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Announcements & Updates
Procurement & AP Procedure Updates - Effective 7/1/19
Procurement & Contract Services & Accounts Payable have updated several procedures which will streamline processes and clarify use. Below are links to the new procedures and their associated forms. Feel free to reach out to your Procure to Pay team with questions.
Supplier Direct Pay – Use this process when issuing payment directly to a supplier for ads, subscription, memberships, and film rentals.
Procedure: Supplier Direct Pay Procedure
Form: Supplier Direct Pay
Reimbursement to Campus Employees – Use this process when reimbursing an employee for non-hospitality business expenses between $151 and $999 (reimbursements below $150 should use the Petty Cash process).
Procedure: Reimbursement to Campus Employees Procedure
Form: Employee Reimbursement (non-hospitality)
Hospitality Procedure – Use this process for ALL hospitality related expenses whether paying a supplier through the requisition/PO process or reimbursing an employee for a University-related hospitality expense. See the chart below for a summary of changes.
Procedure: Hospitality Procedures
Form: Hospitality Expense Request
Expenditure | New Procedure (beginning 7/1/2019) | Old Procedure (ending 6/30/2019) |
Participation Incentives: (for non-CSU Chico employees) | Yes – procedure defined | No (did not address participation incentives) |
Awards & Prizes: Morale Building, appreciation, recognition, and employee length of service awards (w/5 years of service) | Yes with business purpose, infrequent and requires VP approval | Usage undefined |
Business Meals w/ employees only | Yes with business purpose, infrequent, and not for convenience | No |
Business Meals w/ official guest | Yes with business purpose | Yes with business purpose |
Promotional items for non-CSU Chico employees | Yes | Yes |
Promotional items for CSU Chico employees | Yes, if part of morale building, recognition, appreciation activity and with VP approval | No (yes if using non-general fund monies) |
FAQ Section | Yes - more detailed explanation of use | No, info was in chart |