Common Human Resources System (CHRS)

Staff/MPPs

Faculty

Student Employees

Manager/Leads

Attendance Clerks

Academic AAS/ASC/ASA

CHRS Zoom Lab Office Hours

• Faculty
  Absence
  

  • Self-service and manager self-service pages have a different look and feel.
  • No Leave Taken will be entered and approved on its own pages.
  • Requesting and forecasting Vacation, Sick Leave, Personal Holidays and other absence types to have a better idea of what their balance will look like in the future.
  • Viewing your current and future Vacation, Sick Leave, Personal Holiday, and other absence types.
  • The monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner.

  Benefits

  • Employees will be able to complete the bulk of their benefit transactions online (including Open Enrollment) through employee self-service, including printing the dependent verification forms (APCR, DPCR, Dependent Re-verification Affidavit) online through Self-Service.

  Personal Data Changes
  

  • Enhanced employee self-service access in CHRS will allow employees to update/view their home and mailing address, emergency contact, phone numbers, disability status, ethnicity information, affirmed name, gender information, and Paycheck Designee.

  Temporary Academic Employment

  • Appointment notifications and course assignments will be available for review through CHRS Self-Service.
• Staff

  Absence

  • Employee Self-Service and Manager Self-Service pages have a different look and feel.
  • No Leave Taken will be entered and approved on its own pages outside of the Absence Management System.
  • Requesting and forecasting Vacation, Sick Leave, Personal Holidays and other absence types to have a better idea of what their balance will look like in the future.
  • The absence process will run twice daily, and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner.

  Benefits
  

  • Employees will be able to complete the bulk of their benefit transactions online (including Open Enrollment) through employee self-service, including printing the dependent verification forms (APCR, DPCR, Dependent Re-verification Affidavit) online through Self-Service.

  Personal Data Changes

  • Enhanced employee self-service access in CHRS will allow employees to update/view their home and mailing address, emergency contact, phone numbers, disability status, ethnicity information, affirmed name, gender information, and Paycheck Designee.

  Temporary Academic Employment

  • The new Temporary Academic Employment module is expected to help streamline the appointment/reappointment of temporary academic employees such as lecturers, TAs, GAs, and ISAs.
  • Built-in workflow and approvals will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments.

  Time and Labor

  • Timekeepers will use manager self-service functionality to review time.
  • Approvers will use manager self-service functionality to approve time.
  • Mobile devices can be used to enter time
  • Notifications are not sent when time is submitted or approved.
• Student Employees

  Personal Data Changes

  • Enhanced self-service access in CHRS will allow employees to update/view their home and mailing address, emergency contact, phone numbers, disability status, ethnicity information, affirmed name, gender information, and Paycheck Designee.
    • Note: Student employees may have to change their personal information (e.g. address, ethnicity, emergency contacts etc) in both PeopleSoft CS and CHRS as the two systems are not entirely synced.

  Time and Labor

  • Ability to enter and view your own hours worked using employee self service.
  • Mobile devices can be used to enter time.
    
• Administrative Users (including Managers/Leads, Academic AAS/ASC/ASA and Attendance Clerks)

  Absence

  • Ability to review, update and approve hours worked.
  • Viewing your employees' current and future Vacation, Sick Leave, Personal Holiday, and other balances.
  • The absence process will run twice daily, and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner.

  Temporary Academic Employment

  • Decentralized employees will be entering lecturer faculty and academic student employee appointments and will be utilizing the new Temporary Academic Employment workflow process within CHRS.
  • Chairs and MPPs will approve faculty and academic student employee transactions in CHRS instead of through AdobeSign.

  Time and Labor
  

  • Student employees managing their own hours worked using employee self-service, easing the burden on administrative staff.
  • Timekeepers will use manager self-service functionality to review time.
  • Approvers will use manager self-service functionality to approve time.

  Data Impacts
  

  • Chico State ID - All employees in CHRS will have a new 9-digit systemwide CHRS Employee ID (starts with a ‘1’) and new User ID (20 + Chico State ID) based on their current campus ID number in addition to their campus Chico State ID.
  • Position Management - All Position Numbers will be reassigned a new 8-digit number (starting with a ‘1’) at time of conversion. Crosswalks listings will be available.
• Internal Users: Human Resources and Faculty Affairs Staff

  Absence

  • Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future.
  • Comments for certain absence types are not required by the system as they are now; however, Chico State will still require comments for these types of absences (e.g. sick leave for family).
  • The absence process will run twice daily, and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner.

  Benefits

  • The look and feel between what one will experience in PeopleSoft and CHRS will have a different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service.
  • Benefits employees will experience changes to processing and have access to Administrative pages that will provide multiple pages (i.e. processing pages, reports, etc.) in one location.
  • The Chancellor's Office is taking more control over various processes including enrollment data to Delta Dental, the State Controller's Office (SCO) and CalPERS Systems.

  Data Impacts

  • Chico State ID - All employees in CHRS will have a new 9-digit systemwide CHRS Employee ID (starts with a ‘1’) and new User ID (20 + Chico State ID) based on their current campus ID number in addition to their campus Chico State ID.
  • Position Management - All Position Numbers will be reassigned a new 8-digit number (starts with a ‘1’) at time of conversion. Crosswalks listings will be available

  Recruiting

  • The full integration process (inbound and outbound) for CHRS Recruiting will be implemented which will change how Human Resources and Faculty Affairs staff finalize appointments.

  Temporary Academic Employment

  • Built-in workflow and approvals in the Temporary Academic Employment module will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments.

  Time and Labor

  • Timekeepers will use manager self-service functionality to review time.
  • Approvers will use manager self-service functionality to approve time.
  • Hourly employees will have the ability to enter hours worked via employee self-service
  • Overtime reporting entry via employee self-service, both the earn and the take, will be possible in the future.

  Reporting

  • A query tool will still exist in CHRS, but those that already exist in PeopleSoft (and are currently being used) will need to be recreated in CHRS. If you have access to create private queries now, HRIS will help ensure similar levels of access are provided.
  • No one on campus will have the ability to create or edit public queries but we can request that the Chancellor's Office create or edit them for us.

  Security

  • HR Security Roles are expanding from approximately 30 roles in the current 9.0 system to approximately 280 roles in CHRS.

  Workforce Administration

  • ‘Reports To’ Maintainers will complete ‘Reports To’ updates using the new Transactional Front End (TFE)
  • The current Attendance Certification process will become an internal HR/Payroll process.