Human Resources Service Center

Form 700 Introduction

The Political Reform Act requires certain officials and employees who serve in positions designated in an agency’s conflict-of-interest code to file a Statement of Economic Interest (Form 700). 

If you have been notified that you are in a designated position (e.g., procurement card holder, department chair, program manager, etc.) and/or need to complete a Form 700, your statement is due 1) within 30 days of assuming office, 2) by April 1 of each year, and 3) when leaving the designated position. Please watch the Form 700 Tutorial(opens in new window) and select one of the options below:

Nothing to Report?
Form 700 Cover page (opens in new window)(opens in new window)
  • Click the Form 700 Cover Page button
  • Complete this one-page summary, sign and mail the original to HRSC, Zip 0010
Something to Report?
Form 700 (opens in new window) (PDF)
  • If you have something to report, click the Form 700 button
  • Review form instructions, complete the cover page (summary) and appropriate schedules
  • Sign the cover page and mail the originals (with attachments) to HRSC, Zip 0010.

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  • Form 700 Filing Instructions

    Different employees have different levels of responsibility for state funds, property, etc. What you need to report on--called a disclosure category--is increased or decreased based on your level of responsibility and potential impact.

    1. Find Your Designated Position determines the CSU Disclosure Categories for which you must report.
      • Find your broad position title and disclosure categories in the Designated Positions list.  See Resources section.
      • Review the CSU Disclosure Categories you've been asked to report on. Only report on those areas.
    2. Complete the portions of the Form 700 and schedules that apply to you.
      • The Form 700 PDF file includes all related instructions, forms and schedules needed. Do not use a previous year’s form.
      • At a minimum, each position needs to complete the Form 700 "Cover Page" which is page 6 of the PDF document. View a sample.
      • Print only the necessary pages – not all 23 pages.
      • If you do not have interests to report for a particular schedule, you do not need to print that schedule. Simply check "No reportable interests" for that schedule on the Cover Page.
      • If you receive multiple notifications to complete a Form 700 due to another designated position you are in, one form can be used for multiple positions held by an individual.
      • Note: The CSU disclosure category numbers are not the same as the Form 700 schedule numbers.
    3. If you are new to the designated position, in Section 3 (Type of Statement), select the Assuming Office box, and enter the date you began the specific duties (i.e., when you received your procurement card, when you began to have fiduciary responsibility, when you received this notice).
      • If you receive multiple notifications to complete a Form 700 due to another designated position you are in, one form can be used for multiple positions held by an individual.
    4. Sign and date the cover page of the Form 700 in blue or black ink.
    5. Annual forms are due April 1. Please send your completed (paper) Form 700 with the original signature to:
      Human Resources
      Campus Zip 101
    6. To avoid common errors review How to Avoid Common Errors page.
    7. Keep a copy for your records.
    8. Receipt: You can review the date your Form 700 was received in HRSC by logging into the Training System.
  • Who Must File

    Each state and local agency (including the University) must adopt a conflict of interest code tailoring the disclosure requirements for each position within the agency to the types of governmental decisions a person holding that position would make. Each University employee in a designated position is required to file a Form 700 and disclose personal financial interests in accordance with the positions assigned disclosure categories. These may include disclosure of:

    • Investments in business entities (e.g., stock holdings, owning a business, a partnership)
    • Interests in real estate (real property)
    • Sources of personal income, including gifts, loans and travel payments
    • Positions of management or employment with business entities

    Unpaid members of boards and commissions and consultants to state and local government agencies also may be required to disclose their personal financial interests if they make or participate in making governmental decisions that could affect their private financial interests.

  • What is the purpose?
    • The Form 700 process alerts employees to potential conflicts of interests (COI) and reminds them how to prevent a COI.
    • It helps employees identify if they have a reportable source using the CSU Disclosure Categories for their Designated Position.
    • And...it's required by state law and enforced by California's Fair Political Practices Commission (FPPC).
  • Timeline and Tracking

    Each year, completed forms are due to the Human Resources Service Center (HRSC) by April 1 (Zip 010, KNDL 222). This year's completed form covers the period of January 1 – December 31, 2018 (essentially, tax year 2018).

    Once our office receives the completed form, the Training System will be updated and the "Form 700 Paperwork for 2018 tax year" course will display when HRSC received the original copy of your completed, signed form.

  • Important Information to Employees who fail to submit the Form 700 by the due date

    Employees who fail to submit the Form 700 by the due date may be assessed a fine in accordance with FPPC regulations. Employees who fail to disclose material interests are personally liable and may be subject to a personal penalty (such as fines, and potential civil and criminal penalties).

  • Online Training

    If you have not already completed the CSU Ethics training online, you will be emailed a training notice. The notice will link you to the campus Training System. The notice will link you to the campus training system to complete “CSU Conflicts of Interest” web-based training. Login in using your campus portal ID and password. You will see you are assigned a Learning Track. When you click on the link, it will display the courses you are assigned. Contact COI filing officer for more information on this process.

    The Training System will automatically remind you to complete this training every two years. If you have completed CSU COI training in the last 2 years, you will not need to complete it again until just prior to the training’s expiry date.

  • Resources
    1. CSU Disclosure Categories (PDF) (PDF)
    2. 2018-2019 Form 700 - Statement of Economic Interests (PDF) (PDF)
    3. 2018-2019 Form 700 Statement of Economic Interests Reference Pamphlet (PDF) (PDF)
      • Provides information to assist employees in designated positions on how to complete their Form 700.
    4. Form 700 FAQ (and Gift Disclosure FAQ) (PDF) (rev. 2/2017) (PDF)
      • Provides a list of frequently asked questions that are often asked to FPPC by employees completing Form 700. Frequently asked questions regarding gift disclosure are also included.
    5. Limitations and Restrictions on Gifts, Honoraria, Travel and Loans Fact Sheet (PDF) (rev. 4/2017)
      • This fact sheet summarizes the major provisions concerning gifts, honoraria, travel and loans. The aggregate limitation on gifts, which is indexed for inflation every two years, is $470 (2017-2018 limit) from a single source in a calendar year.

Questions?

If you have a question regarding specific situations, please call the California’s Fair Political Practices Commission (FPPC) toll-free at 866-275-3772 or visit their website(opens in new window).

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