Human Resources Service Center

CHRS Position Papers

Position Paper Summary

CHRS Solution Design teams have identified actions campuses can or must take now to prepare for the Common Human Resources System (CHRS). These recommended actions have been documented, approved, and published as Position Papers. Position Paper actions vary in scope from a simple optional recommendation that may make current processing easier to a requirement that may constitute significant change and require a significant amount of time and resources to accomplish. Below is a summary of the Position Papers that have been published, the anticipated level of effort and the status or timeline of implementation for the Chico campus.

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  • Labor Cost Distribution

    LCD Standardize Pay Tape Period

    Recommended format of ‘yyyymm’ when entering all future CSU_PAY_TAPE_PER values.

    Effort Level: Low

    Status: Complete

  • Benefits Administration

    Coverage End date

    Provides a workaround for campus benefit staff who determine an effective date change is required.

    Effort Level: Low

    Status: Complete – Incorporated into daily processing

    Benefit Event Troubleshooting

    Provides information in a detailed “Benefit Event Troubleshooting Guide” to assist campuses on performing a regular review of benefit events.

    Effort Level: Extremely High

    Status: In Progress – Incorporated into daily processing, anticipate 2-years to complete cleanup

    Completion Date: February 2020

    Age 26 Dependent Auditing

    Instructions for building a query to audit for dependent covered by benefits who are about to reach the age of 26.

    Effort Level: NA

    Status: Chico already has a report and will continue to use our report until CHRS

    Workforce Job Summary

    Utilization of the Workforce Job Summary page may be helpful for Benefits evaluation of job data.

    Effort Level: Low

    Status: Complete – Incorporated into daily processing

    Search by National ID

    Utilization of the Search by National ID page may be helpful for Benefits when looking up employees or dependents by SSN.

    Effort Level: Low

    Status: Complete – Incorporated into daily processing

    Benefits Plan Change Report

    Create a Query to identify changed coverage between Medical plan type 10 and Medical Flex Cash plan type 1Z

    Effort Level: Low

    Status: NA

    Completion Date: Chico will continue to utilize our existing process until CHRS

    Directly Updating base Benefits

    Don't update Base Benefits. If there are issues, open a ticket and work with CMS rather than manually correcting through Base Benefits

    Effort Level: Medium

    Status: In Progress – Incorporated into daily processing. Will be less prevalent as more events are cleaned up.

    Completion Date: February 2020

    Voiding Disconnected Events

    In the event of a voided termination, benefits will be terminated and the employee not able to enroll unless the disconnected event is voided.

    Effort Level: Extremely High

    Status: In Progress – Incorporated into daily processing, anticipate 2-years to complete cleanup

    Completion Date: February 2020

    BenAdmin Maintenance — Start Date

    Clears unneeded data from cache to speed up system performance when processing BenAdmin events (Running Open Enrollment and voiding disconnected events are pre-requisites)

    Effort Level: Extremely High

    Status: Planning in Progress. Testing scheduled for Summer 2019

    Completion Date: January 2020

    Benefits - Open Enrollment

    Process an Open Enrollment Schedule in PeopleSoft

    Effort Level: Extremely High

    Status: Planning in Progress. Testing scheduled for Summer 2019

    Completion Date: February 2020

  • Time and Labor and Absence Management

    Employee Self Service

    Recommendation for standardized use of Employee Self-Service (ESS) for all employees (staff, faculty and student) on all campuses

    Effort Level: High

    Status: Currently using Employee Self Service – Project Plan development needed to expand use per the recommendations

    Completion Date: TBD

    Overtime Pre-Authorization

    Departmental approach of manager authorization of OT hours to adhere to bargaining unit requirements for pre-authorization

    Effort Level: NA

    Status: Chico has a paper process for overtime pre-authorization.

    Uniform Pay Date for Positive Paid and Hourly Student Employees

    Uniform pay day of the 15th of each month for all CSU positive pay and student employees. More information can be found on project page.

    Effort Level: Extremely High

    Status: Project Planning currently underway

    Completion Date: July 2019 Pay period

  • Workforce Administration

    POI - Future Hire

    Use of Business Unit for POI type 00100 - Future Hires

    Effort Level: Low

    Status: Transition of existing process will be planned for PageUp implementation. Preparation to begin in mid 2020.

    Completion Date: TBD

    Primary Job Indicator

    Automated Process for setting the Primary Job Indicator

    Effort Level: Low

    Status: Complete

    Completion Date: Chico already utilizes an automated process

    Duplicate Employee EmplID

    Standardized process for flagging duplicate employee EmplIDs so that duplicates are not converted into CHRS.

    Effort Level: Low

    Status: Complete

    Completion Date: Chico already utilizes the CSU process for deleting duplicates

    Organizational Hierarchy Tree

    Creation and ongoing maintenance of an Organizational Hierarchy Tree that will be used in CHRS Recruiting

    Effort Level: Extremely High with ongoing impact

    Status: Under Review

    Completion Date: TBD