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Office of Academic Personnel

Forms and Documents

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OAPL Documents

TitleDescriptionFaculty Area/Topic
Affirmation Statement (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)

Misc Forms and Documents 

Biennial Review Form (Temporary Faculty)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
File Closure FormFaculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
GA/TA/ISA Description of Duties Form (opens in new window)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Item Into Personnel File Memo (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Late Add Form - Request for Addition of Evidence After File Closure (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Late Add Form INSTRUCTIONS (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
PAF Signature Log (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Records Retention/ Academic Personnel (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Return of Personnel Materials / Dossier Multi-Purpose Memo (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Misc Forms and Documents
Sample Dossier (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample E-mail /Letter to Tenured Faculty Undergoing Periodic Evaluation (DOC)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample Classroom Visitation Evaluation Form (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample Classroom Visitation Summary Form (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample Minutes of Candidate /Committee Interview (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample E-mail /Letter to Temporary Faculty Undergoing Periodic Evaluation (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Sample E-mail /Letter to Probationary Faculty Undergoing Periodic Evaluation (PDF)Faculty Evaluation & Working Personnel Action File (WPAF)Samples for College/Department Use
Retention Report (light blue)(opens in new window)Performance Reviews - RetentionRTP Reports & Signature Pages (with colors)
Retention Signature page (light blue) (DOC)Performance Reviews - RetentionRTP Reports & Signature Pages (with colors)
Tenure Report (buff)(opens in new window)Performance Reviews - TenureRTP Reports & Signature Pages (with colors)
Tenure Signature page (buff) (DOC)Performance Reviews - TenureRTP Reports & Signature Pages (with colors)
Accelerated Tenure Report (light pink)(opens in new window)Performance Reviews - TenureRTP Reports & Signature Pages (with colors)
Accelerated Tenure Signature page (light pink) (DOC)Performance Reviews - TenureRTP Reports & Signature Pages (with colors)
Promotion Report (medium green)(opens in new window)Performance Reviews - PromotionRTP Reports & Signature Pages (with colors)
Promotion Signature page (medium green) (DOC)Performance Reviews - PromotionRTP Reports & Signature Pages (with colors)
Accelerated Promotion Report (light green)(opens in new window)Performance Reviews - PromotionRTP Reports & Signature Pages (with colors)
Accelerated Promotion Signature page (light green) (DOC)Performance Reviews - PromotionRTP Reports & Signature Pages (with colors)
PE of Tenure Track Faculty Report (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Tenure Track Faculty Signature page (goldenrod) (DOC)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Tenured Faculty (a.k.a 5 Year Review) (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Tenured Faculty Signature page (a.k.a 5 Year Review) (goldenrod) (DOC)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Temporary Faculty (goldenrod)(opens in new window)Periodic Evaluations RTP Reports & Signature Pages (with colors)
PE of Temporary Faculty Signature page (goldenrod) (DOC)Periodic Evaluations RTP Reports & Signature Pages (with colors)
Adjunct Faculty Request Form (PDF)Adjunct Faculty
Request for Use of Professional Development Funds Form (PDF)Faculty Professional Development
Department Constitution and Bylaws Template (PDF)Faculty Professional Development
Faculty Request for Assigned Weighted Teaching Units (AWTU) (PDF)Faculty Request for Assigned Weighted Teaching Unit saculty Request for Assigned Weighted Teaching Units
Faculty AWTU Request Process (PDF)Faculty Request for Assigned Weighted Teaching Unit
Dean Approved AWTU Memo(opens in new window)Faculty Request for Assigned Weighted Teaching Unit
Recruitment Manual (PDF)  updated 10/3/18Recruitment Recruitment Procedures
Recruitment Quicksteps (No attachment?)Recruitment Recruitment Procedures
Recruitment Flowchart  updated 2/28/2020 (PDF)Recruitment Recruitment Procedures
Background Check Information (PDF)Recruitment Recruitment Procedures
Faculty Recruitment Document Retention Procedure (PDF)Recruitment Recruitment Procedures
Approval – Recruitment Outreach Form (Part-Time Faculty) (PDF)Recruitment Recruitment Forms and Sample Documents
Applicant Flow Log (Part-Time Faculty) (XLS)Recruitment Recruitment Forms and Sample Documents
Advertising Temporary Faculty Recruitment PoolsRecruitment Recruitment Forms and Sample Documents
Document A-Sample Ad (DOC)Recruitment Recruitment Forms and Sample Documents
Document B-International Ad (DOC)Recruitment Recruitment Forms and Sample Documents
Document C-Direct Mail Efforts (DOC)Recruitment Recruitment Forms and Sample Documents
Document D-Directory (DOC)Recruitment Recruitment Forms and Sample Documents
Document E-Direct Mail Nomination (DOC)Recruitment Recruitment Forms and Sample Documents
Document F-Applicant Acknowledgement (DOC)Document Fa-Self ID Form (PDF) Recruitment Recruitment Forms and Sample Documents
Document G-Applicant Elimination (DOC)Recruitment Recruitment Forms and Sample Documents
Document H-Confirmation of Interview Invitation (DOC)Recruitment Recruitment Forms and Sample Documents
Document I-Candidate Update (DOC)Recruitment Recruitment Forms and Sample Documents
Document J-Search Cancellation (DOC)Recruitment Recruitment Forms and Sample Documents
Form 1 - Recruitment Authorization Form (PDF)Recruitment Recruitment Forms and Sample Documents
Form 2 - Screening and Selection Criteria (DOC)
Recruitment Recruitment Forms and Sample Documents
Form 3 - Vacancy Announcement(opens in new window)
Recruitment Recruitment Forms and Sample Documents
Form 3b - Short Ad Template (DOC)Recruitment Recruitment Forms and Sample Documents
Form 4 - Applicant Flow Log (DOC)Recruitment Recruitment Forms and Sample Documents
Form 7 - Interview Authorization Form (PDF)Recruitment Recruitment Forms and Sample Documents
Form 8 - Employment Education Information Release (DOC)Recruitment Recruitment Forms and Sample Documents
Form 9 - Reference Check for Final Candidates (DOC)Recruitment Recruitment Forms and Sample Documents
Form 10 - Education Verification for Final Candidates (PDF)
Recruitment Recruitment Forms and Sample Documents
Form 11 - Authorization to Extend Offer (PDF)Recruitment Recruitment Forms and Sample Documents
Form 12 - Tenure-Track Academic Year Offer Letter  (Contact OAPL for template)Recruitment Recruitment Forms and Sample Documents
Form 13 - Tenure-Track Academic Year Offer Letter - ABD  (Contact OAPL for template)Recruitment Recruitment Forms and Sample Documents
Form 14 - Dean's Search Summary (DOC)Recruitment Recruitment Forms and Sample Documents
Temporary Lecturer Application for Employment (PDF)
For all Academic Employment: Faculty, Coach, Librarian, Counselor
Recruitment Position Applications 
Graduate Assistants (GA) (PDF)Recruitment Position Applications 
Teaching Associates (TA) (PDF)Recruitment Position Applications 
Instructional Student Assistants (ISA) (PDF)Recruitment Position Applications 
Outside Employment Disclosure Form (Appendix G (PDF))Recruitment Outisde Employment
Guidelines for Hiring Substitutes (PDF)Substitutes
Instructions for Substitute Appointment  (PDF)Substitutes
Substitute Appointment of a Short Duration (faculty) (PDF)Substitutes
Substitute Appointment of a Short Duration - Timesheet (PDF)Substitutes
Substitute Appointment of a Teaching Associate (PDF)Substitutes

Substitute Appointment of a Teaching Associate - Timesheet (PDF)

* As of October 2015, all substitutes are funded internally (dept/unit/college)

Substitutes

Cal State Labor and Employee Relations

  • CBA Article 28, Difference in Pay Leaves
  • CBA Article 27, Sabbatical Leaves
  • CBA Article 22, Leaves of Absence Without Pay
Cal State and CalPERSFaculty Leave Information 
CalPERS Service Credit Purchase Options (PDF)
File from CalPERS website
Cal State and CalPERSFaculty Leave Information 
Application for Sabbatical or Difference-in-Pay Leave (PDF)Forms/Applications Faculty Leave Information 
Application for Sabbatical or Difference-in-Pay Leave Request for Additional or Outside Employment (PDF)Forms/ApplicationsFaculty Leave Information 
Application for Leave of Absence Without Pay (PDF)Forms/ApplicationsFaculty Leave Information 
Change in Leave Request Form (PDF)Forms/ApplicationsFaculty Leave Information 
Promissory Note (PDF)Forms/ApplicationsFaculty Leave Information 
Request for Information Following Faculty Leave Form (PDF) 
(Save file to desktop and open with Adobe Acrobat)
Forms/ApplicationsFaculty Leave Information 
CSU, Chico BenefitsBenefits and Workers' CompensationFaculty Leave Information 
CSU, Chico Workers’ CompensationBenefits and Workers' CompensationFaculty Leave Information 
Quick Steps - Procedures and Forms Checklist  (PDF)Recruitment Recruitment Forms and Sample Documents