Financial Processes

Financial Services supports the fiscal management of campus resources and related department needs. Important links & processes for the administrative support role to be aware of include:

• Chartfield Codes
• Expenditure Correction Requests (Journal Entries)
• Fiscal Year-End Schedule
• University Billing

• Travel Processes

• Budget Training
• Position Management
• Student Fees
• University Funding Sources

• Procure To Pay Team
• CSUBUY-Online Ordering
• Reimbursements (PDF)
• Logoed Items and Apparel

• Parking Permits
• Student Accounts
• Student Clubs

For Information on any specific forms, guides and processes not listed above go to:

• Forms
• Policies & Procedures
• How do I... - Guides & Processing

Auxiliary organizations are separate legal entities from California State University, Chico. These organizations were established to support campus operations with certain functions more effectively accomplished by the use of an auxiliary organization. They have their own governing boards, financial structures and personnel operations. As such, auxiliary organization fund sources are not part of the state funding that the campus receives. When the term "state-funded" is used it is a general reference to California State University, Chico operations, whereas the term "auxiliary funded" refers to funding that resides with the auxiliary organizations below.

Associated Students (AS)

Associated Students(opens in new window) is a student-led nonprofit auxiliary of Chico State that enriches the life through programs and services created for students by students. Review the bottom section AS webpage for information on staff, org chart, strategic plan, and annual reports. 

Chico State Enterprises (CSE)

Chico State Enterprises (CSE) oversees funds that departments may need to monitor. Important financial links to know include:

• ONESolution - a financial management and reporting solution
• Proposal Development
• Business Services & Grant Proposal Development
  • Account & Project Maintenance
  • Deposits, Invoices & Cashiering
  • Procurement, Contract Services, & Accounts Payable

University Foundation (UF)

University Foundation is the steward of gifts and endowments for the entire campus. This may include funds that departments may help oversee like gifts to departments or major-specific scholarships. University Foundation is facilitated in a joint effort by University Advancement, who oversees fundraising activity, and Chico State Enterprises, who processes funds received and disbursed for UF related activity. Important links to know include:

• Advancement Services - for information and links on gift processing, documents & communications support.  
  • Documents - Includes gift authorization, procedure, scholarship awards, and payments and policies.
• Link to Donate to Chico State