Human Resources Service Center

Application Deadline & Requirements

Fee Waiver Application Periods are separate from university admission application deadlines. If the student is going to be a new "matriculated" student (for the Career Development Option or the Dependent Option), it is important to apply for university admission during the application priority filing periods(opens in new window).

A Fee Waiver Application must be submitted each term. In addition, each fee waiver option has unique requirements that may require additional application submissions each term.

Fee Waiver Deadlines

Important: Please pre-pay estimated reduced fees before the fee payment deadline.

Fee Waiver Application Deadlines are the first Friday as noted below:

  • Winter* = Sept 1 - Nov 1
  • Spring = Sept 1 - Nov 1
  • Summer* = Mar 1 - May 1
  • Fall = Mar 1 - May 1

*Most or all courses during this term at CSU, Chico or other CSU campuses may not be state-funded and therefore not covered by the fee waiver program.


  • Submit a new fee waiver form for each enrollment term.
  • Ensure that all forms are filled in completely and have all the appropriate signatures.
    • Unfortunately, incomplete forms cannot be processed and will be returned to the employee.
  • Ensure that your supervisor signs the Use of the State Time Approval section even if you do not use State time to attend classes.
  • In order to continue in the Fee Waiver Program, you or your dependent needs to maintain good standing academically, which means a:
    • C average or better for undergraduate students
    • B average or better for graduate students
  • Grades are audited each semester. Unfortunately, if you allow your grades to fall below good academic standing, you will be dropped from the program.

One-Time CSU Application Fee Refund Process

Students are responsible for providing proof of payment for the CSU application fee before a refund can occur.

With the implementation of Cal State Apply(opens in new window), the payment of the CSU Application Fee no longer occurs at the campus level. Therefore, students (using the employee fee waiver) will be asked to login to their Cal State account and print/scan their payment history to show that the campus application fee was paid.

Beginning with Fall 2018, this “proof of payment” of the $55 fee must be provided to the Fee Waiver coordinator (or designee) at the student’s home campus. Each student’s campus will then determine the process for refund after the campus census date.

For CSU, Chico students, Undergraduate and Graduate Admissions will send notices directly to the student requesting this information. For our campus, receipts will be forwarded to contacts at Undergraduate or Graduate Admissions.

As proof of payment, a student can print a receipt of the $55 application fee using the following steps:

Receipts should be received within a month after census (approximately Mar 15 and Oct 15) for processing.