Office 365

What is Office 365?

Office 365 is a suite of applications designed by Microsoft to help with productivity and completing common tasks on a computer. You can create and edit documents containing text and images, work with data in spreadsheets and databases, and create presentations and posters.

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• How do you access Office 365?

  Steps

  1) To begin follow this link -  https://www.microsoft.com/en-us/education/products/office(opens in new window) and enter your CSU Chico email (username@mail.CSU Chico.edu).

  

  2) After clicking "Get Started" it will take you to a new page. Select "I'm a student" and you will either be prompted to create an account or sign into an existing account. 

  

  3) From there, either sign-in or create an account by entering your information.

  4) On the new page, click on “Install Now” on the right and start the download.

  

  5) Once the download has finished, open it and run it like a standard installation on your machine.

  Additional Information

  • The installation will take a long time, about 30 minutes - 1 hour, and your device must remain on and connected to the Internet for the duration.
  • For additional help and questions visit  Microsoft(opens in new window)
  • For help using and learning about Office applications use  LinkedIn Learning(opens in new window)
• Outlook (email & calendar)

  What is Outlook?

  Outlook is an email, calendar, and task planning application for your PC, Mac or mobile device.

  With Outlook you are able to:

  • Organize email to let you focus on the messages that matter most.
  • Manage and share your calendar to schedule meetings with ease.
  • Share files from the cloud so recipients always have the latest version.
  • Stay connected and productive wherever you are.

  Setting up an account

  When you first start Microsoft Outlook, you will need to add an account. After you've set up your account, you can add more accounts.
  Adding an Outlook.com or Microsoft 365 account(opens in new window)Adding a Gmail account to Outlook (opens in new window)

  1. In Outlook, select File, then Add Account.
  2. Enter your Email Address for your Gmail account and select Connect.
  3. A window will appear. Add your Gmail account again if it doesn't automatically appear.
  4. Select Next and add your Gmail password.
  5. Read over the statement that appears and select Allow > Done.
  6. Restart Outlook. Look for your Gmail email in the folder pane.
  7. Note: Adding another type of account? Start with the first two steps and follow the instructions.
• Microsoft Word

  What is Microsoft Word?

  Microsoft Word editor is a software program designed to create, read and update documents. This application currently supports docs, docx file format. Word also seamlessly allows you to do research while typing out the document and converts documents to full fledged websites.Example Use cases - Essay, Resume, Portfolio, letters, etc.

  

  How to use Word resources

  Official Microsoft Tutorial.(opens in new window) Or Learn through the Beginner’s Guide to Microsoft Word video below

• Microsoft Excel

  What is Excel and what is it used for?

  Excel is a data maintenance and processing application typically used to organize data and perform financial analysis. It is used across all business functions and at companies from small to large. Example use cases:- store learning records, forms, legers,etc.

  

  Basic tasks in Excel (opens in new window)

  
  To know more about Excel:- Official Microsoft Guide(opens in new window) Or start with a beginner video below
• Microsoft PowerPoint

  What is PowerPoint(opens in new window)

  PowerPoint is a data presentation software that allows users to create slides with recordings, narrations, transitions and other features. To learn more, Official Microsoft Tutorial.(opens in new window)
  Or start with a beginner video below With PowerPoint on your PC, Mac, or mobile device, you can:
  Create presentations from scratch or start from a pre-designed template.

  To Create a blank presentation(opens in new window)

  1. Open PowerPoint.
  2. Select one of the Blank Presentations and start typing.
     
     Office 365 subscribers can utilize the designer templates within PowerPoint to use existing themes as well as create new ones based on customized searches.
     
     To create a presentation from a theme:
     1. Select File > New
     2. Double-click a theme in the gallery to create a presentation in that theme Or search for more templates.

     Add text, images, art, and videos

     • • To add an image, click on the “Picture/Online Picture”in the top ribbon.
       • To add a video/audio click on “Video”, “Screen Recording” or the “Audio” button on the right side of the ribbon.
       • To add art you can access the illustrations menu located in the middle left of ribbon
     
  3. To add Text to the slide. Either add text to the readily available text box located on the slide or add a new text box using the “Textbox” button.

  Add transitions, animations, and cinematic motion

  To add animation and transitions

  1. 1. Go to the animation tab.
     2. Click the object you want to animate on the slide
     3. Then click on the animation in animation tab to add animation to that particular object.
     4. If you want to see more animations click on the down arrow present at the bottom right of the animation box to see more options.

  

  Save to OneDrive

  To get to your presentations from your computer, tablet, or phone save it to OneDrive

  1. Click the save button on the top left corner.
     
  2. Share your work and work with others, wherever they are. After saving your presentation to the cloud, click the share on the top right corner and enter in recipient’s email address and (optional) message.>
• Microsoft OneNote

  What is OneNote?

  OneNote is your very own digital notebook. Whether you have a million ideas, a million things to do, Or a million things to remember, OneNote is the perfect app for capturing pretty much everything. With OneNote, you can: Type notes or record audio. To know more about OneNote, Official Microsoft Guide.(opens in new window)

  Create OneNote notebook(opens in new window)

  1. Sign into your onedrive account.
  2. Click the down arrow
     
  3. Click add Notebook on the bottom left
  4. Name the new notebook and select the drive where you would like the notebook.
     
  5. To create sections and add pages to the notebook? In the bottom left corner after creating a notebook you should see two option. To add pages you need to create a section by clicking “Add section”. After creating a section click “Add page” to add pages to the notebook.
     
• Microsoft Teams

  What is Teams?

  Microsoft Teams is a collaboration app that helps your team stay organized and have conversations—all in one place. In Teams you can find teams to belong to or create your own. Once you are a member of a team, you can hold on-the-spot meetings, have conversations, and share files.

  In Microsoft Teams, teams are groups of people brought together for work, projects, or common interests. There are two types of teams — standard (available and visible to everyone) and private (focused, private conversations with a specific audience).

  Overview of Teams(opens in new window)

  Creating a Group:

  1. Click Join or create a team on bottom right.

  Creating a different tab for group:

  1. Press the plus sign at the top. Choose from multiple apps to use in the tab.

     

  Creating Planner for group:

  1. Press the plus sign at the top
     
     
  2. Select Tasks by Planner and To Do or do a search using the search bar.
     
     
• Microsoft Publisher

  What is a Publisher?

  Publisher is an application used for desktop publishing. It allows you to manipulate features such as page size, text, graphics, and borders. Publisher's strengths are in its ability to bring together text and images to make professional looking flyers, brochures, handouts, and newsletters.

  How do you use Publisher?

  Open up publisher using your Chico email (@mail.CSU Chico.edu)

  Creating a new task

  1. Press New
  2. You can choose from a variety of layouts debating on your creation

  Inserting text:

  1. Press Insert on top left.
  2. Draw Text Body
     
  3. Drag to create where you want the text.

  Adding pictures:

  1. Press Insert on top left.
  2. Press Pictures
     
  3. Select which photo is needed from the computer.

  Printing

  1. Press file on top left
  2. Press print.

  Basic tasks in Publisher

  How to use building blocks on Publisher:

  1. Select Insert in top left
  2. Select which Building Block you would like here.

  Page Parts: Use if wanting to insert preformatted content, such as headings, Pull quotes and sidebars.

  1. Click on Page Parts
     
  2. Select which content you would like.
  3. Edit for your content by clicking on it.

  Calendar: Use it by selecting which month you would like.

  1. Click on Calendars
     
  2. Select which month you need

  Borders and Accents: Use to enhance content by adding frames around pictures or borders on the page

  1. Click on Border and Accents
     
     
  2. Select from different designs
  3. For more at the bottom click More Borders and Accents…

  Advertisements: If you need to use attention grabbers, coupons and other advertisements

  1. Click Advertisements
  2. Select from different designs
     
  3. Click design to put on page
  To change color of background

  To change color of background

  1. Click on background you want to change
     
  2. Double click on the background
  3. Click Shape Fill
     
  4. Click Color desired.

  To change text

  1. Highlight text
  2. Click on the A icon to change the text color.
  3. Choose color
• Microsoft Access

  What is Access?

  Microsoft Access is an information management tool, or relational database, that helps you store information for reference, reporting and analysis. Microsoft Access acts as a database program. It helps in collecting and sorting the data. It is used for spreadsheets and financial calculations, which allows it to counter limitations found when trying to manage large amounts of information in Excel or other spreadsheet applications.

  Basic tasks within Access

  To begin

  1. Click File
  2. Press New
  3. Create a File Name, Press the folder icon to choose its location
  4. Press create

  To import or link data:

  1. Press External Data tab.
  2. Press More
     
  3. Click which software you are transferring.

  Adding a Table:

  1. Press the Create tab on top left
  2. Press Table
     

  Organizing Data:

  1. Click Database Tools tab on top bar.
  2. Click analyze