Office of Academic Personnel

Forms, Policies & Procedures

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Resources for Faculty

TitleDescriptionArea/Topic
Academic Calendar (Web Page)(opens in new window)

APSS Academic Calendar

Academic Personnel Retention Schedule (PDF)Records/Information Retention and Disposition Schedule

Records Retention

Adobe Sign Electronic Routing (Web Page)(opens in new window)Quicksteps, Instructional Videos, Templates, and Adobe Sign Video Resources

Adobe Sign 

Accelerated Promotion Report (light green)(opens in new window)Performance Reviews - Promotion

RTP Reports & Signature Pages (with colors)

Accelerated Promotion Signature page (light green)(opens in new window)Performance Reviews - Promotion

RTP Reports & Signature Pages (with colors)

Accelerated Tenure Report (light pink)(opens in new window)Performance Reviews - Tenure

RTP Reports & Signature Pages (with colors)

Accelerated Tenure Signature page (light pink)(opens in new window)Performance Reviews - Tenure

RTP Reports & Signature Pages (with colors)

Adjunct Faculty Request Form (PDF)

Adjunct Faculty

Advertising Temporary Faculty Recruitment PoolsRecruitment Recruitment Forms and Sample Documents
Affirmation Statement (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents 
Applicant Flow Log (Part-Time Faculty) (XLS)Recruitment Recruitment Forms and Sample Documents
Application for Leave of Absence Without Pay (PDF)Forms/ApplicationsFaculty Leave Information 
Application for Sabbatical or Difference-in-Pay Leave (PDF)Forms/Applications Faculty Leave Information 
Application for Sabbatical or Difference-in-Pay Leave Request for Additional or Outside Employment (PDF)Forms/Applications

Faculty Leave Information 

Approval – Recruitment Outreach Form (Part-Time Faculty) (PDF)Recruitment Recruitment Forms and Sample Documents
Background Check Information(opens in new window)Recruitment Recruitment Forms and Sample Documents
Cal State Labor and Employee Relations
  • CBA Article 28, Difference in Pay Leaves
  • CBA Article 27, Sabbatical Leaves
  • CBA Article 22, Leaves of Absence Without Pay
Cal State and CalPERSFaculty Leave Information 
CalPERS Service Credit Purchase Options (PDF)
File from CalPERS website
Cal State and CalPERSFaculty Leave Information 
Change in Leave Request Form (PDF)Forms/ApplicationsFaculty Leave Information
Chico State BenefitsBenefits and Workers' CompensationFaculty Leave Information
Chico State Workers’ CompensationBenefits and Workers' CompensationFaculty Leave Information
Chico State Open Positions(opens in new window)Chico State Applicant Resources Job Opportunities and Tips and LinksHR Application Resources
CSU Records Retention Schedules(opens in new window)The CSU's Records Retention and Disposition PolicyRecords Retention
CSU Salary Schedule(opens in new window)Office of the Chancellor, Systemwide Human Resources CSU Salary ScheduleSalary Schedule
Dean Approved AWTU Memo(opens in new window)Faculty Request for Assigned Weighted Teaching Unit
Dean's Recommendation for Department Chair Appointment(opens in new window)Forms/ApplicationsDepartment Chair
Department Chair List 2021-2022 (PDF)Current Department Chair ListChair List
Department Constitution and Bylaws Template (PDF)Faculty Professional Development
Document A-Sample Ad (DOC)Recruitment Recruitment Forms and Sample Documents
Document B-International Ad (DOC)Recruitment Recruitment Forms and Sample Documents
Document C-Direct Mail Efforts (DOC)Recruitment Recruitment Forms and Sample Document
Document D-Directory (DOC)Recruitment Recruitment Forms and Sample Document
Document E-Direct Mail Nomination (DOC)RecruitmentRecruitment Forms and Sample Document
Document F-Applicant Acknowledgement (DOC)Document Fa-Self ID Form (PDF) RecruitmentRecruitment Forms and Sample Document
Document G-Applicant Elimination (DOC)RecruitmentRecruitment Forms and Sample Document
Document H-Confirmation of Interview Invitation (DOC)RecruitmentRecruitment Forms and Sample Document
Document I-Candidate Update (DOC)Recruitment Recruitment Forms and Sample Document
Document J-Search Cancellation (DOC)Recruitment Recruitment Forms and Sample Document
Electronic RTP (Web Page)(opens in new window)Electronic RTP
Faculty AWTU Request Process (PDF)Faculty Request for Assigned Weighted Teaching Unit
Faculty Early Retirement Program Fact Sheet (PDF)Faculty Early Retirement Program
Faculty Engagement Process(opens in new window)Policies & ProceduresFaculty Engagement
Faculty Engagement Resources(opens in new window)Policies & ProceduresFaculty Engagement
Faculty Engagement Statement of Work form (PDF)Policies & ProceduresFaculty Engagement
Faculty Recruitment Document Retention Procedure (PDF)Recruitment Recruitment Procedures
Faculty Application for Market Salary Increase (PDF)Form used to apply for a request of market based salary increase.Faculty Form
Faculty Request for Assigned Weighted Teaching Units (AWTU) (PDF)Faculty Request for Assigned Weighted Teaching Unit faculty Request for Assigned Weighted Teaching Units
Faculty/Staff Calendar 2021-2022 (PDF)Current Year Faculty and Staff CalendarCalendar
File Closure Form(opens in new window)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Form 1 - Recruitment Authorization Form(opens in new window)Recruitment Recruitment Forms and Sample Document
Form 2 - Screening and Selection Criteria (DOC)Recruitment Recruitment Forms and Sample Document
Form 3 - Vacancy Announcement(opens in new window)Recruitment Recruitment Forms and Sample Document
Form 3b - Short Ad Template (DOC)Recruitment Recruitment Forms and Sample Document
Form 4 - Applicant Flow Log (DOC)Recruitment Recruitment Forms and Sample Document
Form 7 - Interview Authorization Form (PDF)RecruitmentRecruitment Forms and Sample Document
Form 8 - Employment Education Information Release (DOC)RecruitmentRecruitment Forms and Sample Document
Form 9 - Reference Check for Final Candidates (DOC)RecruitmentRecruitment Forms and Sample Document
Form 10 - Education Verification for Final Candidates (PDF)RecruitmentRecruitment Forms and Sample Document
Form 11 - Authorization to Extend Offer (PDF)RecruitmentRecruitment Forms and Sample Document
Form 12 - Tenure-Track Academic Year Offer Letter  (Contact OAPL for template)RecruitmentRecruitment Forms and Sample Document
Form 13 - Tenure-Track Academic Year Offer Letter - ABD  (Contact OAPL for template)RecruitmentRecruitment Forms and Sample Document
Form 14 - Dean's Search Summary (DOC)RecruitmentRecruitment Forms and Sample Document
GA/TA/ISA Description of Duties Form  (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Graduate Assistants (GA) (PDF)RecruitmentPosition Applications 
Guidelines for Hiring Substitutes(opens in new window)Substitutes
HR Calendars/Payroll Information(opens in new window)Human Resources Calendars, Deadlines, and SchedulesHuman Resources
Instructional Student Assistants (ISA) (PDF)RecruitmentPosition Applications 
Instructions for Substitute Appointment  (PDF)Substitutes
Item Into Personnel File Memo (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Late Add Form - Request for Addition of Evidence After File Closure (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Late Add Form INSTRUCTIONS (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Nepotism Information(opens in new window) (box folder)Forms/ApplicationsNepotism
Notice of Intent to FERP(opens in new window)Faculty Early Retirement ProgramMisc Forms and Documents
Outside Employment Disclosure Form (Appendix G (PDF))Recruitment Outside Employment
PAF Signature Log (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
PE of Temporary Faculty (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Temporary Faculty Signature page (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Tenure Track Faculty Report (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Tenure Track Faculty Signature page (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Tenured Faculty (a.k.a 5 Year Review) (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Tenured Faculty Signature page (a.k.a 5 Year Review) (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
Pre-Employment Time Base Reduction Program Request Form (PDF)FERP Time Base Reduction Form
Promissory Note (PDF)Forms/ApplicationsFaculty Leave Information
Promotion Report (medium green)(opens in new window)Performance Reviews - PromotionRTP Reports & Signature Pages (with colors)
Promotion Signature page (medium green)(opens in new window)Performance Reviews - PromotionRTP Reports & Signature Pages (with colors)
Quick Steps - Procedures and Forms Checklist  (PDF)Recruitment Recruitment Forms and Sample Documents
Recommendation for Emeritus/Emerita Status (PDF)Recommendation InstructionsMisc Forms and Documents
Records Retention/ Academic Personnel (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Recruitment Flowchart  updated 2/28/2020 (PDF)Recruitment Recruitment Procedures
Recruitment Manual (PDF)  updated 10/3/18Recruitment Recruitment Procedures
Recruitment Quicksteps (No attachment?)Recruitment Recruitment Procedures
Request for CSU, Chico Faculty Engagement Statement of Work form (PDF)Forms/ApplicationsFaculty Engagement
Request for Information Following Faculty Leave Form (PDF) 
(Right-click and choose Save file to desktop and open with Adobe Acrobat to use this form)
Forms/ApplicationsFaculty Leave Information
Request for Use of Professional Development Funds Form (PDF)Faculty Professional Development
Request Form to Extend Probationary Period (PDF)Revised Dates and COVID Agreements & Previous Agreements/InformationMisc Forms and Documents
Retention Report (light blue)(opens in new window)Performance Reviews - RetentionRTP Reports & Signature Pages (with colors)
Retention Signature page (light blue)(opens in new window)Performance Reviews - RetentionRTP Reports & Signature Pages (with colors)
Return of Personnel Materials / Dossier Multi-Purpose Memo (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
RTP Deadline Calendar 2021-2022 (PDF)Current Academic Year RTP Deadline CalendarCalendar
Sample Classroom Visitation Evaluation Form (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample Classroom Visitation Summary Form (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample Dossier (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample E-mail /Letter to Probationary Faculty Undergoing Periodic Evaluation (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample E-mail /Letter to Temporary Faculty Undergoing Periodic Evaluation (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample E-mail /Letter to Tenured Faculty Undergoing Periodic Evaluation (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample Minutes of Candidate /Committee Interview (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sick Leave Carry Over (PDF)FERP Carry-Over of Sick Leave HoursSick Leave Carry Over Form
Special Consultant Resources(opens in new window)Special Consultant Documentation
Substitute Appointment of a Short Duration - Timesheet (PDF)Use this form to document the number of hours short-term substitutes work.Substitutes
Substitute Appointment of a Short Duration (faculty) (PDF)Use this agreement/form to pay short-term substitute faculty for a duration of 20 calendar days.Substitutes
Substitute Appointment of a Teaching Associate (PDF)Substitutes

Substitute Appointment of a Teaching Associate - Timesheet (PDF)

* As of October 2015, all substitutes are funded internally (dept/unit/college)

Substitutes
Teaching Associates (TA) (PDF)Recruitment Position Applications 
Temporary Lecturer Application for Employment (PDF)
For all Academic Employment: Faculty, Coach, Librarian, Counselor
RecruitmentPosition Applications 
Tenure Report (buff)(opens in new window)Performance Reviews - TenureRTP Reports & Signature Pages (with colors)
Tenure Signature page (buff)(opens in new window)Performance Reviews - TenureRTP Reports & Signature Pages (with colors)
Unit 3 Salaries-AT A GLANCE 2021-2022 (PDF)
Volunteer Forms and Resources(opens in new window)Forms/ApplicationsFaculty Volunteers