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Policies & Procedures
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| Title | Description | Department |
|---|---|---|
| Accounts Receivable Management Procedures (PDF) | Campus procedures related to accounts receivable management and safeguards. | Student Financial Services |
| Buy Recycled Campaign(opens in new window) | CSU Buy Recycled Campaign information | Procurement & Contract Services |
| Cash Management Procedures (PDF) | Campus procedures related to accepting, depositing, and safekeeping of cash | Student Financial Services |
| Chargeback (CAF) Manuel (PDF) | Campus service center chargeback process | Financial Accounting & Reporting |
| Contractor/Supplier Parking & Driving on Campus(opens in new window) | Campus parking and driving information | Procurement & Contract Services |
| Credit Card Acceptance Procedure (PDF) | Acceptance of credit card payments and compliance with PCI standards | Student Financial Services |
| General & Outgoing Disbursements Procedure (PDF) | Describes the payment process for all types of disbursements | Accounts Payable |
| Hospitality Procedures (PDF) | Definitions and processing instructions for hospitality expenditures | Procurement & Contract Services |
| IFT Guidelines (formerly CPO) (PDF) | Process for reimbursements between CSU campuses | Financial Accounting & Reporting |
| Interim/Acting Lodging Reimbursement Procedures (PDF) | Lodging reimbursement for Interim and Acting employees | Accounts Payable |
| Moving & Relocation Procedures(opens in new window) | Moved to HR/forms/Employment Services | |
| Petty Cash Procedures (PDF) | Low dollar reimbursement using petty cash | Accounts Payable |
| Pre-Tax Parking Deduction (PDF) | Pre-tax benefit available through payroll deduction for qualified parking | Financial Accounting & Reporting |
| ProCard Procedures (PDF) | ProCard program process, training and cardholder information | Procurement & Contract Services |
| ProCard Reconciliation Cycle Dates (PDF) | Reconciliation timeline & deadlines | Procurement & Contract Services |
| ProCard Reconciliation Procedures (PDF) | Detailed instructions on how to reconcile ProCard statements in CFS | Procurement & Contract Services |
| Reimbursement for Campus Employees Procedure (PDF) | Reimbursement to University employees for non-hospitality items | Procurement & Contract Services |
| Small Business/DVBE Policy(opens in new window) | CSU Small business/Disabled Veteran Business Enterprise program information | Procurement & Contract Services |
| Small Business/DVBE Vendor List (XLS) | List of small business/Disabled Veteran Business | Procurement & Contract Services |
| State Administrative Manual(opens in new window) | Reference resource for statewide policies, procedures, requirements and information | Financial Accounting & Reporting |
| Student Payment Categories (PDF) | Reference for varied categories of payments to students, considerations and payment methods | Financial Services |
| Supplier Direct Pay Procedure (PDF) | Payments directly to specific types of suppliers | Procurement & Contract Services |
| Travel Credit Card Procedures (PDF) | Credit card use and expectations | Accounts Payable |
| Travel Procedures (PDF) | Information about general travel for state | Accounts Payable |
| Unauthorized Purchase Policy (PDF) | Procedure governing after-the-fact/unauthorized purchases | Procurement & Contract Services |
| US Bank Travel Credit Card Procedures (PDF) | This card program is being phased out | Accounts Payable |
| Vehicle Purchase Policy and Procedures(opens in new window) | Link to EM99-033 on vehicle purchases and donations | Procurement & Contract Services |
| Voyager Fleet Card Program (PDF) | Gas card program for campus vehicles | Accounts Payable |
| Year End - Encumbrance Rollover Process (PDF) | General year-end procedures related to rollover of open PO balances | Financial Accounting & Reporting |
| Year End - Obligation Process (PDF) | General year-end close procedures to record amounts due to vendors | Financial Accounting & Reporting |
| Year End - Prepaid Expenditure Process (PDF) | Procedure to record payments in current year for services to be received in future fiscal year | Financial Accounting & Reporting |