Common Human Resources System (CHRS)

The Common Human Resources System (CHRS) project is a California State University project with the goal of transforming the Human Resources business processes and practices and consolidating individual campus database instances into a single, centrally managed system. In addition to providing standard business process and standardized data across the CSU, the project includes expanded services for Academic Personnel and an HR Data Warehouse.

Over the last several years campus has been working on preparing for CHRS through meetings with project experts who are guiding campuses on upcoming system changes and data clean up through Position Papers. Module documentation that is guiding the design also provides information to understand what will be different in CHRS compared to our current PeopleSoft system.

Contact Us

If you have questions, please contact the CHRS Project team at CHRS@csuchico.edu. One of the following staff members will assist you:

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• Why CHRS?
  • CHRS will streamline HR business processes and best practices
  • Enhanced reporting to support data driven decision-making
  • Users will experience improved HR applications
  • Current software (PeopleSoft 9.0) is unsustainable and unsupported
  • CHRS positions us to move to future technologies more easily
  • Streamlined practices and processes will result in efficiencies and cost savings
  • Standardization supports resources sharing between campuses

  

  CHRS includes the following modules and elements:

  

• When is CHRS Happening?

  Campuses and Timelines - Campuses are grouped into sets called "Waves" for implementation of CHRS.  Our university is in Wave 3 along with Sacramento State and CSU San Bernardino. Wave 1 campuses are CSU Fullerton and CSU Stanislaus. Wave 2 campuses are CSU Channel Islands and Cal Maritime.  Waves 1 and 2 are currently targeted to go live in November 2023.

  Chico State has been selected for Wave 3 of implementation for CHRS. Wave 3 targeted go live is November 2024.  Below is the current timeline:

  Timeline for Wave 3:

  

  Campus Implementation Cycle:

   

• Who is involved with CHRS?

  To view tools and resources used for the CHRS project please refer to the Chico CHRS Implementation Team Resources(opens in new window) file.

  Project Team

  Role	Person	Title
  Executive Sponsor	Sheryl Woodward	Associate Vice President, Staff Human Resources
  IT Sponsor	Monique Sendze	Vice President, Information Technology
  Managing Sponsors	Sheryl Woodward	Associate Vice President, Staff Human Resources
  	Mahalley Allen	Associate Vice President, Academic Personnel
  Project Manager	Rebecca Cagle	Director of Payroll and HRIS
  Academic Project Manager	Michael Gonsalves	College & Contract Analyst
  IT Lead	Darin Wilt	IT Project Manager
  Change Manager	Shannon Roskosky	Director of Project & Change Management
  Accessibility Lead	Jeremy Olguin	Director of Technology Equity and Inclusion
  Communications Lead	Jatinder Sandhu	Manager of Communications & Partnership Development
  Reporting Administrators / Data Coordinators	Doug Wilson	IT Consultant
  	Aldine Killian	Analyst/Programmer
  	Tricia Douthit	Senior Director
  Integration Testers	Rich Carrillo	CS - Assistant Registrar
  	Linda Nelson	CS - Admin Analyst Specialist
  	Jarrett Morgado	CFS - Analyst/Programmer
  	Mark Axtell	CS - Analyst/Programmer
  	Kate Kelley	CFS - Accountant
  	Rebecca Joyner	CFS - Budget Analyst
  	Anna Magaña	CFS - Assistant Director, University Budget
  IT Support	Scott Kodai	Director of Enterprise Applications
  	Chris Witthans	Information Security Officer
  	Casey Darr	IT Consultant
  Subject Matter Experts and Leads	Dana Shepherd	HRIS Analyst Lead
  	Jessica Anderson	HRIS Analyst Lead
  	Kristen Curtis	Director of Talent Management
  	Doug Wilson	Institutional Research and Strategic Analysis
  	Robin Yant	Assistant Director, Academic Personnel
  	Anna Magaña	Director University Budget
  	Alison Christensen	Payroll Director
  	Rebecca Joyner	Budget Analyst
  	Jody Strong	Director of Benefits, Employee Leaves & Worker's Compensation
  	Lori Adrian	Benefits Analyst

• How will this affect me?

  All Employees 

  • CHRS will bring a new look and feel to all PeopleSoft HR pages. These changes will be similar to current CS and CFS environments, including fluid pages, tiles, new navigation, and responsive design. 
  • Employees will have access to their information 24/7 and use a simple, intuitive system to update their home and mailing address, emergency contact, phone numbers, disability status, ethnicity information, preferred name, gender information, and Paycheck Designee in Employee Self Service. Employee Self-service pages will have a different look and feel.  
  • Maintaining your own personal data – No more forms!

  Staff and Faculty 

  • Full eBenefits (including Employee Self Service) pages will have a different look and feel. Employees will be able to complete the bulk of their benefit transactions, including printing the dependent verification forms (APCR, DPCR, Dependent Re-verification Affidavit), online through Self-Service
  • Requesting Vacation, Sick Leave, Personal Holidays.
  • Viewing and approving your current and future Vacation, Sick Leave, Personal Holiday, and other balances. 

  Faculty 

  • Simplified view of temporary appointment information through Self-Service. 

  Student Employees

  • Ability to enter and view YOUR own hours worked. 

  Administrative Users (Including: Managers, Leads, Timekeepers, and Attendance Clerks) 

  • Ability to review, update and approve hours worked.  
  • Viewing your employees’ current and future Vacation, Sick Leave, Personal Holiday, and other balances.
  • Business email addresses (@csuchico.edu) will be stored in a new location in CHRS, rather than on the employee's profile. This is to ensure that important notifications still go to the correct business email.  Business email will remain unchanged in other applications such as Account Center, Directory, Outlook, etc. 
  • All Position Numbers will be reassigned a new number at time of conversion. Crosswalks listings will be available.
  • All employees in CHRS will have a new systemwide CHRS Employee ID and new User ID (20 + Chico State ID) based on their current campus ID number in addition to their campus Chico State ID.

  As the project progresses more details will be provided regarding change impacts by employee type (i.e. Faculty, Deans & Chairs, Managers, Employees, and HR Staff)

• What is the difference between CHRS and CHRS Recruiting?
  • CHRS Recruiting is the first piece of the Common Human Resources System
  • Although CHRS Recruiting is built on a different platform (PageUp vs PeopleSoft), it is part of CHRS because it is common to all CSU campuses
  • CHRS Recruiting is one module, focused on attracting, hiring and onboarding new employees
  • The other workstreams in CHRS are focused on other HR tasks
  • CHRS Recruiting has already been implemented on our campus, and only effects those involved with recruiting or hiring
  • CHRS is a much larger implementation that will impact nearly all staff and faculty

                                                                          

• Where can I ask questions or find additional information?

  Additional Resources

  All CSU Employees have access to the Chancellor's Office CHRS website and can login with their campus credentials to view updates regarding the project. CHRS News(opens in new window) updates and newsletters are provided on the right navigation bar.

  Need More Information?

  Ask CHRS to email questions directly to the CHRS project team at the CO.

  You can subscribe to the CHRS News Listserv(opens in new window) for the latest news about the CHRS project.