Personnel Processes
Review open tab on Centralized Services for all employees. For specific processes on recruitment, hire, pay, separations, etc., select tab for each employee type: Faculty, Staff or Student Employee.
This section provides links to personnel services that encompass all employee types.
Hiring
- CHRS Recruiting - for Faculty & Staff
- Refer employees to New Employee Resources if they have questions on Employment paperwork, benefits, pay, etc.
- Department's New Hire Resources have information you many need for new employee onboarding.
Pay
- Cashiering - Payroll Distributions
- CSU Salary Schedule(opens in new window) for latest information on pay schedules.
- Direct Deposit Dates(opens in new window) (Salaried, State Employees)
- Contact your Payroll Technician on above or any other pay related questions you may receive.
- Vacation Accrual and Maximums for specific hours accrual rates.
- Review the Payroll Manual for more information on any other pay related processes.
- Additional Information for Departments is also available.
Benefits
Review Benefits webpage for information on Benefits available to state side employees or contact a Benefits Analyst in Campus Directory(opens in new window).
Workplace Injuries and Employee Leaves
- What to do if someone is injured on the job
- Employee Leaves of Absence provides information on Family & Medical Leaves, Leave without Pay.
Contact Employee Leaves & Workers Compensation(opens in new window) (ELWC) if you have questions.
Admin Support Meeting Groups
- HR Liaison - Periodic meetings provide opportunity for Admin Support to get updated information on Personnel and other campus related matters.
- AAS/SME - Meetings provide an opportunity for AAS Level Subject Matter Experts (SME) to discuss issues, current processes, future functionality and ongoing system upgrades.
You will be added to the appropriate group(s) once you have completed PeopleSoft Security training. Persons in these groups will be sent an invitation request when these meeting occur. Email HRSecurity@csuchico.edu if you need more information on being added these groups.
Other Personnel Related Resources
- Compliance Training
- Equal Opportunity & Dispute Resolution
- HR Forms, Policies & Procedures
- HR Separation Process
- Labor Relations - Includes links to Staff Unions, Performance Management, CBA's
- Reports to Maintainers Guides(opens in new window)
- Signatory Responsibilities and Form Information(opens in new window) (Annual Reauthorization)
Other Non-State Employee Contact Resources
Faculty Personnel Processes
Recruiting Process
- Review Faculty Recruitment webpage for Faculty Recruitment Procedures
- Procedures for Advertising of Temporary Faculty Recruitment Pools or Positions
- Faculty Recruitment through PageUp
Hiring Process
Academic Appointment forms are entered into PeopleSoft HR under CSU Contract Generation, printed and uploaded to Adobe Sign for signatures. The following links provide information for this process.
Creating, Changing, Printing & Canceling Academic Appointment Forms
- Unit 3 Contract Process Overview(opens in new window)
- Access and Training - PeopleSoft HR Security and Training
- Add a Person Future Hire(opens in new window)
- Business Process Guide on Creating a New Unit 3 or 11 Appointment(opens in new window)
- Business Process Guide on Updating a Contract F6x ACF(opens in new window)
- Printing (Generating) Academic Appointment Forms (AAF) F3x, F4x or Academic Change forms ACF F6x(opens in new window)
- Business Process Guide on Academic Change Contract F5x ACF(opens in new window)
- Canceling an Existing Contract(opens in new window)
Documentation to Upload Printed AAF to Adobe Sign
- General Adobe Sign Documentation(opens in new window) - Suggest first reviewing below
- Preparing Merged (Printed) AAF and ACF Documents for Uploading into Adobe Sign
- AAF ACF Gen Contract for E-Signature
- Adobe Sign Electronic Routing - links to documents and videos on Adobe Sign process
Pay Process
Separation Process
For planned separations review process on R03 R11 Planned Separations Report(opens in new window)
Other Resources on Faculty Personnel Processes
- Academic Personnel - Includes Orientation, Leave, FERP, Emeritus Process
- Additional Employment Guidelines and Policies - Reference 125% limit rule
- All Faculty Personnel Policies & Procedures (FPPP) Documents
- Assigned Weighted Teaching Units (AWTU) process (PDF)
- Faculty Retention, Tenure and Promotion Evaluations, and Advancement information is now paperless with Electronic RTP using Box.
- Academic Personnel Forms, Policies & Procedures
- Emeritus and Emeritus Status process
- Help with Adobe Sign(opens in new window)
- Labor Relations issues contact Office of Academic Personnel Labor Relations
- Unit 3 - Faculty, Teaching Associate (TA), Graduate Assistant (GA) Documentation & Quicksteps(opens in new window)
- Unit 11 - Instructional Student Assistant (ISA) Documentation and Quicksteps(opens in new window)
- Contact Office of Academic Personnel (OAPL) in Campus Directory(opens in new window) for any additional information you may need on Faculty Personnel Processes.
Staff and Management Personnel Processes
Recruitment Process
- Recruitment & Selection Guidelines
- Emergency/Short Term/Retired Annuitant Appointments
- Background Check Procedures
Pay Process
- Absence Management Self Service is used by Staff & MPP to report absences.
- Hourly/Intermittent Employee Information(opens in new window)
- Leaves and Absence Information(opens in new window)
- Pay Plan information on staff employees
- Work Schedule Information(opens in new window)
- Additional Information for Departments is also available.
Other Resources
Student Employee Processes
Recruitment and Hire Process
- Career Center & Student Employment - Hiring a Student Employee
- HR - Student Employee Hire Process Steps
- HR - Hiring an International Student
- HR - Onboarding for Student Hires
Pay Process
In order to process student employee pay you will first need training and access. Required Training for entering Student Payroll includes:
- PS-HR: Workforce Administration - Inquiry
- PS: Time and Labor Student Payroll
Review PeopleSoft HR Security and Training for information on access and training. For ISA, GA, TA student hires see Faculty hire process.
- Information on Student Payroll - forms, training, process guides, timesheet tool resources
Separation Process
Other Resources
- Handshake - login, student wage rates and CSU, Chico Student Employment Policies