General Tabling Protocol
Objective:
This Protocol outlines the requirements by which all TABLING activities on Campus must abide by. “TABLING” is defined as any activity involving the use of tables (and chairs) or other free-standing structures.
Statement:
General Tabling Rules:
Organizations or individuals unaffiliated with Chico State and not sponsored by an auxiliary organization or university department are not permitted to TABLE on campus at any time.
TABLING is limited to Chico State recognized student organizations, faculty, and staff; external organizations sponsored by a university auxiliary organization (Associated Students/CSE) or university department; or participating in the Chico State Vendor Program.
University Tabling Sponsorship Request
The following conditions are set for TABLING:
- The TABLING entity must always display a valid TABLING permit while TABLING on Chico State property.
- TABLING is permitted when classes are in session.
- For external organizations sponsored by a university auxiliary organization or university department, TABLING is permitted Monday - Friday between 8 AM and 5 PM.
- Recognized student organizations, staff, faculty, university departments with an event reservation are able to engage in TABLING past 5PM.
- If the University is closed for any reason, TABLING is cancelled/not permitted.
- Fines may be incurred for damage to Chico State and/or Associated Students property arising from TABLING activities.
- The student officer/department/organization representative filling out the permit is responsible for informing the organization/department of the relevant University policies and procedures, including Executive Memorandum 24-026. All tables and chairs must be placed on the cement sidewalks, not on the grass areas.
- Assigned TABLING locations are very specific and consider the Americans with Disabilities Act of 1990 (ADA) and fire lane access— TABLING may only occur in assigned locations.
- TABLING permits are issued one week at a time. Designated TABLING spaces are assigned in the order they are requested. Permit requests must be submitted at least 2 business days prior to first TABLING day.
Recognized Student Organizations:
- The student organization interested in TABLING must be recognized by Student Life & Leadership or Recreational Sports and listed on the approved list of recognized student organizations which can be found on CatsConnect.
- Student organizations can submit a TABLING request by visiting BMU 220.
- Student organizations will be granted TABLING permits on a first come first served basis, and will be subject to space availability.
- Departments or class projects can reach out tosllgeneral@csuchico.edu.
- If food of any kind is to be served, the student organization will need to apply for a food permit by contacting the Student Life & Leadership events Paraprofessional.
Recognized student organizations that fail to abide by Student Life & Leadership policies and procedures will result in the following consequence(s):
- First Infraction: A warning will be issued in person and/or via-email regarding the infraction.
- Second Infraction: An official sanction will be emailed to the student organization President, student organization Treasurer and student organization Advisor citing the specific violations.
- Third Infraction: An official sanction will be emailed to the student organization President, student organization Treasurer and student organization Advisor citing specific violations. If the infraction is severe enough, the student organization will not be permitted to table for the rest of the semester.
- An incident report may be submitted to Student Rights and Responsibilities at any time regarding policy and procedures infractions.
- Student Life & Leadership reserves the right to suspend TABLING and equipment loans at any time.
- Student Life & Leadership reserves the right to suspend or unrecognize a Student Organization that is not compliant with this protocol.
External/unaffiliated organizations and individuals that fail to abide by Student Life and Leadership policies and procedures will result in the following consequence(s):
- First Warning: A warning will be issued in person by a Student Life and Leadership staff member and/or Free Speech Facilitator.
- Second Warning: If the first warning is not respected, a Student Life and Leadership staff member and/or Free Speech Facilitator accompanied by a University Police Department Officer, will provide a final warning.
- Action: If the final warning is not respected, the University Police Department will be contacted and an Officer will ask the external/unaffiliated organization or individual to leave campus grounds immediately.
Off-Campus For Profit Entities:
These groups cannot book tabling on campus, but are welcome, with a City of Chico business license, to solicit and promote using City of Chico property surrounding campus (ie. City sidewalks, etc.). Please make sure not to block ADA or fire access.
Student Organizations:
An authorized club representative must appear in person at the Student Life and Leadership Office located in BMU 220 in order to reserve a tabling spot or complete the CatsConnect Request Form.
Spots are assigned in the order that they are requested.
If you are serving food of any kind, please schedule a meeting with a SOLE or FSA Paraprofessional prior to your planned tabling date.
Only Recognized Student Organizations may reserve equipment from Student Life and Leadership.
At the point of reservation, discuss your equipment needs with the our front desk staff.
We have a limited supply of equipment and there is no guarantee you will have a table and chair. If you have your own equipment, please plan to use it while you table.
Equipment may only be checked-out and checked-in during Monday through Friday from 9:00am to 9:50am and 2:00pm-2:50pm.
You are personally and financially responsible for any damages or loss of the equipment.
If you have additional equipment needs, please schedule a meeting with a Paraprofessional to plan and reserve additional equipment.
Student Life and Leadership reserves the right to suspend tabling and equipment loans at any time.
