444681/M) – (Rashkov)

Scheduled Changes to Production

  • 02/02
    • Masking checklist due dates in PeopleSoft Self-Service (14443787) (Axtell)
  • 02/05
    • CS Code Freeze Ends
  • 02/09
    • HCX code (extended maintenance)
    • SQR Job CHIAD002: Preferred Name missing (14440105) (Fierro)
    • Add Basis of Admission for MFAS process (14441920) (Fierro)
    • Portal Access Letter should no longer send to international students (14444117)
  • 02/15
    • HCX Security (go-live!)
    • Make sure Portal-to-HCX redirect goes live on this date (additional COMR).
  • 02/16
    • HCX – Clean
    • Add additional mapping to Academic Planning Data Mapping process (14430140) (Paruchuri)
    • Campus Logic Events to Load (Paruchuri)
    • Campus Logic SSL certificate renewal (14434162/S)
  • 02/21
    • CMS data center maintenance

 Instance Management

  • No new updates pushed by CMS this week. Prepping for big week next week.
  • Ron may need elevated permissions to deploy a code change on 2/15 in order to avoid some pages being in limbo for that week. Alternatively, we could push the 2/15 maintenance back to 2/17 to avoid that limbo.
  • If we do reschedule, make sure to inform trainers so that they can update messaging. 

Operational Discussion & Reports

  • Academic Advising (Matt & Satya)
    • New Degree Planner is ready, but will continue with Smart Planner for now, to be re-evaluated after HCX go-live.
    • Requested more documentation about “what if” degree planning module.
  • Admissions (Melanie & Tony)
    • Resolved some ECT load issues.
    • Working on ERSA errors for Spring 2021.
  • Campus Community (Linda & Satya)
    • Some issues with embedded links in HCX messages not linking up. Logged.
  • Classroom Resources (Holly & Ron)
    • Cleaning up Spring 2021 scheduling.
    • Fall 2021 room assignments start tomorrow.
    • Spring 2021 APDB & Finals will start soon.
    • Upcoming discussion about CSU Fully Online classes on the Student Records module call.
  • Financial Aid (Jamie/Dan & Mark)
    • Question re title of “Message Center” widget. Can that be updated?
    • Working on default aid year settings.
  • Finance (Jarrett)
  • High Point (Mike & Ron)
  • Human Resources (Rebecca/Yvonne & Tracy)
    • Development on org tree and PageUp implementation. May need a dedicated development instance at some point.
  • SAUG - CMS Projects (Rich/Mike)
    • Considering modification re faculty preferred names on Self-Service pages.
    • Functional working group for Fluid navigation.
  • Student Financials (Anna/Gina & Tony)
    • Question about a shared folder for testing files. Inquire at Friday HPT meeting.
  • Student Records (Rich/Erin & Ron)
  • Technical (Dave/Mark)
  • Security (Scott & Mark)

Today’s Discussions

  • Instance Management Document (Axtell)
    • Feedback about wanting an “old” instance for comparison purposes.
  • Faculty Status in CS (Dickerson)
    • Is there any reason why separated faculty retain role-based access in Faculty Center? Scott is thinking about removing that later this year if there is no objection.

January 26, 2021

Recent Changes to Production

  • 01/25
    • ERFC - Buffer Error on Class SOSC 301 (14444955)

Scheduled Changes to Production

  • 01/26
    • CS Code freeze
  • 01/31
    • CFS outage weekend on Sunday
  • 02/02
    • Masking checklist due dates in PeopleSoft Self-Service (14443787) (Axtell)
  • 02/05
    • CS Code Freeze Ends
  • 02/09
    • HCX Code MTP, Security 02/15
    • Add additional mapping to Academic Planning Data Mapping process (14430140) (Paruchuri)
    • SQR Job CHIAD002: Preferred Name missing (14440105) (Fierro)
    • Add Basis of Admission for MFAS process (14441920) (Fierro)
    • Campus Logic Events to Load (Paruchuri)
    • Campus Logic SSL certificate renewal (14434162/S)
  • 02/15
    • HCX Security
  • 02/21
    • CMS data center maintenance

Instance Management

  • TRN refresh was completed 1/21.

Operational Reports

  • Academic Advising (Matt & Satya)
  • Admissions (Melanie & Tony)
  • Campus Community (Linda & Satya)
  • Classroom Resources (Holly & Ron)
  • Financial Aid (Jamie/Dan & Mark)
  • Finance (Jarrett)
  • High Point (Mike & Ron)
    • Working on security settings, Guest users, etc.
    • Scheduled for deploy into STG this week, will need another round of testing.
  • Human Resources (Rebecca/Yvonne & Tracy)
  • SAUG - CMS Projects (Rich/Mike)
    • Discussion about testing users in TRN. How are those made? Currently relies on a Data Mover script to copy over some user data which has been anonymized.
  • Student Financials (Anna/Gina & Tony)
    • Some campuses had issues running some refund files in CFS. Chico so far has not been impacted. One suggestion if we do become impacted is to re-run the files using smaller batches.
    • Emerging proposal for bookstore’s “immediate access” program that could make digital copies of books available for students. More analysis and discussion needed.
  • Student Records (Rich/Erin & Ron)
    • Starting to look at bug fixes that may be included in MP 15.
    • Faculty preferred name is shown in some areas of Student Center.
    • Upcoming systemwide modification for credential student reporting. Might be similar to the veterans mod.
  • Technical (Dave/Mark)
  • Security (Scott & Mark)

Discussion

  • PS to Blackboard Integration (Rob)
    • Need to document the whole process to avoid silos of expertise. Might show opportunities for improvement.
    • A few perennial issues and feature requests such as common learning environments, round-trip grade journey, unwanted class shells, etc.
    • First issue resolved on Monday: a few hundred users did not have UIDs populated in PeopleSoft, which prevented some enrollments until 1/25 @ 9:00 AM. ISEC is working on a process to catch those issues earlier.
    • Second issue resolved on Monday: the BBPS data sync had stalled over the weekend, which delayed enrollment changes between 1/24 @ 5:00 AM and 1/25 @ 9:00 AM. DLT is working on a process to catch those issues earlier.
    • FAQ: How often does Blackboard update from PeopleSoft? Enrollment changes typically sync within 2 hours. Course configuration changes typically sync within 24 hours. If changes take longer than that, please submit a ticket for assistance.

January 19, 2021

Recent Changes to Production

  • PeopleSoft MP 14 (14433836/L) (Axtell)
  • MP 14 Chico Mod (Axtell) 
    • Complications during go-live. CMS team lost permissions on the service account that is used to deploy COMRs. Led to a delay of several days. Mark will follow up with CMS to see if there is any way we could prevent that in the future. 
  • Cayuse Data Extract (Petit) 
  • PeopleSoft letter testing for fall/summer 2021 grad admissions (14432974) (Paruchuri) 

Scheduled Changes to Production  

  • 01/19
    • CS Code freeze 
  • 01/26 
    • CS Code freeze 
  • 02/05 
    • CS Code Freeze Ends 
  • 02/09 
    • Campus Logic Events to Load (Paruchuri) 
    • Add additional mapping to Academic Planning Data Mapping process (14430140) (Paruchuri)
    • SQR Job CHIAD002: Preferred Name missing (14440105) (Fierro) 
    • Add Basis of Admission for MFAS process (14441920) (Fierro) 
    • HCX Code MTP, Security 02/15

Instance Management 

  • CMS data center maintenance coming up around 2/21 
  • Upcoming TRN refresh. 
    • Veterans project is about wrapped up in TRN, can be moved to TST. Coordinate with Rich since he has some final checks to make. 
    • Tentatively scheduled for Thursday evening (1/21).

Operational Reports 

  • Academic Advising (Matt & Satya) 
  • Admissions (Melanie & Tony) 
  • Campus Community (Linda & Satya) 
  • Classroom Resources (Holly & Ron) 
  • Financial Aid (Jamie/Dan & Mark) 
    • Upcoming year rollover. 
    • Question about hidden due dates in Self-Service. Needs a meeting to discuss prioritization amidst other projects. 
  • Finance (Jarrett) 
    • CO ran a SQL script in CFS PRD today to delete additional rows in the VENDOR_ADDR table for the setid CHEMP for each VENDOR_ID. Results so far look good. 
    • CFS outage weekend on Sunday, 1/31. 
  • High Point (Mike & Ron) 
  • Human Resources (Rebecca/Yvonne & Tracy) 
    • Waiting for vendor sign-off on Cayuse integration. 
    • Continued work on salary changes. 
  • SAUG - CMS Projects (Rich/Mike) 
  • Student Financials (Anna/Gina & Tony) 
    • Impacted by MP14 go-live delay (notes above). 
  • Student Records (Rich/Erin & Ron) 
  • Technical (Dave/Mark) 
    • Hybrid cloud transformation process. Expecting to move one of our instances, soon. 
    • New anti-virus software, ESET. 
    • PeopleSoft mail relay updates. Still in testing and development. Make sure to keep functional experts in the loop as this work continues, in case they need to request any updated whitelist for their emails (example: AMSS). 
    • PS queries on some campuses are running excessively long. 
  • Security (Scott & Mark) 
    • Request to add James Gordon to meeting + mailing list. 
    • Questions about Fluid programming in relation to High Point security. 
    • Note many processes have moved from DocuSign to Adobe Sign. Users may want to check junk mail and automation rules. 

Discussions

  • None today

January 12, 2021

Recent Changes to Production

  • Grading policy D to NC updates (14439504/S)(Back) 
  • CS Code Freeze for Add/Drop - Began 01/11/2021 (Rowe) 

Scheduled Changes to Production

  • 01/12
    • PeopleSoft MP 14 (14433836/L) (Axtell) 
    • MP 14 Chico Mod (Axtell) 
    • Cayuse Data Extract (Petit) 
    • PeopleSoft letter testing for fall/summer 2021 grad admissions (14432974) (Paruchuri) 
  • 01/19 
    • CS Code freeze 
  • 01/26 
    • CS Code freeze
  • 02/05
    • CS Code Freeze Ends
  • 02/09 
    • Campus Logic Events to Load (Paruchuri) 
    • Add additional mapping to Academic Planning Data Mapping process (14430140) 
    • SQR Job CHIAD002: Preferred Name missing (14440105) (Fierro) 
    • Add Basis of Admission for MFAS process (14441920) (Fierro) 
    • HCX Code MTP, Security 02/15 
  • 02/15
    • HCX go-live

Operational Reports

  • Academic Advising (Matt & Satya)
    • Building for 21-22 catalog 
    • Trainings for HCX 
  • Admissions (Melanie & Tony) 
    • Running auto-admit process. Working, still needs basis of admission (2/9). 
    • Meeting about lookup student functionality in HCX. Due to be added in next HCX upgrade. 
  • Campus Community (Linda & Satya) 
    • Testing Manage Guest Users 
    • Meeting with HP about Message Center 
    • Emerging project regarding SEVIS 
  • Classroom Resources (Holly & Ron) 
    • Adding dates to IT Change Management calendar 
  • Financial Aid (Jamie/Dan & Mark) 
    • HCX security, Lookup as User function. 
    • Aid year rollover. 
    • Disbursement coming next week. 
  • Finance (Jarrett) 
    • SQL scripts to link accounts payable between Perceptive and CFS. Needs tweaks after latest software updates. 
    • Waiting for CO to run a delete script on vendor addr table. 
    • Needs release policy for continued access, working with ISEC. 
  • High Point (Mike & Ron) 
    • See discussion below. 
  • Human Resources (Rebecca/Yvonne & Tracy) 
    • Cayuse going in tonight, setting up security tomorrow. 
    • January salary updates, work ongoing. 
  • SAUG - CMS Projects (Rich/Mike) 
    • After HCX, working on Veterans Mod. 
  • Student Financials (Anna/Gina & Tony) 
    • Comparing HCX between TST and PRJ. 
    • Fee payment deadline this Friday, drops next week. 
  • Student Records (Rich/Erin & Ron) 
    • After HCX, working on Veterans Mod. 
    • Some other modifications brought up, including preferred name and transcript adjustments. More discussion soon. 
  • Technical (Dave/Mark) 
    • Email routing between campuses. 
    • TUG call this week, more info by next week. 
    • Working on instance management, updating use case for each instance. 
  • Security (Scott & Mark) 
    • HCX security configuration work ongoing. 

Discussions

  • Discussion about code freeze 
    • Finaid concern about impacting the timing of year rollover. Probably ready to go into STG next week, then testing, then PRD shortly after. 
  • High Point (HCX) Code Migration Plan (Rowe) 
    • A migration from TST to STG on 1/13 has been cancelled.
    • Migration schedule:
      • 01/20/2021 – TST to STG 
      • 01/27/2021 – TST to STG 
      • 02/03/2021 – TST to STG 
      • 02/09/2021 – STG to PRD 
      • 02/15/2021 – Security Activation
    • What is the expectation for functional users at this point? Some teams have been testing in both PRJ and TST, bound up by security config. Testing in three instances would be problematic. Need to work toward getting off of PRJ. 
  • Turning off Student Center (Smith) 
    • Potential for impact in STG if that gets used for troubleshooting. 
    • Discussion about which instances should be used for testing HCX. Potentially we would need to clone PRD into another instance to get up-to-date info there.  
    • Continue this discussion at Friday High Point meeting. 
  • High Point Version Management – After go-live (Smith) 
    • Proposed workflows. High Point releases are typically every six weeks, and typically would go directly into TST, then STG and PRD. Chico-specific development would stay in PRJ, then package as a project for migration and testing through TST, STG and PRD. 
    • With this, Ron would not need to check before installing updates in TST. PRJ would be preserved for development work. 

January 5, 2021

Recent Changes to Production

  • Dept ID Clean up (14439046) (Fierro)
  • Multi Factor Admissions error - TST (14434832) (Fierro)
  • Cant Submit Grades on Faculty Center- 14441614 (Paruchuri)
  • Spring 2021 admissions / portal letters not sending- 14440265 (Paruchuri)
  • Backport MFAS error from MP14 (associated with 14434832) (Axtell)
  • EADS-FS-SEC Server Decommission (Back)
  • bbutil new Azure boxes – Part 2 (Utter)
  • Merge DLT, CMS, and EAPP webpage (Utter)

Scheduled Changes to Production

  • 01/12
    • PeopleSoft MP 14 (14433836/L)
    • MP 14 Chico mod (Axtell)
    • Cayuse Data Extract (Petit)
  • 01/19
    • CampusLogic Events to Load (Satya)
    • SQR Job CHIAD002: Preferred Name missing (Fierro)

Instance Management

  • MP 14 due to go into STG. Needs functional testing completed in TST first. Scheduled for tomorrow (1/6 @ 2PM).
  • HR TRN refresh? Touch base in a week or two.

Operational Reports

  • Academic Advising (Matt & Satya)
  • Admissions (Kim/Melanie & Tony)
  • Campus Community (Linda & Satya)
    • MP14 has cleaned up a lot of ADT duplicates.
    • Testing guest user access.
    • Reviewing authorization to release mod (keeping our own for now).
  • Classroom Resources (Holly & Ron)
  • Financial Aid (Jamie/Dan & Mark)
    • Working on rollover (in DVL, may want to move to STG later).
    • Need to be careful about order of updates to make sure we don’t get out of sequence with HPT in Jan/Feb.
  • Finance (Jarrett)
  • High Point (Mike & Ron)
    • Longer meeting this Friday. Demo of components.
    • Need some clarifications about SME contributions to those demos.
  • Human Resources (Rebecca/Yvonne & Tracy)
    • Wage update push. Minimum wage increase.
    • New department: Strategic Initiatives and Change Management.
  • SAUG - CMS Projects (Mike/Rich)
  • Student Financials (Anna/Gina & Tony)
    • MP14 testing in TST, retest in STG later this week.
    • HCX Message Center testing in PRJ.
  • Student Records (Rich/Erin & Ron)
    • Finalizing MP14 testing.
    • Veterans Benefits mod.
  • Technical (Dave/Mark)
    • SLC maintenance upcoming. No likely PRD impact for us, but it is our disaster recovery site. Will confirm and send details to the group.
  • Security (Scott & Mark)
    • Functional lead authorizations coming out soon.
    • Transition from DocuSign to Adobe Sign.

Discussion

  • TRN Refresh – HR
  • HighPoint Mobile migration to HCX
    • Initial deployment in January/February. Stripped down app to prepare for HCX launch.
    • Second deployment in February/March. Full-feature app after HCX launch.
    • Expected completion by 3/9, but dates are approximate.
    • Note the Browse Schedule and Course Catalog tiles may be removed since they are not going live with HCX.