AWARD GUIDE 2015-16 (pdf)
financial aid award,
Summer Financial Aid: Adding or Dropping Summer Courses
The Summer Financial Aid application is available.
If you are adding/dropping/swapping summer courses, you must complete RCE's Summer Session 2015 Add/Drop Form AND our Summer Change in Enrollment Form. You will need to schedule an appointment with a financial aid advisor and bring these completed forms to your appointment. RCE will not add/drop courses for financial aid students without our signature.
Summer Work Study
Students who will continue with work-study employment or have been hired for work-study employment during the summer months, please note that a separate Summer Work-Study application is required. The priority deadline is April 24. View Summer Work-Study for more information.
Accept Your Estimated 2015/2016 Financial Aid Offer Now
If you have received an estimated financial aid offer for the 2015/2016 academic year, you must access your Student Center financial aid account to accept, reduce or decline each financial aid award item. If you do not accept your aid, your student account will not show any anticipated aid and you will be responsible for paying all your fees on July 29. If awards are not accepted within 45 days of offer, your award may be canceled.
To Do List: Priority Deadline is June 1
Submit all requested items on your "To Do List" as soon as possible and no later than June 1 in order to have your file complete before the first fall disbursement. Once the requested forms have been received and completed, they will be removed from your "To Do List".
If you do not turn your requested items in by June 1st, your aid will NOT be cancelled. Accepted aid will continue to show as pending and may defer fees. However, you may receive your disbursement later than the first disbursement date of Fall (August 21) and you may be charged a $25 late fee.
Please be aware that if you fax your documents, it takes up to 3 days before the documents show as received on your Student Center. Documents that are mailed or brought into our office can take up to 4 weeks before the documents show as received on your Student Center. The date received will be recorded as the date the documents are submitted to our office.
Financial Aid and Payment of University Charges
Click here to view tutorial on how financial aid pays university charges.
Financial aid recipients are required to pay the difference between all Fall University charges (including registration fees, on-campus housing and board plan) and pending Fall 2015 financial aid. View your pending financial aid in the Finances/Account Inquiry section of your Student Center. Payment is due by the Fee Payment Deadline of July 29, 2015.
After July 29, the fees box in the Finances section of your Student Center will indicate fees as "Past Due" until your aid goes out. No payments are necessary if you have sufficient pending aid to cover your Fall charges. Your balance due will automatically be deducted from your financial aid disbursement.
If your file is complete and there are no items remaining on your "To Do List," by August 14, the first possible disbursement for the Fall semester is August 20. All remaining aid, after charges and fees are deducted, will be disbursed to you via Electronic Funds Transfer (EFT) or a check that is mailed to you.
- Questions about your student account, fee payment, and being dropped from classes should be directed to Student Financial Services.
- You may be charged a $25 late fee if your current fees and charges are not paid by the Registration Fee Payment Deadline unless you have sufficient aid to cover the fees and your aid is clear to disburse on the first fall financial aid disbursement date.
- Students who have no aid or who have not made a payment may be dropped from classes by the university.
- Spring registration is held until all Fall fees are paid.
IRS Data Retrieval Tutorial for 2015-16
Click to view the IRS Data Retrieval Tutorial to help guide you in this process.
Cal Grant and Fall 2015 Entering Students
Cal Grant Entitlement participants are required to confirm their high school graduation before being awarded by the California Student Aid Commission (CSAC). Students are notified by CSAC through an automated e-mail message directing them to view the electronic California Aid Report (CAR) in WebGrants4Students (WGS). The e-mail message directs students to WGS to find details on their Cal Grant award status. CSAC sends this message to the e-mail address listed on the FAFSA. Students can verify their high school graduation through WGS.
Federal Student Aid ID will Replace Your PIN – May 10th
Beginning May 10, 2015 the PIN you have used to access the FAFSA and other U.S Department of Education websites will no longer be valid. You will be directed to create a Federal Student Aid (FSA) ID, which you will use to access the FAFSA, studentloans.gov, and the National Student Loan Database (NSLDS). For additional information on what the FSA ID is and how you can get an FSA ID please visit: https://studentaid.ed.gov/fafsa/filling-out/pin#what-fsaid.
Financial Aid and Scholarship Checklist for 2015-2016
Bookmark or download the Financial Aid and Scholarship Checklist to help you keep track of where you are in the financial aid process, from applying for aid through receiving the funds.
When your academic year file is complete and there are no holds on your account and no items on your “To Do List,” your aid will disburse and cover any fees remaining on your university balance. All remaining aid, after charges and fees are deducted, will be disbursed to you via Electronic Fund Transfer (EFT) or a check that is mailed to you. This process is run by the Student Financial Services Office.
Financial aid and scholarships are disbursed via electronic disbursement or mailed check on Thursdays throughout each semester.
Note: There will be no disbursement on Thursday, June 25, 2015.
Important Processing Dates and When to Expect Changes to Your To Do Lists/Holds
Verification - Updating your "To Do List" from requested to received takes a minimum of four weeks if you submit hard copies via mail, at our window or drop box and a minimum of 72 hours if your documents are faxed. Preliminary review of verification documents will take a up to twelve weeks from the date your last required "To Do List" item was submitted to our office.
IRS Data Retrieval - It can take up to 21 days from the date you successfully used the Data Retrieval Tool on the FAFSA before our office is able to upload this change. This process has been completed when you will no longer see the required documentation on your "To Do List."
Satisfactory Academic Progress Appeal (SAP) - Review of SAP appeals take a minimum of four weeks from the date the last required item is received. Deadline to submit appeal for Fall 2015 is September 18, 2015.
Maximum Unit Appeal - Review of Maximum Unit Appeals take a minimum of four weeks from the date the last required item is received. Deadline to submit appeal for Fall 2015 is September 18, 2015.
Exceptional Circumstance Appeal (All types) Appeals are reviewed in the order they are received. Processing time may take until the end of the Fall semester.
Federal Direct Stafford Loan Application - Applications take at least 30 days to process.
Federal Direct PLUS Application (PLUS Loan) - We initially award the requested amount as a conditional estimate which will show up in the student's financial aid package while we are processing the credit check. The loan is not approved until you receive notification from the lender that your credit was approved. Applications must be received by July 16 to have an initial award entered in time for the fee payment deadline of July 29. PLUS applications can take up to eight weeks to process.
Alternative Loan Application - Applications take up to eight weeks to process. The first possible disbursement date for Fall term is September 3, 2015.
External Scholarship - After the Financial Aid and Scholarship Office has received a student's external scholarship check(s), the scholarship is entered into the student's financial aid award. The student will receive an e-mail informing them of a change in their award. The turn-around time for complete processing of external scholarships is up to three weeks.
CSU, Chico Scholarships - The 2015-16 CSU, Chico Scholarship application deadline was February 15, 2015. If selected, the scholarship should be posted in your Student Center 2015-16 Financial Aid Award Summary Account by late July 2015.
Office Hours and Appointments
- Office Hours: Monday - Thursday: 8 am - 5 pm.
- Appointment Schedule: Monday, Wednesday, Thursday: 9-12 am; 2-4:30 pm
- Phone Hours: Monday - Thursday: 8 am – 5 pm.
Summer Office Hours and Appointments Effective June 1 through August 14
Beginning the week of June 1, The Financial Aid and Scholarship Office will be open from Monday through Thursday from 8:00 a.m. to 5:00 p.m. for summer hours. The office will be closed on Fridays.
Only same-day appointments are available with the advising staff in the Financial Aid and Scholarship Office (SSC 250). You can make these same-day appointments by calling 530-898-6451 or by coming to our office window between 8:00 a.m. and 3:00 p.m. We recommend calling as early as possible in the morning as the appointments fill up quickly. Phone appointments are also available. Appointments are limited and are on a first-come, first-serve basis.
First-Time Loan Borrowers
First-time borrowers of Federal Direct Stafford loans must complete Entrance Counseling and submit a Master Promissory Note. You are required to submit only one note every ten years during your academic career at CSU, Chico. Loans will not be released until you complete these items.
If you are required to complete and submit a promissory note, you will receive notification by e-mail, and it will appear on your To Do List in your Student Center. Check your To Do List after completion. If either your MPN or loan entrance counseling does not clear within 3 business days, contact our office.