Forms and Documents

Recruitment

Recruitment Procedures

• Recruitment Manual (PDF) updated 10/3/18
• Recruitment Quicksteps (PDF)
• Recruitment Flowchart (PDF) updated 9/26/18
• Background Check Information (PDF)
• Faculty Recruitment Retention Procedure (PDF)

Recruitment Forms & Sample Documents

• Approval – Recruitment Outreach Form (Part Time Faculty) (PDF)
• Applicant Flow Log (Part Time Faculty) (XLS)
• Advertising Temporary Faculty Recruitment Pools
• Document A-Sample Ad (DOC)
• Document B-International Ad (DOC)
• Document C-Direct Mail Efforts (DOC)
• Document D-Directory (DOC)
• Document E-Direct Mail Nomination (DOC)
• Document F-Applicant Acknowledgement (DOC)
  • Document Fa-Self ID Form (PDF) 
• Document G-Applicant Elimination (DOC)
• Document H-Confirmation of Interview Invitation (DOC)
• Document I-Candidate Update (DOC)
• Document J-Search Cancellation (DOC)
• Form 1 - Recruitment Authorization Form (DOC)
  
• Form 2 - Screening and Selection Criteria (DOC)
  
• Form 3 - Vacancy Announcement (PDF)
  
• Form 3b - Short Ad Template (DOC)
  
• Form 4 - Applicant Flow Log (DOC)
  
• Form 7 - Interview Authorization Form (DOC)
  
• Form 8 - Employment Education Information Release (DOC)
  
• Form 9 - Reference Check for Final Candidates (DOC)
  
• Form 10 - Education Verification for Final Candidates (DOC)
  
• Form 11 - Authorization to Extend Offer (DOC)
• Form 12 - Tenure-Track Academic Year Offer Letter (Contact OAPL for template)
• Form 13 - Tenure-Track Academic Year Offer Letter - ABD (Contact OAPL for template)
• Form 14 - Dean's Search Summary (DOC)

Position Applications

• Application for Academic Employment (PDF)
  Dean, Assoc. Dean, Faculty, Librarian, Counselor, Coach
• Graduate Assistants (GA) (PDF)
• Teaching Associates (TA) (PDF)
• Instructional Student Assistants (ISA) (PDF)

Live Scan

• Live Scan Instructions (PDF)
• Live Scan Form (PDF)
• Out of State Live Scans (PDF)

Outside Employment

• Outside Employment Disclosure Form (Appendix G (PDF))

Substitutes

• Guidelines for Hiring Substitutes (PDF)
• Instructions for Substitute Appointment  (PDF)
• Substitute Appointment of a Short Duration (faculty) (PDF)
• Substitute Appointment of a Short Duration - Timesheet (PDF)
• Substitute Appointment of a Teaching Associate (PDF)
• Substitute Appointment of a Teaching Associate - Timesheet (PDF)
• As of October 2015, all substitutes are funded internally (dept/unit/college)

Faculty Leave Information

Cal State and CalPERS

• Cal State Labor and Employee Relations
  • CBA Article 28, Difference in Pay Leaves
  • CBA Article 27, Sabbatical Leaves
  • CBA Article 22, Leaves of Absence Without Pay
• CalPERS Service Credit Purchase Options (PDF)
  File from CalPERS website

Forms/Applications

• Application for Sabbatical or Difference-in-Pay Leave (PDF)
• Application for Sabbatical or Difference-in-Pay Leave Request for Additional or Outside Employment (PDF)
• Application for Leave of Absence Without Pay (PDF)
• Change in Leave Request Form (PDF)
• Promissory Note (PDF)
• Request for Information Following Faculty Leave Form (PDF) 
  (Save file to desktop and open with Adobe Acrobat)

Benefits and Workers' Compensation

• CSU, Chico Benefits
• CSU, Chico Workers’ Compensation

Sabbatical Timeline for 2019-2020

Friday, September 27, 2019 -- Leaves applications due to College Leaves Committee

Friday, October 18, 2019 -- College Leaves Committee recommendations to College Dean

Friday, November 1, 2019 -- College Dean recommendations to Provost (as President's designee)

Friday, November 15, 2019 (extended from original FPPP deadline of Oct. 26th) -- Provost decisions to candidates