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Quick Links
Our Office
Kendall Hall, Room 104
530-898-5029
academicpersonnel@csuchico.edu
Regular Hours
8 a.m.–5 p.m.
Monday–Friday
Mailing Address
Office of Academic Personnel
400 W. First St.
Chico, CA 95929–0024
Forms, Policies & Procedures
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| Title | Description | Area/Topic |
|---|---|---|
| Academic Calendar (Web Page)(opens in new window) | APSS Academic Calendar | |
| Academic Personnel Retention Schedule (PDF) | Records/Information Retention and Disposition Schedule | Records Retention |
| Adobe Sign Electronic Routing (Web Page)(opens in new window) | Quicksteps, Instructional Videos, Templates, and Adobe Sign Video Resources | Adobe Sign |
| Accelerated Promotion Report (light green)(opens in new window) | Performance Reviews - Promotion | RTP Reports & Signature Pages (with colors) |
| Accelerated Promotion Signature page (light green)(opens in new window) | Performance Reviews - Promotion | RTP Reports & Signature Pages (with colors) |
| Accelerated Tenure Report (light pink)(opens in new window) | Performance Reviews - Tenure | RTP Reports & Signature Pages (with colors) |
| Accelerated Tenure Signature page (light pink)(opens in new window) | Performance Reviews - Tenure | RTP Reports & Signature Pages (with colors) |
| Adjunct Faculty Request Form (PDF) | Adjunct Faculty | |
| Advertising Temporary Faculty Recruitment Pools | Recruitment | Recruitment Forms and Sample Documents |
| Affirmation Statement (DOC) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| Applicant Flow Log (Part-Time Faculty) (XLS) | Recruitment | Recruitment Forms and Sample Documents |
| Application for Leave of Absence Without Pay (PDF) | Forms/Applications | Faculty Leave Information |
| Application for Sabbatical or Difference-in-Pay Leave (PDF) | Forms/Applications | Faculty Leave Information |
| Application for Sabbatical or Difference-in-Pay Leave Request for Additional or Outside Employment (PDF) | Forms/Applications | Faculty Leave Information |
| Approval – Recruitment Outreach Form (Part-Time Faculty) (PDF) | Recruitment | Recruitment Forms and Sample Documents |
| Background Check Information(opens in new window) | Recruitment | Recruitment Forms and Sample Documents |
Cal State Labor and Employee Relations
| Cal State and CalPERS | Faculty Leave Information |
| CalPERS Service Credit Purchase Options (PDF) File from CalPERS website | Cal State and CalPERS | Faculty Leave Information |
| Change in Leave Request Form (PDF) | Forms/Applications | Faculty Leave Information |
| Chico State Benefits | Benefits and Workers' Compensation | Faculty Leave Information |
| Chico State Workers’ Compensation | Benefits and Workers' Compensation | Faculty Leave Information |
| Chico State Open Positions(opens in new window) | Chico State Applicant Resources Job Opportunities and Tips and Links | HR Application Resources |
| CSU Records Retention Schedules(opens in new window) | The CSU's Records Retention and Disposition Policy | Records Retention |
| CSU Salary Schedule(opens in new window) | Office of the Chancellor, Systemwide Human Resources CSU Salary Schedule | Salary Schedule |
| Dean Approved AWTU Memo(opens in new window) | Faculty Request for Assigned Weighted Teaching Unit | |
| Dean's Recommendation for Department Chair Appointment(opens in new window) | Forms/Applications | Department Chair |
| Department Chair List 2021-2022 (PDF) | Current Department Chair List | Chair List |
| Department Constitution and Bylaws Template (PDF) | Faculty Professional Development | |
| Document A-Sample Ad (DOC) | Recruitment | Recruitment Forms and Sample Documents |
| Document B-International Ad (DOC) | Recruitment | Recruitment Forms and Sample Documents |
| Document C-Direct Mail Efforts (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Document D-Directory (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Document E-Direct Mail Nomination (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Document F-Applicant Acknowledgement (DOC)Document Fa-Self ID Form (PDF) | Recruitment | Recruitment Forms and Sample Document |
| Document G-Applicant Elimination (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Document H-Confirmation of Interview Invitation (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Document I-Candidate Update (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Document J-Search Cancellation (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Electronic RTP (Web Page)(opens in new window) | Electronic RTP | |
| Faculty AWTU Request Process (PDF) | Faculty Request for Assigned Weighted Teaching Unit | |
| Faculty Early Retirement Program Fact Sheet (PDF) | Faculty Early Retirement Program | |
| Faculty Engagement Process(opens in new window) | Policies & Procedures | Faculty Engagement |
| Faculty Engagement Resources(opens in new window) | Policies & Procedures | Faculty Engagement |
| Faculty Engagement Statement of Work form (PDF) | Policies & Procedures | Faculty Engagement |
| Faculty Recruitment Document Retention Procedure (PDF) | Recruitment | Recruitment Procedures |
| Faculty Application for Market Salary Increase (PDF) | Form used to apply for a request of market based salary increase. | Faculty Form |
| Faculty Request for Assigned Weighted Teaching Units (AWTU) (PDF) | Faculty Request for Assigned Weighted Teaching Unit faculty Request for Assigned Weighted Teaching Units | |
| Faculty/Staff Calendar 2021-2022 (PDF) | Current Year Faculty and Staff Calendar | Calendar |
| File Closure Form(opens in new window) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| Form 1 - Recruitment Authorization Form(opens in new window) | Recruitment | Recruitment Forms and Sample Document |
| Form 2 - Screening and Selection Criteria (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Form 3 - Vacancy Announcement(opens in new window) | Recruitment | Recruitment Forms and Sample Document |
| Form 3b - Short Ad Template (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Form 4 - Applicant Flow Log (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Form 7 - Interview Authorization Form (PDF) | Recruitment | Recruitment Forms and Sample Document |
| Form 8 - Employment Education Information Release (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Form 9 - Reference Check for Final Candidates (DOC) | Recruitment | Recruitment Forms and Sample Document |
| Form 10 - Education Verification for Final Candidates (PDF) | Recruitment | Recruitment Forms and Sample Document |
| Form 11 - Authorization to Extend Offer (PDF) | Recruitment | Recruitment Forms and Sample Document |
| Form 12 - Tenure-Track Academic Year Offer Letter (Contact OAPL for template) | Recruitment | Recruitment Forms and Sample Document |
| Form 13 - Tenure-Track Academic Year Offer Letter - ABD (Contact OAPL for template) | Recruitment | Recruitment Forms and Sample Document |
| Form 14 - Dean's Search Summary (DOC) | Recruitment | Recruitment Forms and Sample Document |
| GA/TA/ISA Description of Duties Form (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| Graduate Assistants (GA) (PDF) | Recruitment | Position Applications |
| Guidelines for Hiring Substitutes(opens in new window) | Substitutes | |
| HR Calendars/Payroll Information(opens in new window) | Human Resources Calendars, Deadlines, and Schedules | Human Resources |
| Instructional Student Assistants (ISA) (PDF) | Recruitment | Position Applications |
| Instructions for Substitute Appointment (PDF) | Substitutes | |
| Item Into Personnel File Memo (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| Late Add Form - Request for Addition of Evidence After File Closure (DOC) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| Late Add Form INSTRUCTIONS (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| Nepotism Information(opens in new window) (box folder) | Forms/Applications | Nepotism |
| Notice of Intent to FERP(opens in new window) | Faculty Early Retirement Program | Misc Forms and Documents |
| Outside Employment Disclosure Form (Appendix G (PDF)) | Recruitment | Outside Employment |
| PAF Signature Log (DOC) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| PE of Temporary Faculty (goldenrod)(opens in new window) | Periodic Evaluations | RTP Reports & Signature Pages (with colors) |
| PE of Temporary Faculty Signature page (goldenrod)(opens in new window) | Periodic Evaluations | RTP Reports & Signature Pages (with colors) |
| PE of Tenure Track Faculty Report (goldenrod)(opens in new window) | Periodic Evaluations | RTP Reports & Signature Pages (with colors) |
| PE of Tenure Track Faculty Signature page (goldenrod)(opens in new window) | Periodic Evaluations | RTP Reports & Signature Pages (with colors) |
| PE of Tenured Faculty (a.k.a 5 Year Review) (goldenrod)(opens in new window) | Periodic Evaluations | RTP Reports & Signature Pages (with colors) |
| PE of Tenured Faculty Signature page (a.k.a 5 Year Review) (goldenrod)(opens in new window) | Periodic Evaluations | RTP Reports & Signature Pages (with colors) |
| Pre-Employment Time Base Reduction Program Request Form (PDF) | FERP Time Base Reduction Form | |
| Promissory Note (PDF) | Forms/Applications | Faculty Leave Information |
| Promotion Report (medium green)(opens in new window) | Performance Reviews - Promotion | RTP Reports & Signature Pages (with colors) |
| Promotion Signature page (medium green)(opens in new window) | Performance Reviews - Promotion | RTP Reports & Signature Pages (with colors) |
| Quick Steps - Procedures and Forms Checklist (PDF) | Recruitment | Recruitment Forms and Sample Documents |
| Recommendation for Emeritus/Emerita Status (PDF) | Recommendation Instructions | Misc Forms and Documents |
| Records Retention/ Academic Personnel (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| Recruitment Flowchart updated 2/28/2020 (PDF) | Recruitment | Recruitment Procedures |
| Recruitment Manual (PDF) updated 10/3/18 | Recruitment | Recruitment Procedures |
| Recruitment Quicksteps (No attachment?) | Recruitment | Recruitment Procedures |
| Request for CSU, Chico Faculty Engagement Statement of Work form (PDF) | Forms/Applications | Faculty Engagement |
| Request for Information Following Faculty Leave Form (PDF) (Right-click and choose Save file to desktop and open with Adobe Acrobat to use this form) | Forms/Applications | Faculty Leave Information |
| Request for Use of Professional Development Funds Form (PDF) | Faculty Professional Development | |
| Request Form to Extend Probationary Period (PDF) | Revised Dates and COVID Agreements & Previous Agreements/Information | Misc Forms and Documents |
| Retention Report (light blue)(opens in new window) | Performance Reviews - Retention | RTP Reports & Signature Pages (with colors) |
| Retention Signature page (light blue)(opens in new window) | Performance Reviews - Retention | RTP Reports & Signature Pages (with colors) |
| Return of Personnel Materials / Dossier Multi-Purpose Memo (DOC) | Faculty Evaluation & Working Personnel Action File (WPAF) | Misc Forms and Documents |
| RTP Deadline Calendar 2021-2022 (PDF) | Current Academic Year RTP Deadline Calendar | Calendar |
| Sample Classroom Visitation Evaluation Form (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Samples for College/Department Use |
| Sample Classroom Visitation Summary Form (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Samples for College/Department Use |
| Sample Dossier (DOC) | Faculty Evaluation & Working Personnel Action File (WPAF) | Samples for College/Department Use |
| Sample E-mail /Letter to Probationary Faculty Undergoing Periodic Evaluation (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Samples for College/Department Use |
| Sample E-mail /Letter to Temporary Faculty Undergoing Periodic Evaluation (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Samples for College/Department Use |
| Sample E-mail /Letter to Tenured Faculty Undergoing Periodic Evaluation (DOC) | Faculty Evaluation & Working Personnel Action File (WPAF) | Samples for College/Department Use |
| Sample Minutes of Candidate /Committee Interview (PDF) | Faculty Evaluation & Working Personnel Action File (WPAF) | Samples for College/Department Use |
| Sick Leave Carry Over (PDF) | FERP Carry-Over of Sick Leave Hours | Sick Leave Carry Over Form |
| Special Consultant Resources(opens in new window) | Special Consultant Documentation | |
| Substitute Appointment of a Short Duration - Timesheet (PDF) | Use this form to document the number of hours short-term substitutes work. | Substitutes |
| Substitute Appointment of a Short Duration (faculty) (PDF) | Use this agreement/form to pay short-term substitute faculty for a duration of 20 calendar days. | Substitutes |
| Substitute Appointment of a Teaching Associate (PDF) | Substitutes | |
Substitute Appointment of a Teaching Associate - Timesheet (PDF) * As of October 2015, all substitutes are funded internally (dept/unit/college) | Substitutes | |
| Teaching Associates (TA) (PDF) | Recruitment | Position Applications |
| Temporary Lecturer Application for Employment (PDF) For all Academic Employment: Faculty, Coach, Librarian, Counselor | Recruitment | Position Applications |
| Tenure Report (buff)(opens in new window) | Performance Reviews - Tenure | RTP Reports & Signature Pages (with colors) |
| Tenure Signature page (buff)(opens in new window) | Performance Reviews - Tenure | RTP Reports & Signature Pages (with colors) |
| Unit 3 Salaries-AT A GLANCE 2021-2022 (PDF) | ||
| Volunteer Forms and Resources(opens in new window) | Forms/Applications | Faculty Volunteers |