Human Resources Service Center

Common Human Resources System (CHRS)

CHRS Project Summary

The Common Human Resources System (CHRS) project is a California State University project with the goal of transforming the Human Resources business processes and practices and consolidating individual campus database instances into a single, centrally managed system. In addition to providing standard business processes and standardized data across the CSU, the project includes expanded services for Academic Personnel and an HR Data Warehouse.

The CHRS project involves and is dependent upon several related projects that are all being coordinated by the Chancellor's Office.

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  • Campus Participants

    Teams have been established with the task of designing a robust Systemwide HR Solution based on the CHRS Solution Design Guiding Principles.

    Team members and roles from CSU, Chico include:

    Ann Sherman - Vice President for Business and Finance

    Ann Sherman - Vice President for Business and Finance
    RolesTeam
    Executive SponsorCHRS Project

    Sheryl Woodward - Associate Vice President, Staff Human Resources

    Sheryl Woodward - Associate Vice President, Staff Human Resources
    RolesTeam
    SponsorCHRS Project

    Jeni Kitchell - Associate Vice President of Budget and Operations

    Jeni Kitchell - Associate Vice President of Budget and Operations
    RolesTeam
    SponsorCHRS Project

    Rebecca Cagle - Director of Payroll, HRIS & BITS

    Rebecca Cagle - Director of Payroll, HRIS & BITS
    RolesTeam
    Operations LeadAbsence Management/Time and Labor
    Subject Matter ExpertAdminister Workforce
    Team LeadChange Management

    Beverly Gentry - Manager of Professional Development

    Beverly Gentry CHRS Roles and Team
    RolesTeam
    CommunicatorChange Management

    Gloria Godinez - Assistant Director of Labor Relations and Compliance

    Gloria Godinez - Assistant Director of Labor Relations and Compliance
    RolesTeam
    Subject Matter ExpertBenefits Extended Leave

    Yvonne Martini - Human Resources Information Systems (HRIS)

    Yvonne Martini Human Resources Information Systems (HRIS)
    RolesTeam
    LeadBenefits
    Subject Matter ExpertAdminister Workforce
    Team Change ManagerChange Management

    Doug Wilson - Business Information Technology Services (BITS)

    Doug Wilson Business Information Technology Services (BITS)
    RolesTeam
    Subject Matter ExpertApplication Security

    Robin Yant - Office of Academic Personnel

    Karen VonBargen Office of Academic Personnel
    RolesTeam
    Subject Matter ExpertAdminister Workforce
    Subject Matter ExpertFaculty/Temp Faculty
    Subject Matter ExpertRecruiting-Faculty

    Kristen Curtis - Employment Services

    Kristen Curtis Employment Services
    RolesTeam
    Subject Matter ExpertRecruiting - Staff/MPP

    Josh James – University Budget Office

    Josh James CHRS Roles and Team
    RolesTeam
    Subject Matter ExpertLabor Cost Distribution
  • CHRS Solution Design

    Solution Design Guiding Principles are:

    • Derive CSU requirements generally from Policies & Labor Contracts
    • Utilize an interactive design process reviewing application functionality and CSU business process needs at the same time
    • Develop common business processes utilizing PS HCM application as delivered to the extent possible
    • Replace HCM Baseline modifications with PS 9.2 functionality to the extent possible
    • Develop modifications to the software only when necessary:
      • Irremovable Baseline modifications will be upgraded to version 9.2
      • If during the analysis, it becomes apparent that delivered 9.2 functionality cannot support a current CSU business process, the business process will be modified wherever possible
      • If the business process cannot be modified, a single, uniform modification to PS HCM will be developed to serve all CHRS users
      • Campus-specific modifications will be supported only when all other options have been exhausted
  • Position Papers

    As each module progresses through solution design, position papers are being developed. These are recommendations for actions that can be done in the current PeopleSoft environment to prepare for CHRS. Position papers are posted for CSU use on the intranet link found below in Additional Resources. More information on position papers can be found at the CHRS Position Papers site.

  • Data Standardization

    A dependency and in-scope for CHRS is standardization of the application codes and employment information. Activities are underway to clean-up the current system data based on the HR requirements defined for personal and employment information. Additional information can be found on the CSU, Chico Standardization Project webpage.

  • System Integration

    A mechanism is being implemented to ensure personal information between HR and Campus Solutions (CS) remains in sync after the applications are split when CHRS is delivered. A committee to address data governance has been formed to assist with the implementation of the tool and address ongoing support.

  • Timeline

    A number of activities are in progress concurrently to prepare for the Common Human Resources System (CHRS). CSU Employees with credentials to log into the csyou site can view the detailed timeline(opens in new window).

    Concurrent activities that involve or will involve our campus developers, functional leads and subject matter experts (SMEs) include:

    Solution Design

    • The second phase of solution design is nearing completion for all Wave 1 activities.
    • When completed it will mean that all system modifications identified as essential for Wave 1 Implementation have functional specification documents completed and approved.

    Standardization/Conversion

    Standardization is in progress and will be ongoing through CHRS implementation. It includes:

    • Ongoing auditing
    • Position Paper Implementation
    • Preparation for Conversion of Data

    CHRS Build (Application Development)

    • System Design is currently underway for all completed and approved functional specification documents that identify the gaps between delivered PeopleSoft functionality and CSU requirements for compliance and required processing.
    • Chico is designing one of the identified gaps that was roadmapped and would otherwise not be included in the Wave 1 Implementation.

    Recruiting Implementation

    Several campuses have gone live with the CSU Recruiting Solution. All campuses will have implemented CSU Recruiting prior to CHRS Wave 1 Implementation.

    CHRS Testing

    • Campuses will be involved in testing of CHRS following the completion of application development.
    • Centralized testing activities are currently underway for completed gap resolution development.

    CHRS Wave 1 implementation

    An exact go-live has not yet been determined. It is projected that the first set of campuses would begin implementation some time in the second half of 2020.

Additional Resources

All CSU Employees have access to csyou.calstate.edu(opens in new window) and can login with their campus credentials to view updates regarding the project. Look at the schedule located on the left navigation bar under Program Planning. Monthly updates are provided on the right navigation bar.

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