Human Resources Service Center

Common Human Resources System (CHRS)

CHRS Project Summary

The Common Human Resources System (CHRS) project is a California State University project with the goal of transforming the Human Resources business processes and practices and consolidating individual campus database instances into a single, centrally managed system. In addition to providing standard business processes and standardized data across the CSU, the project includes expanded services for Academic Personnel and an HR Data Warehouse.

The CHRS project involves and is dependent upon several related projects that are all being coordinated by the Chancellor's Office. For more detail, see how we are Preparing for CHRS.

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  • Preparing for CHRS

    Moving forward towards CHRS, campus actions are being identified to prepare. Data clean-up is underway to allow for data conversion into CHRS. Other campus action is being identified and communicated through Position Papers. Module documentation that is guiding the design also provides information to understand what will be different in CHRS. There are several types of changes that are being analyzed, documented and communicated based on the following criteria:

    When is the change happening

    • Now
    • In the future

    Who is impacted

    • HR Only
    • Specific Campus User Group?
    • All Employees

    Size of Impact

    • Small: such as look and feel changes
    • Medium: such as a new or different process requiring documentation updates and some training
    • Large: such as automated workflow processes that require campus decisions and setup, or decentralized electronic hiring process, or the Uniform Payday for Hourly/Intermittent State Employees change that occurred in July 2019.

    Changes with a Large impact will have dedicated websites communicating the change. See the Uniform Payday for Hourly/Intermittent State Employees page as an example.

  • Timeline

    A number of activities are in progress concurrently to prepare for the Common Human Resources System (CHRS). CSU Employees with credentials to log into the csyou site can view the detailed timeline(opens in new window).

    Concurrent activities that involve or will involve our campus developers, functional leads and subject matter experts (SMEs) include:

    Solution Design

    • The second phase of solution design is nearing completion for all Wave 1 activities.
    • When completed it will mean that all system modifications identified as essential for Wave 1 Implementation have functional specification documents completed and approved.

    Standardization/Conversion

    Standardization is in progress and will be ongoing through CHRS implementation. It includes:

    • Ongoing auditing
    • Position Paper Implementation
    • Preparation for Conversion of Data

    CHRS Build (Application Development)

    • System Design is currently underway for all completed and approved functional specification documents that identify the gaps between delivered PeopleSoft functionality and CSU requirements for compliance and required processing.
    • Chico has designed one of the identified gaps that was roadmapped and would otherwise not be included in the Wave 1 Implementation.

    CHRS Recruiting Implementation

    Prior to implementing CHRS, campuses must implement CHRS Recruiting built in Page Up. Chico is currently preparing for the implementation which is scheduled for December 2021. More information can be found on the CHRS Recruiting: PageUp Software Project Page.

    CHRS Testing

    • Campuses will be involved in testing of CHRS following the completion of application development.
    • Centralized testing activities are currently underway for completed gap resolution development.

    CHRS Wave Implementation

    Campuses will implement CHRS in Waves. CSU Employees can view the CHRS Program Timeline(opens in new window). Quarterly updates are provided on the CHRS News Page(opens in new window). Wave 1 implementation is scheduled for go-live at the end of 2021. All campuses are scheduled to be live with CHRS be the middle of 2024.

  • Campus Participants

    Teams have been established with the task of designing a robust Systemwide HR Solution based on the CHRS Solution Design Guiding Principles.

    Project Team
    RolePersonTitle
    Executive SponsorAnn ShermanVice President, Business and Finance
    Managing SponsorsAnnabel GrimmActing Associate Vice President of Audits, Compliance and Continuous Improvement
    Sheryl WoodwardAssociate Vice President, Staff Human Resources
    Brian OppyAssociate Vice President, Academic Personnel
    Operational LeadRebecca CagleDirector of Payroll, HRIS & BITS

    Module Leads,
    Subject Matter Experts, Change Managers, and Communicators

    Yvonne MartiniBusiness Analyst, Strategic Initiates & Change Management
    Kristen CurtisStrategic Initiatives & Interim Recruitment Manager
    Doug WilsonBusiness Information Technology Services (BITS)
    Robin YantAssistant Director, Academic Personnel
    Josh JamesAssistant Director, University Budget
  • CHRS Solution Design

    Solution Design Guiding Principles are:

    • Derive CSU requirements generally from Policies & Labor Contracts
    • Utilize an interactive design process reviewing application functionality and CSU business process needs at the same time
    • Develop common business processes utilizing PS HCM application as delivered to the extent possible
    • Replace HCM Baseline modifications with PS 9.2 functionality to the extent possible
    • Develop modifications to the software only when necessary:
      • Irremovable Baseline modifications will be upgraded to version 9.2
      • If during the analysis, it becomes apparent that delivered 9.2 functionality cannot support a current CSU business process, the business process will be modified wherever possible
      • If the business process cannot be modified, a single, uniform modification to PS HCM will be developed to serve all CHRS users
      • Campus-specific modifications will be supported only when all other options have been exhausted
  • System Integration

    A mechanism is being implemented to ensure personal information between HR and Campus Solutions (CS) remains in sync after the applications are split when CHRS is delivered. A committee to address data governance has been formed to assist with the implementation of the tool and address ongoing support.

Additional Resources

All CSU Employees have access to csyou.calstate.edu(opens in new window) and can login with their campus credentials to view updates regarding the project. Look at the schedule located on the left navigation bar under Program Planning. Monthly updates are provided on the right navigation bar.

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