General Tabling Protocol

Objective:

This Policy outlines the requirements by which all TABLING activities on campus must abide by.  “TABLING” is defined as any activity involving the use of tables (and chairs) and typically involves designated tabling locations on campus.

General Tabling Rules:

• Tabling reservations are limited to Chico State recognized student organizations (RSOs), campus departments and/or programs, auxiliary organizations (Associated Students/CSE) or groups participating in a campus approved special event.
• Organizations or individuals unaffiliated with Chico State are not allowed to reserve tabling space on campus.
• Per the interim Systemwide Time, Place, and Manner Policy,(opens in new window) No Temporary or Permanent Structures, Walls, Barriers, Barricades, Furniture, or Other Objects are allowed.

General Tabling Procedures:

• To reserve a tabling location the campus entity must complete the tabling request form.
• Tabling is permitted Monday - Friday between 8 AM and 5 PM when Fall and Spring semester classes are in session.
• Tabling is not permitted the last full week of classes each semester, finals week, summer, winter, and spring breaks. If the University is closed for any reason, tabling is also cancelled/not permitted.
• Fines may be incurred for damaged property that occurs during TABLING.
  • The student officer/department/organization representative filling out the form is responsible for informing the organization/department of the relevant University policies and procedures.
  • All tables and chairs must be placed on cement sidewalks, not on grass areas.
• Assigned tabling locations are very specific and consider the Americans with Disabilities Act of 1990 (ADA) and fire lane access— tabling may only occur in assigned locations.
• Designated tabling spaces are assigned in the order they are requested. 
• Any department, club, or organization tabling must clean up their area and must not leave any garbage, gear, or tabling materials behind after their tabling has concluded. Fines may be issued for littering and excessive garage left behind after tabling.
• Tabling activities and engagement must not discriminate based on race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status, citizenship, sexual orientation, or disability. The organization shall have no rules or policies that discriminate based on race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status, citizenship, sexual orientation, or disability. Tabling activities that violate this protocol will be required to suspend tabling activities and/or lose tabling privileges.

Audio/Visual Recording Rules:

Individuals or groups who intend to record interactions and post them online must disclose that to those being recorded prior to recording.  If filming is taking place as part of tabling activities, as a condition of reserving a tabling space, individuals or groups must post signage visible to those walking by or near the table indicating that there is filming occurring in the area. The university reserves the right to post signage notifying those in the area that the individual or group tabling may record and post interactions.

Recognized Student Organizations:

• The student organization interested in tabling must be a recognized organization and listed as approved on CatsConnect. 
• An authorized club representative must submit the tabling request form in order to reserve a tabling spot.
• Classes/class projects must go through your College or Department to reserve space.
• If food of any kind is to be served, the student organization will need to apply for a food permit by contacting the SOLE or FSL paraprofessional prior to your planned tabling date.
• Only recognized student organizations may reserve equipment from Student Life and Leadership. Equipment may only be checked-out and checked-in during Monday through Friday from 9:00am to 9:50am and 2:00pm-2:50pm.

Campus Office/Departments:

• An authorized campus office/department representative must submit the tabling request form in order to reserve a tabling spot
• Classes/class projects must go through your College or Department to reserve space.
• Campus Office/Departments are responsible for providing their own tabling equipment and supplies including, tables, chairs, popups, etc
• If food of any kind is to be served, the campus office/department will need to apply for a food permit by contacting EHS.
• Only recognized student organizations may reserve equipment from Student Life and Leadership.

Off-Campus For Profit Entities/Sales:

• These groups cannot table on campus, but are welcome, with a City of Chico business license, to solicit and promote using City of Chico property surrounding campus (ie. City sidewalks, etc.).
• Please make sure not to block ADA or fire access.
• Commercial vendors authorized to engage in commercial transactions must contact FRES and be a part of a campus approved event or activity.

External Non-Profit 501c3 Organizations or government agencies:

• Non-profit organizations or governmental agencies are not able to reserve a tabling spot on campus.
• If there are tabling spaces not reserved by a campus entity, non-profit organizations or governmental agencies may use the designated tabling locations but are limited to one table and two chairs.
• Per the interim Systemwide Time, Place, and Manner Policy,(opens in new window)No Temporary or Permanent Structures, Walls, Barriers, Barricades, Furniture, or Other Objects are allowed.
• University "Recognized" vs "Unrecognized" Organizations

Any group's failure to abide by the tabling protocol will result in the following consequences:

• First Infraction: A warning will be issued in person and via-email regarding the infraction.
• Second Infraction: An official sanction will be emailed to the President, Treasurer and Advisor citing the specific violations.
• Third Infraction: An official sanction will be emailed to the President, Treasurer and Advisor citing specific violations. If the infraction is severe enough, the student organization will not be permitted to table for the rest of the semester.
• Any student not abiding by the Tabling Protocol can be sent through the Student Conduct Process.
• Any campus department or program not abiding by the Tabling Protocol will be contacted via email.
• Student Life and Leadership reserves the right to suspend tabling and equipment loans at any time.