In-person classes resume in fall. Students can now submit vaccine record. | COVID-19 News & Info

Facilities Reservations & Event Services

COVID-19 Event Directive & Guidelines

COVID Event Process

Check here for the latest regulations and requirements related to COVID-19 events. Whether restrictions increase or relax, Facilities Reservations & Event Services will post the latest requirements related to event activities to help you better prepare for your event

  • Process Flow Event Matrix (PDF)
  • Request Event Access - Only approved Schedulers and Department Administrative Support Coordinators have access to all the request forms. All other users are assigned Guest Access. New ASC's can request access by submitting an Astra Security Request(opens in new window). Once access has been granted, the forms and room availability will be viewable in Astra. 
  • Cancellation Policy - As our county moves through the various restrictive tiers, it may become necessary to cancel your event. If your event is affected due to increased restrictions, there will not be any penalties for COVID-19 related cancellations. It is requested that if alternate forms of meeting (i.e. virtual) are established, please notify Facilities Reservations as soon as possible so that we may reduce unnecessary staff and facility costs.

Communication from Emergency Operations Center (EOC)

11/9/20 Operational Directive 20-03 Amendment (PDF)

University and Auxiliary sponsored activities, events, meetings, and gatherings on and off campus may be approved on a very limited basis in accordance with current Federal, State, County and CSU guidelines.

8/18/20 Operational Directive Amendment (PDF)

In accordance with the California Department of Public Health guidance for Institutions of Higher Education, while Butte County remains on the State County Monitoring List, all in-person, indoor student activities, meetings, group events or gatherings are prohibited except for approved, specialized instruction. This applies to the use of Chico State, Chico State Associated Students, Chico State Enterprises and Chico State Housing facilities. Face to face interactions for one-on-one advising, or other essential campus operations, may be permitted after completing the return to campus process and establishing proper health and safety protocol.

7/7/20 Operational Directive Amendment (PDF)

Any in-person gatherings are an exception to current policy mandating virtual services and will be allowed on a very limited basis. At this time, only small and medium on-campus gatherings of up to 50 people may be considered and must follow the exception approval process. For more details, please email in new window). Large on-campus events and gatherings of more than 50 people in one place at one time are restricted until Butte County has moved into later stages of reopening.
All previously scheduled campus events for the fall remain canceled, postponed, or moved to online delivery. Athletic competitions remain suspended for fall. The vast majority of University athletics, recreational sports, and intramural and sport club programs will remain virtual.