News
Human Resources Service Center

Expired Programs

Non-Telecommuting Workers Leave (NTWL) - Expired 6/30/2020

In accordance with HR Letter 2020-05, NTWL is to provide additional paid leave of up to 304 hours for workers who are not assigned to work on site, who cannot work remotely based on their duties, and who have exhausted the time available to them under COVID Temporary Paid Administrative Leave (CPAL). These hours expire on June 30, 2020, or until such time as the employee is required to return to work, whichever occurs first.

Emergency Pay – Option Expired 5/31/2020

Eligibility

Emergency Pay is a premium payment made to non-exempt CSUEU, Teamsters, and Confidential employees (Units 2, 5, 7, 9, 6, and C99) when they are assigned to perform essential on-campus work during an identified emergency period. If an employee needs to come to campus to get supplies for the purpose of working at home, they are not assigned on-campus work and they do not qualify for emergency pay. However, the act of retrieving supplies still counts as time worked and they must obtain permission from their appropriate administrator prior to coming on campus. 

Tracking

Non-exempt Employees

All eligible non-exempt employees called to work will be paid emergency pay for all hours worked on campus. The Overtime Form(opens in new window) should be used to track and approve these hours. Email string approvals should include the original email from the employee with the Overtime Form attached and the lead/manager certification and authorization included. Emails with attached Overtime Forms Reports should be forwarded to the department’s Attendance Clerk for the email authorizations to be sent to payroll@csuchico.edu. All certifications and Authorizations can be done through email. Payroll will be using these to issue emergency pay. Accurate accounting of payroll costs is required so emergency pay will be issued in the form of pay rather than applied to a CTO bank.

Exempt Employees

All eligible exempt employees called to work on campus will be paid their normal monthly salary and are ineligible for overtime and/or emergency pay. However, eligible exempt employees required to work on campus on a day or days declared as a state of emergency at a campus, who would otherwise been able to use administrative leave, will be allowed to take informal time off on a date mutually determined by the employee and their manager. Exempt employees are to receive one half-hour of informal time off (an amount equivalent to what non-exempt employees receive) for every hour worked to up to forty hours per week. Managers are responsible for tracking these hours and ensuring the informal time off usage.

Informal Time Off Form for Exempt CSUEU Employees

Please use the Informal Time Off Form for Exempt CSUEU Employees (PDF) to track Informal Time Off earned by exempt CSUEU employees while the Emergency Pay provisions are in effect. This form is a recommended tool for managers to track informal time off earned and used by exempt CSUEU employees. Managers are encouraged to review the form with employee(s) regularly to ensure accuracy of tracking. No additional approvals or submission to HR/Payroll is required.

Department managers must pre-approve all on-campus work and must ensure that the HR Liaisons/Attendance Clerks are aware of the tracking requirements for on-campus work

Coronavirus Temporary Leave Program (CPAL) Option Expired 12/31/2020

Provides a one-time allotment of up to 256 hours of paid administrative leave from March 23, 2020 through December 31, 2020 to eligible employees unable to work on campus or temporarily telework due to specified COVID-19 related reasons. CPAL hours are pro-rated for employees working less than full-time.

Families First Coronavirus Response Act (FFCRA) - Option Expired 12/31/2020

Provides two weeks (up to 80 hours) of paid sick leave and up to 10 weeks of expanded family and medical leave to eligible employees unable to work on campus or temporarily telework due to specified COVID-19 related reasons. The Act is effective April 1, 2020 through December 31, 2020. The Chancellor's Office has determined that FFCRA paid sick leave and expanded family medical leave is to be paid at a CSU employee's full rate of pay. Details for these entitlements can be found here: Families First Coronavirus Response Act (FFCRA) Employee Rights(opens in new window).

How to Apply for CPAL and FFCRA - Informational only

Please select the appropriate Leave Request form. Submission of this form will start the request process with the HRSC Benefits office. It’s important that all required information is included on the form. Incomplete forms will be sent back to the requestor.

Faculty, ISA, TA, and GA’s: COVID-19 Leave Request for Chico State Unit 3 and Unit 11 Employees form.

Staff, Managers, and non-represented Student employees: COVID-19 Leave Request for Chico State Employees (except Units 3 and 11) form.

Questions may be directed to leaves-workcomp@csuchico.edu(opens in new window).

How to Track CPAL & FFCRA

Absence Management Self Service (AMSS) should be used. Specific instructions(opens in new window) to do these entries into AMSS are available. Specific instructions(opens in new window) for timekeepers and managers/leads to review and approve these entries are also available.

COVID-19 Leave Options - Information Sessions - Informational only

Information sessions were held in mid-August 2020. If you missed the session, you can review the presentation slides:

Faculty: Voluntary Reduction in Timebase for Full-time Faculty - Expired December 21, 2020

Full-time faculty members (tenure-line or 3-year full-time appointment holders) may request a temporary reduction of up to 6 WTU in their timebase for each semester in the 2020-2021 academic year. This timebase reduction is accompanied by a proportionate reduction in salary. The request deadline for this program is August 1, 2020 for the fall semester, and no later than 30 days prior to the beginning of the term for other terms during the 20/21 academic year. This MOU (PDF) describes the program in greater detail.

Requests for the voluntary timebase reduction should be made by email to the department chair and dean by December 21 for the Spring 2021 semester. Deans will forward their decision regarding approval or denial to AcademicPersonnel@csuchico.edu.