Human Resources Service Center

Vacation Accruals and Maximums

Vacation Accruals

Employees earn vacation time depending on their classification and length of service.

Summary of Vacation Accrual Rates for Full-Time Staff in Units 1, 2, 4, 5, 6, 7, 8 and 9

Vacation Accrual Rates
Length of ServiceVacation Accrual Rate (hours)
0-3 Years: 1 To 36 Months6 2/3
3-6 Years: 37 To 72 Months10
6-10 Years: 73 To 120 Months11 1/3
10-15 Years: 121 To 180 Months12 2/3
15-20 Years: 181 To 240 Months14
20-25 Years: 241 To 300 Months15 1/3
Over 25 Years: 301 Months and up16

Summary of Vacation Accrual Rates for Executive (M98), Management (M80), Confidential (C99), Faculty in 10 and 12 month positions (Unit 3)*

Vacation Accrual Rates
Length of ServiceVacation Accrual Rate (hours)

*After one (1) full year of employment, a faculty unit employee shall take at least forty (40) hours of vacation each calendar year. Any part of the forty (40) hours not taken during the calendar year shall be forfeited as of January 1 of the subsequent year.

Part-Time Employees

Vacation is accrued at a Pro rata basis.

Maximum Vacation and CTO Credits

Summary of Maximum by Bargaining Unit

Summary of Maximum by Bargaining Unit
Employee ClassificationAnnual CTO Max (hours)FLSA Annual CTO Max (hours)Max Vacation: Less than 10 Years of Service (hours)Max Vacation: More than 10 Years of Service (hours)
Unit 1N/AN/A320440
Unit 2120240320440
Unit 3 (10 & 12 month only)N/AN/A320440
Unit 4120240320440
Unit 5120240320440
Unit 6240240272384
Unit 7120240320440
Unit 8200480320440
Unit 9120240320440
Unit 11N/AN/A8080

Maximum Vacation − Additional Information

  • Employees must work 11 workdays in the pay period to accrue vacation credits for that pay period. Vacation credits may not be used prior to their accrual, which occurs on the first day of the following pay period.
  • Vacation requests must be submitted in advance to an employee’s supervisor for approval. Based upon the operational needs of the department, vacations shall be scheduled and taken only as authorized by the appropriate administrator.
  • Upon separation from the California State University, employees are entitled to a lump sum payment of unused vacation time.
  • Eligible employees may accrue unused vacation credits up to the maximum allowed as of December 31. When computing the maximum allowable vacation limits, include December vacation accrual that is available the following January 1. Maximum vacation carryover is listed above.

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