FDEV Advisory Board

Faculty Development Advisory Board Purpose

The purpose of the Faculty Development Advisory Board is to advance the Faculty Development mission by providing strategic advice and recommendations on programming to the Faculty Development Director.

Faculty Development Advisory Board Membership

Faculty Development voting members include:

Faculty Development voting members include:

Two-year term

• One representative from each College (AGR, BSS, BUS, CME, ECC, HFA, NSC), appointed by each College Dean. To ensure continuity, the Colleges of AGR, BSS, and BUS will serve terms beginning in even number years, the Colleges of CME, ECC, HFA, and NSC will serve terms beginning in odd number years. The Faculty Development Advisory Board Chair will contact the Deans to request faculty participation on the Advisory Board and explain the faculty duties and responsibilities. In the spirit of transparency and inclusion, Deans are invited to contact all faculty in their College to inquire about possible interest in serving on the Advisory Board. The Faculty Development Advisory Board Chair shall ensure that at least one member of the Advisory Board shall be from each rank (Assistant, Associate, and Full Professor) to allow for diverse needs to be addressed and discussed.
• One representative from the Meriam Library (appointed by the Dean of the library in consultation with the faculty).
• One representative from Academic Technology (appointed by the Senior Director).

One-year term

• One faculty Senator representingthe Academic Senate (appointed by the Academic Senate Executive Committee).
• One representative for lecturer faculty (appointed by the Lecturer Council).
• One Dean representative (appointed by the Provost).
• One representative appointed by the Office of Equity, Diversity, and Inclusion (OEDI).

Variable term (based on length of program or role)

• Faculty Learning Community/Program Leads (see recusal policy).

Appointments can be renewed. In the case of multiple unexcused absences, the Faculty Development Advisory Board Chair can re-recruit for that position.

Member recruitment shall happen in April and the new Advisory Board members will attend the final meeting of the year and will participate in the Chair election.  The Faculty Development Advisory Board Chair is elected by the Advisory Board members at the final meeting of each academic year for a 1-year appointment, which may be renewed. The Faculty Development Advisory Board Chair has the responsibility to recruit the Advisory Board members as appointment deadlines approach, create the Advisory Board meeting agenda, facilitate the Faculty Development Advisory Board meetings, and serve as liaison to the Faculty Development Director. Membership requests not referenced in the bylaws shall be reviewed in consultation with the Advisory Board members. 

Membership within the Faculty Development Advisory Board is designed to allow for a diverse group of representatives to share different perspectives, and ideally each position will be filled by a unique individual. In cases when this is not possible, Advisory Board members can serve in a maximum of two positions (compatible with their institutional role), and will be allowed a vote for each position held.

No Faculty Learning Community or Program Lead shall vote on any issue that affects the program they are leading.

Quorum/Proxy

A quorum to conduct business shall consist of a majority of the voting members of the Faculty Development Advisory Board in attendance at a regular or special meeting of the Advisory Board.  Voting members of the Advisory Board shall assign their proxy to another member of the Advisory Board (with the exception of the Chair) when unable to attend an Advisory Board meeting because of a scheduled class or other work-related responsibility. Assignation of a proxy should be communicated via email and the Chair should be included in that communication. At times, Advisory Board members might be asked to vote electronically.

Voting Members’ Responsibilities:

• Attend monthly meetings (90-minutes to 2 hours each), teaching schedule permitting.
• Serve as liaison with college/unit (disseminate information, solicit participation).
• Serve on Faculty Development sub-committees.
• Participate in FDEV events, when possible.

Ex-officio (non-voting) members:

• Director of Faculty Development
• Faculty Development Administrative Analyst/Specialist

The Faculty Development Administrative Analyst/Specialist provides logistical support to the Faculty Development Advisory Board and records meeting minutes.

A non-voting member can vote on sub-committee recommendations.

Advisory Board Responsibilities

• Set annual priorities, including allocation of funds, for Faculty Development in consultation with the Director of Faculty Development.
• Review Faculty Development grants and awards in alignment with the Faculty Development mission, budget, and yearly priorities: Review/revise requests for proposals; review and rank submissions.
• Advise the Faculty Development Director and support annual conferences and events, programs, themes, new initiatives, etc.
• Advise and support other Faculty Development activities: suggestions for workshop topics, college- or other unit-specific services, etc.

Faculty Development Programming Guidelines

The Faculty Development Advisory Board advises the Faculty Development Director about the recruitment of program leads and contributes to the curriculum development of Faculty Development programming. All Faculty Development programs should include the following information in the call for applications: description and time commitment, amount of funding for the participants, objectives, deliverables, rubric for selection, deadlines.

Members of the University community are welcome to submit ideas for possible Faculty Learning Communities to be reviewed and approved by the Faculty Development Advisory Board. Guidelines for this process include:

1. Clarify how the Faculty Learning Community aligns with the Faculty Development mission and the University Strategic Plan.
2. Identify sources of funding.
3. Provide a draft call for applications that includes the following elements: description and time commitment, amount of funding for the participants, objectives, deliverables, rubric for selection, deadlines, etc.

Timeline of Major Advisory Board Activities

August - early September: Faculty Learning Community call for applications (Fall Faculty Learning Communities).
October - November: Faculty Learning Community call for applications (Spring Faculty Learning Communities).
November: Faculty Learning Community applications review (Spring Faculty Learning Communities).
December: Faculty Learning Community leads report to Faculty Development Advisory Board.
February - March: Discussion about summer institutes/programs and leads selection.
April-May: Discussion about annual priorities and Faculty Development budget.
May: Faculty Development Advisory Board Chair election, Faculty Learning Community leads report to Faculty Development Advisory Board.

Bylaws Review

It is recommended to review the bylaws on an annual basis, by introducing a review at the last meeting in May, when new members are welcomed for the following term, and calling for a vote (if there are any changes) at the first meeting in September.