Forms and Documents - Original

Recruitment

Recruitment Procedures

Tenure-track Recruitment Steps (PDF) updated 9/15/2021

Recruitment Manual (PDF) updated 10/3/2018

Background Check Information(opens in new window)

Faculty Recruitment Document Retention Procedure (PDF)

Previous Quicksteps for reference:

Recruitment Quicksteps (PDF) updated 9/17/2020

Recruitment Flowchart (PDF) updated 2/28/2020

Recruitment Forms & Sample Documents

Approval – Recruitment Outreach Form (Part-Time Faculty) (PDF)
Applicant Flow Log (Part-Time Faculty) (XLS)
Advertising Temporary Faculty Recruitment Pools
Document A-Sample Ad (DOC)
Document B-International Ad (DOC)
Document C-Direct Mail Efforts (DOC)
Document D-Directory (DOC)
Document E-Direct Mail Nomination (DOC)
Document F-Applicant Acknowledgement (DOC)Document Fa-Self ID Form (PDF) 

Document G-Applicant Elimination (DOC)
Document H-Confirmation of Interview Invitation (DOC)
Document I-Candidate Update (DOC)
Document J-Search Cancellation (DOC)

Form 1 - Recruitment Authorization Form(opens in new window)

Form 2 - Screening and Selection Criteria (DOC)

Form 3 - Vacancy Announcement(opens in new window)

Form 3b - Short Ad Template (DOC)

Form 4 - Applicant Flow Log (DOC)

Form 7 - Interview Authorization Form (opens in new window)

Form 8 - Employment Education Information Release (DOC)

Form 9 - Reference Check for Final Candidates (DOC)

Form 10 - Education Verification for Final Candidates(opens in new window)

Form 11 - Authorization to Extend Offer (opens in new window)

Form 12 - Tenure-Track Academic Year Offer Letter (Contact OAPL for template)
Form 13 - Tenure-Track Academic Year Offer Letter - ABD (Contact OAPL for template)
Form 14 - Dean's Search Summary (DOC)

Position Applications

Outside Employment

Substitutes

• Guidelines for Hiring Substitutes(opens in new window)
• Instructions for Substitute Appointment  (PDF)
• Substitute Appointment of a Short Duration (faculty) (PDF)
• Substitute Appointment of a Short Duration - Timesheet (PDF)
• Substitute Appointment of a Teaching Associate (PDF)
• Substitute Appointment of a Teaching Associate - Timesheet (PDF)
• As of October 2015, all substitutes are funded internally (dept/unit/college)

Faculty Leave Information

Cal State and CalPERS

• Cal State Labor and Employee Relations
  • CBA Article 28, Difference in Pay Leaves
  • CBA Article 27, Sabbatical Leaves
  • CBA Article 22, Leaves of Absence Without Pay
• CalPERS Service Credit Purchase Options (PDF)
  File from CalPERS website

Forms/Applications

• Application for Sabbatical or Difference-in-Pay Leave (PDF)
• Application for Sabbatical or Difference-in-Pay Leave Request for Additional or Outside Employment (PDF)
• Application for Leave of Absence Without Pay (PDF)
• Change in Leave Request Form (PDF)
• Promissory Note (PDF)
• Request for Information Following Faculty Leave Form (PDF) 
  (Right-click and choose Save file to desktop and open with Adobe Acrobat)

Sabbatical Timeline for 2021-2022

Friday, September 24, 2021 -- Leaves applications due to College Leaves Committee

Friday, October 15, 2021 -- College Leaves Committee recommendations to College Dean

Friday, October 29, 2021 -- College Dean recommendations to Provost (as President's designee)

Friday, November 12, 2021 -- Provost decisions to Candidates

Benefits and Workers' Compensation

• CSU, Chico Benefits
• CSU, Chico Workers’ Compensation