University Publicity Protocol

Any sponsoring organization which violates these policies will have any posted material removed and is thereby open to the application of sanctions:

1. Exclusion from use of university publicity outlets
2. Denial of university facilities and equipment
3. Denial of university recognition

Publicity Allowed for ALL Entities

Flyers/Posters

• Publicity and printed materials may only be posted on identified “Public Bulletin Boards.”
• All posted materials appearing on bulletin boards must be stamped by the Student Life and Leadership office in BMU 220 prior to posting.
• Posters are to be no larger than 11” x 17” and must contain the name and contact information (phone number, e-mail, and/or postal address) of the sponsoring entity and must be clearly visible on the poster. The event, time, place, and any cost/price/donation must also be stated.
• Only one poster per event is allowed on each board, regardless of board size.
• Posting over or removing existing material is not allowed.
• Public Bulletin Boards are checked at the discretion of Student Life and Leadership and will be cleared each Friday.
• No signs may be attached to buildings, poles, landscaping, trees or other fixed objects.

Publicity Allowed for On-Campus Entities ONLY

Sandwich Boards

• Maximum size for sandwich board signs is 2’ x 4’ and signs must be free-standing (no anchoring to other objects, landscaping or trees).
• Signs should not be placed on lawns or shrub areas, but on hard surface adjacent to walkways and landscaping.
• Signs may not restrict access to sidewalks or building entrances, with special consideration for regular business, ADA, and/or fire access. 

Lawn Stakes

• Signs staked on lawns may be removed for mowing or watering.  It is recommended, for sign safety, for the owner to remove the signs daily after 6pm.  If signs are left overnight, the University is not responsible for lost or destroyed signs.
• Signs may be staked with wood or metal stakes, but may not go into the ground deeper than 6 inches.
• Sponsoring the organization’s name and contact info must appear on the sign or sign stake.

Prohibited Publicity

Chalking

• Due to the negative environmental and resource impacts associated with it(removal via washing wastewater and runs the risk of introducing pollutants into the natural stormwater removal network of campus streams), chalking on campus is not permitted.

• Any chalking on campus property will be treated as graffiti and removed. The sponsoring organization affiliated with the chalking promotion may be sanctioned or charged for the clean-up fees associated with the removal.

The following locations have been designated as Public Bulletin Boards

• Due to the limited size or high traffic of these boards, they will be cleared each week of all materials, including those that have been approved for extensions.