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Human Resources Service Center

Attendance and Supervision of Student Employees During COVID-19

The Temporary Telecommuting Program applies to student employees (both represented and unrepresented) and they may be allowed to work from home as long as they can deliver effective service. Please do your utmost to keep student employees working.

Resources, Attendance & Timesheet Tracking

  • Students can email the completed copy of their timesheets to their supervisor.
    • Student should complete Request for Temporary Paid Admin Leave (PDF) with their completed timesheet. 
    • Supervisor/Attendance Clerk should keep a running total of Paid Administrative Leave for each student employee and communicate when they have exhausted their leave hours.
  • Once approved, the supervisor can forward the timesheet to the Attendance Clerk.
  • The Attendance Clerk will enter the time into PeopleSoft timesheet with the appropriate corresponding Time Reporting Code (either “REG -Regular Hours Worked” or “CPAL –COVID PAL”). Additional detailed instructions(opens in new window) on time entry and approvals are available. 


Chico State has been authorized to offer Paid Administrative Leave for active employees starting April 6, 2020, through December 31, 2020. Please refer to the Paid Leave Programs.

The number of hours of paid administrative leave for eligible student employees shall be prorated according to the percent of the appointment.

Supervisors should determine the number of hours of Paid Administrative Leave each of their students will earn. To calculate the number of hours for student employees, take the average number of hours the employee works per week for the spring semester, divide that number by 40, and then multiply by 256. For example, an employee who works 10 hours a week (10/40 x 256) will have 64 hours of paid admin leave available. If a student works 5 hours per week in one department and 10 hours per week in another department, the student would receive (5+10)/40x256=96 hours of Paid Administrative Leave. Please note, since student employees cannot work more than 20 hours per week, no student should receive more than a total of 128 hours of Paid Administrative Leave.

If a student is working remotely, they qualify to use CPAL if they get sick or have to take care of a sick family member. They can report a combination of hours on their timesheet.

Supervising Student Employees Remotely

Supervisors of student employees are encouraged to:

  • Prepare daily task lists
  • Check in with students during their shifts
  • Have student send follow up email at end of shift