Financial Accounting and Reporting

Chartfields

The Chart of Accounts is the field and value providing a common language for classifying campus business transactions. The components making up the Chart of Accounts and providing an overall structure are called Chartfields.  A combination of chartfields is referred to as a Chartfield String.  Chartfields are the integration fields used to feed accounting entries into the Common Financial System (CFS).

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  • Fund

    Purpose: Represents the funding source and spending restrictions. Each CSU, Chico fund is mapped to a CSU fund and state fund which facilitates systemwide and state reporting.

    Requirement: Fund is a required chartfield for all transactions

    Format: 5 characters alphanumeric (ex. G1006)

    Maintained by: Financial Accounting & Reporting

    Resources: Listing of Funds (PDF)

  • Account

    Purpose: Captures the nature of financial transactions. Allows for detail breakdown of revenues and expenditures.

    Requirement: Account is a required chartfield for all transactions

    Format: 6 Characters numeric (ex. 660003) or alphanumeric (ex. 660M10) alpha is in 4th digit. Revenue (5xxxxx) Expense (6xxxxx) Asset (1xxxxx) Liability (2xxxxx) Equity (3xxxxx)

    Maintained by: Financial Accounting & Reporting

    Resources: Listing of Core & Specialized Expense Accounts (PDF)

    Account Code Matrix- Equipment/Hardware/Furniture (PDF)

    Account code training presentation (PDF)

  • Deptid

    Purpose: Identifies the “cost center” (department, college or unit) of the transaction within the organizational structure identified by campus.

    Requirement: Deptid is a required chartfield for transactions using revenue (5xxxxx) and expense (6xxxxx) accounts.

    Format: 6 Characters alphanumeric typically beginning with “D” (ex. D00200), centrally managed Deptids begin with “U”.

    Maintained by: University Budget Office

    Resources: Department ID Tree(opens in new window)

  • Program
  • Project

    Purpose: Used to track activity related to construction and repairs and maintenance that can cross multiple years. Activities may span multiple departments, funds and/or accounts. Used by FMS/IRES on transactions related to PEWAFs.

    Requirement: Project is a required chartfield for certain funds

    Format: 6 characters alphanumeric (ex. AGYM10)

    Maintained by: Financial Accounting & Reporting

  • Class

    Purpose: Provides for unique tracking defined by a division, department or other organizational unit that is not met by the campus‐wide reporting values in other chartfields. Class is often used for earmarking a subset of activity within a Deptid or account.

    Requirement: Class is an optional chartfield for all transactions [exception: Class is required in Fund T6301]

    Format: 5 characters alphanumeric (ex. AM001)

    Maintained by: University Budget Office