Revisions to Repeat Policy; Supercedes EM 92-014; Superceded by EM 05-004

From: Manuel A. Esteban, President

Subject: Revisions to Repeat Policy; Supercedes EM 92-014; Superceded by EM 05-004.

On the recommendation of the Academic Senate and Provost Scott McNall, I approve the attached revised repeat policy for immediate implementation. This document supersedes EM 92-014. The major revision enables an academic unit to give registration priority to students taking a course for the first time where enrollment demand in that course or program exceeds the resources to offer sufficient openings or sections to meet that demand.

REPEAT POLICY

General Repeat Policy

Students may repeat courses originally taken for a letter grade if the earlier attempt resulted in a grade of C- or lower. Graduate students may repeat courses in which they earned a grade of B- or lower. The repeated course grade will be averaged with all other grades in determining the grade point average. There is no limit to the number of units which may be repeated when grades are averaged together under this policy. Except for specially designated courses, units earned for a course count only once toward degree requirements. In instances where a student repeats a course for which a grade of C or better (B or better for graduate students) was earned, neither units nor grade points will be counted toward degree requirements. Courses originally taken in which the student earned a grade of No Credit may be repeated. If a student enrolls in a course for which the grade of record is I, the I will revert to an F grade.

In any course or program where enrollment demand exceeds the resources to offer sufficient openings or sections to meet that demand, the academic unit may give registration priority to students taking the course for the first time.

Undergraduate Repeat with Forgiveness

No more than two courses may be repeated with forgiveness at CSU, Chico. Undergraduate students who wish to repeat courses at CSU, Chico and have the earlier letter grades deleted in the computation of their cumulative grade point averages may do so under the following conditions:

• If the earlier attempt resulted in a grade of C- or lower;
• The student has already enrolled in the course;
• There is no regression involved;
• A petition stating that the course is being repeated with grade forgiveness is submitted by the student to the Office of Admissions and Records;

The office of Admissions and Records will determine whether the petition meets these four criteria. If the course was originally taken at another institution, the department will be responsible for determining whether there is reasonable equivalency.

Under this policy, only the last grade earned will be calculated in the grade point average. All grades will remain on the student's permanent record, but the record of a previous grade in the course will be marked to indicate that the course has been repeated. This forgiveness policy may not be invoked to remove an incomplete, nor does it apply to a course first taken Credit/No Credit.

Students may receive approval for only two repeat-with-forgiveness petitions. If a petition to repeat with forgiveness does not meet the four criteria and the course is completed, then the repeated course grade will be governed by the General Repeat Policy above.

Other schools outside the California State University system, including professional and graduate schools, may not honor this policy on repetition of courses with forgiveness. Veterans should consult the Office of Veterans Affairs to determine the impact of course repetition on their eligibility for benefits.

Graduate Repeat with Forgiveness

Postbaccalaureate students pursuing either a second bachelor's degree, a second major, a credential, or a minor are subject to the undergraduate repeat policy but must file their petition with the Graduate School.

Once you have a bachelor's degree, you may not raise your undergraduate grade point average by repeating a course taken as an undergraduate. If you wish to repeat a course you have taken as a postbaccalaureate, not noted in the above categories, you must file a petition in the Graduate School. This petition must be approved by the appropriate program adviser. Approval may be granted to the following stipulations.

• A maximum of once course may be repeated with petition.
• No regression is permissible.
• A course which may be taken more than once for credit may not be repeated with forgiveness.
• Equivalency must be clearly established for courses originally completed at another institution.
• You may not petition to repeat at another institution a course which was originally taken at CSU, Chico.
• Sufficient space must exist in the class.

If the petition is approved, only the last grade entered in the course will be calculated in the grade point average.