Vacation Accruals and Maximums
Vacation Accruals
Employees earn vacation time depending on their classification and length of service.
Summary of Vacation Accrual Rates for Full-Time Staff in Units 1, 2, 4, 5, 6, 7, 8 and 9
| Length of Service | Vacation Accrual Rate (hours) |
|---|---|
| 0-3 Years: 1 To 36 Months | 6 2/3 |
| 3-6 Years: 37 To 72 Months | 10 |
| 6-10 Years: 73 To 120 Months | 11 1/3 |
| 10-15 Years: 121 To 180 Months | 12 2/3 |
| 15-20 Years: 181 To 240 Months | 14 |
| 20-25 Years: 241 To 300 Months | 15 1/3 |
| Over 25 Years: 301 Months and up | 16 |
Summary of Vacation Accrual Rates for Executive (M98), Management (M80), Confidential (C99), Faculty in 10 and 12 month positions (Unit 3)*
| Length of Service | Vacation Accrual Rate (hours) |
|---|---|
| N/A | 16 |
*After one (1) full year of employment, a faculty unit employee shall take at least forty (40) hours of vacation each calendar year. Any part of the forty (40) hours not taken during the calendar year shall be forfeited as of January 1 of the subsequent year.
Part-Time Employees
Vacation is accrued at a Pro rata basis.
Maximum Vacation and CTO Credits
Summary of Maximum by Bargaining Unit
| Employee Classification | Annual CTO Max (hours) | FLSA Annual CTO Max (hours) | Max Vacation: Less than 10 Years of Service (hours) | Max Vacation: More than 10 Years of Service (hours) |
|---|---|---|---|---|
| M98 | N/A | N/A | 480 | 480 |
| M80 | N/A | N/A | 384 | 440 |
| Unit 1 | N/A | N/A | 320 | 440 |
| Unit 2 | 120 | 240 | 320 | 440 |
| Unit 3 (10 & 12 month only) | N/A | N/A | 320 | 440 |
| Unit 4 | 120 | 240 | 320 | 440 |
| Unit 5 | 120 | 240 | 320 | 440 |
| Unit 6 | 240 | 240 | 320 | 440 |
| Unit 7 | 120 | 240 | 320 | 440 |
| Unit 8 | 200 | 480 | 320 | 440 |
| Unit 9 | 120 | 240 | 320 | 440 |
| Unit 11 | N/A | N/A | 80 | 80 |
| E99 | 120 | 240 | 272 | 384 |
| C99 | 120 | 240 | 384 | 440 |
Maximum Vacation − Additional Information
- Employees must work 11 workdays in the pay period to accrue vacation credits for that pay period. Vacation credits may not be used prior to their accrual, which occurs on the first day of the following pay period.
- Vacation requests must be submitted in advance to an employee’s supervisor for approval. Based upon the operational needs of the department, vacations shall be scheduled and taken only as authorized by the appropriate administrator.
- Upon separation from the California State University, employees are entitled to a lump sum payment of unused vacation time.
- Eligible employees may accrue unused vacation credits up to the maximum allowed as of December 31. When computing the maximum allowable vacation limits, include December vacation accrual that is available the following January 1. Maximum vacation carryover is listed above.