Systems
The Systems unit supports the Office of the Registrar through student enrollment reporting, Student Information System (SIS) administration, and technology support services. The unit ensures the accurate and timely reporting of student data to external agencies and the CSU Chancellor’s Office, provides functional leadership and support for the PeopleSoft Campus Solutions system, and assists with a variety of technical and operational needs that support Registrar and campus operations.
Enrollment Reporting
The unit is responsible for the timely and accurate reporting of student information to the National Student Clearinghouse and the California State University Chancellor's Office.
Enrollment data is submitted to the National Student Clearinghouse on a monthly basis. This information is then transmitted to the National Student Loan Data System (NSLDS), where it is accessed by lenders and financial aid offices. The data includes student enrollment status (e.g., full-time or part-time) and declared major.
The California State University Chancellor's Office collects a wide range of student data from each campus. This includes information on applicants, enrolled students, self-support students, and awarded degrees. Reports are submitted periodically throughout the academic year. Student Success reports, which include enrollment and grade data, are used to compile aggregate reports for both Chancellor’s Office initiatives and Chico State’s public information dashboards.
Additionally, the unit supports the reporting of international student data to the Department of Homeland Security through the SEVIS system, in collaboration with the Office of International Studies.
Student Information System (SIS) Support
The Systems unit supports the Office of the Registrar and campus partners in the effective and accurate use of the PeopleSoft Campus Solutions Student Information System. Staff in the unit serve as Functional Leads for key PeopleSoft modules, including Campus Community, Classroom Resources, Student Records, and Systemwide Reporting.
Responsibilities include coordinating the testing of maintenance packs, new features, system updates and upgrades, as well as reviewing security access requests to ensure appropriate access to student records.
Module leads also provide functional expertise regarding user access as well as assist in troubleshooting a variety of systems and tools, such as the Grade Change Request form, SoftDocs SRO forms (including Add and Drop forms), and Student Center configuration.
Technology support
The unit provides additional technology support to the Office of the Registrar, including ACD phone system configuration, website maintenance, and acting as a liaison with the Department of Information Technology. Staff assist with issue investigation, ticket follow-up, and coordination of technical support needs.
Contact Us
Rich Carrillo
Assistant Registrar, Systems
recarrillo@csuchico.edu
530-898-5142
Danielle Anderson
Functional Lead for Student Records and Classroom Resources Modules
danderson60@csuchico.edu
530-898-5142
Position Vacant
Functional Lead for Campus Community and Systemwide Reporting Modules
530-898-5142