Office 365

What is Office 365?

Office 365 is a suite of applications designed by Microsoft to help with productivity and completing common tasks on a computer. You can create and edit documents containing text and images, work with data in spreadsheets and databases, and create presentations and posters.

Tutorials

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• How do you access Office 365?

  Installing Microsoft Office

  Due to changes with Microsoft licensing, Chico State students will need to install Microsoft Office differently now than they have in the past. Follow the steps below to walk through installing Office on a new device.

  1. Navigate to Office.com(opens in new window) and click "Sign in" 
     
      
  2. When prompted to enter an email, enter username@csuchico.edu.
     • While this may not be your campus email, it is your “identity” that allows you to gain access to Microsoft Office.
     
      
  3. Enter in your Chico password, and click "Yes" on the "Stay signed in?" box. You may be prompted for Duo to complete the sign-in.
  4. On the next screen, you should see an "Install Office" drop-down on the right side.
  5. Click "Office 365 apps" and it should begin downloading an installer package.
     
      
  6. Follow the on-screen instructions to finish installing Microsoft Office on your device.

  If you are switching from the former username@mail.csuchico.edu account to the username@csuchico.edu account, and already have Office installed, signing in should be simple.

  1. Open up an Office application (Word, Excel, PowerPoint, etc.)
  2. Find your account management screen
     1. On PCs, this will be the top right corner. On Macs, it is top left. 
  3. Choose either "Sign out" or "Switch Accounts" and remove the username@mail.csuchico.edu
  4. Sign in with username@csuchico.edu and your Chico State password.
  5. You should be able to resume using Office as you have in the past. 

  If you need to retrieve files from the former username@mail.csuchico.edu account, see below for how to access those files.

  If you need assistance with this process, please reach out to IT Support Services at 530-898-4357 or itss@csuchico.edu

• Outlook (email & calendar)

  What is Outlook?

  Outlook is an email, calendar, and task planning application for your PC, Mac or mobile device.

  With Outlook you are able to:

  • Organize email to let you focus on the messages that matter most.
  • Manage and share your calendar to schedule meetings with ease.
  • Share files from the cloud so recipients always have the latest version.
  • Stay connected and productive wherever you are.

  Here is a recommended resource to get started with essential training for Outlook(opens in new window).
  In case the link above did not work you can copy and paste this link:
  https://www.linkedin.com/learning/outlook-essential-training-office-365-microsoft-365
  

  You can also explore more Linkedin Learning Outlook resources designed to help enhance what you are learning in your courses, or to achieve academic and personal goals.

  Videos: Range from 1 minute to 59 minutes .
  Courses: Range from 1 hr to 15 hrs .
  Learning Pathways: Range from 4 hrs to 55 hrs .

  Setting up an account

  When you first start Microsoft Outlook, you will need to add an account. After you've set up your account, you can add more accounts.
  Adding an Outlook.com or Microsoft 365 account(opens in new window)Adding a Gmail account to Outlook (opens in new window)

  1. In Outlook, select File, then Add Account.
  2. Enter your Email Address for your Gmail account and select Connect.
  3. A window will appear. Add your Gmail account again if it doesn't automatically appear.
  4. Select Next and add your Gmail password.
  5. Read over the statement that appears and select Allow > Done.
  6. Restart Outlook. Look for your Gmail email in the folder pane.
  7. Note: Adding another type of account? Start with the first two steps and follow the instructions.

  
  
• Microsoft Word

  What is Microsoft Word?

  Microsoft Word editor is a software program designed to create, read and update documents. This application currently supports docs, docx file format. Word also seamlessly allows you to do research while typing out the document and converts documents to full fledged websites. 

  How to use Word resources

  To get started visit  Official Microsoft Tutorial.(opens in new window) 

  Here is a recommended resource to get started with essential training for Word(opens in new window).
  In case the link above did not work you can copy and paste this link:
  https://www.linkedin.com/learning/word-essential-training-office-365-microsoft-365 

   You can also explore more Linkedin Learning Word resources designed to help enhance what you are learning in your courses, or to achieve academic and personal goals.

  Video: Range from 1 minute to 59 minutes .
  Courses: Range from 1 hr to 15 hrs .
  Learning Pathways: Range from 4 hrs to 55 hrs .  

• Microsoft Excel

  What is Excel and what is it used for?

  Excel is a data maintenance and processing application typically used to organize data and perform financial analysis. It is used across all business functions and at companies from small to large.

  Basic tasks in Excel (opens in new window)
  To know more about Excel:- Visit  Official Microsoft Guide(opens in new window) Or start with a beginner video below

  Here is a recommended resource to get started with essential training for Excel(opens in new window).
  In case the link above did not work you can copy and paste this link:
  https://www.linkedin.com/learning/excel-essential-training-office-365-microsoft-365
  

  You can also explore more Linkedin Learning Excel resources designed to help enhance what you are learning in your courses, or to achieve academic and personal goals.
  

  Video: Range from 1 minute to 59 minutes .
  Courses: Range from 1 hr to 15 hrs.
  Learning Pathways: Range from 4 hrs to 55 hrs .

• Microsoft PowerPoint

  What is PowerPoint

  PowerPoint(opens in new window) is a data presentation software that allows users to create slides with recordings, narrations, transitions and other features. To start practice,visit  Official Microsoft Tutorial.(opens in new window) 

  Here is a recommended resource to get started with essential training for PowerPoint(opens in new window).
  In case the link above did not work you can copy and paste this link:
  https://www.linkedin.com/learning/powerpoint-essential-training-office-365-microsoft-365

  You can also explore more Linkedin Learning PowerPoint resources designed to help enhance what you are learning in your courses, or to achieve academic and personal goals.

  Video: Range from 1 minute to 59 minutes .
  Courses: Range from 1 hr to 15 hrs.
  Learning Pathways: Range from 4 hrs to 55 hrs .

  
  With PowerPoint on your PC, Mac, or mobile device, you can:
  Create presentations from scratch or start from a pre-designed template.

  To Create a blank presentation

  Official Guide to create new presentation(opens in new window)

  1. Open PowerPoint.
  2. Select one of the Blank Presentations and start typing.
     
     Office 365 subscribers can utilize the designer templates within PowerPoint to use existing themes as well as create new ones based on customized searches.
     
     To create a presentation from a theme:
     1. Select File > New.
     2. Double-click a theme in the gallery to create a presentation in that theme Or search for more templates.

     Add text, images, art, and videos

     • • To add an image, click on the “Picture/Online Picture”in the top ribbon.
       • To add a video/audio click on “Video”, “Screen Recording” or the “Audio” button on the right side of the ribbon.
       • To add art you can access the illustrations menu located in the middle left of ribbon.
     
  3. To add Text to the slide. Either add text to the readily available text box located on the slide or add a new text box using the “Textbox” button.

  Add transitions, animations, and cinematic motion

  To add animation and transitions

  1. 1. Go to the animation tab.
     2. Click the object you want to animate on the slide.
     3. Then click on the animation in animation tab to add animation to that particular object.
     4. If you want to see more animations click on the down arrow present at the bottom right of the animation box to see more options.

  

  Save to OneDrive

  To get to your presentations from your computer, tablet, or phone save it to OneDrive.

  1. Click the save button on the top left corner.
     
  2. Share your work and work with others, wherever they are. After saving your presentation to the cloud, click the share on the top right corner and enter in recipient’s email address and (optional) message.
• Microsoft OneNote

  What is OneNote?

  OneNote is your very own digital notebook. One note allows individuals to capture handwritten notes, make taklist, input texts,record audio and much more. To know more about OneNote, visit Official Microsoft Guide.(opens in new window)

  Here is a recommended resource to get started with essential training for OneNote(opens in new window).
  In case the link above did not work you can copy and paste this link:
  https://www.linkedin.com/learning/learning-onenote-for-the-web-office-365-microsoft-365-2021

  You can also explore more Linkedin Learning OneNote resources designed to help enhance what you are learning in your courses, or to achieve academic and personal goals.

  Video: Range from 1 minute to 59 minutes .
  Courses: Range from 1 hr to 15 hrs  .

  Create OneNote notebook

  Official Microsoft guide.(opens in new window)

  1. Sign into your onedrive account.
  2. Click the down arrow.
     
  3. Click add Notebook on the bottom left. 
  4. Name the new notebook and select the drive where you would like the notebook.
     
  5. To create sections and add pages to the notebook? In the bottom left corner after creating a notebook you should see two option. To add pages you need to create a section by clicking “Add section”. After creating a section click “Add page” to add pages to the notebook.
     
• Microsoft Teams

  What is Teams?

  Microsoft Teams is a collaboration app that helps your team stay organized and have conversations—all in one place. In Teams you can find teams to belong to or create your own. Once you are a member of a team, you can hold on-the-spot meetings, have conversations, and share files.

  In Microsoft Teams, teams are groups of people brought together for work, projects, or common interests. There are two types of teams — standard (available and visible to everyone) and private (focused, private conversations with a specific audience).

  Here is a recommended resource to get started with essential training for Teams(opens in new window).
  In case the link above did not work you can copy and paste this link:
  https://www.linkedin.com/learning/microsoft-teams-essential-training-5
  

  
  You can also explore more Linkedin Learning Photoshop resources designed to help enhance what you are learning in your courses, or to achieve academic and personal goals.

  Video: Range from 1 minute to 59 minutes .
  Courses: Range from 1 hr to 15 hrs .

  Overview of Teams(opens in new window)

  Creating a Group:

  1. Click Join or create a team on bottom right.

  Creating a different tab for group:

  1. Press the plus sign at the top. Choose from multiple apps to use in the tab.

     

  Creating Planner for group:

  1. Press the plus sign at the top.
     
     
  2. Select Tasks by Planner and To Do or do a search using the search bar.
     
     
• Microsoft Publisher

  What is a Publisher?

  Publisher is an application used for desktop publishing. It allows you to manipulate features such as page size, text, graphics, and borders. Publisher's strengths are in its ability to bring together text and images to make professional looking flyers, brochures, handouts, and newsletters.

  Here is a recommended resource to get started with essential training for Publisher(opens in new window).
  In case the link above did not work you can copy and paste this link:
  https://www.linkedin.com/learning/publisher-essential-training-office-365-microsoft-365
  

  
  You can also explore more Linkedin Learning Publisher resources designed to help enhance what you are learning in your courses, or to achieve academic and personal goals.

  Video: Range from 1 minute to 59 minutes.
  Courses: Range from 1 hr to 15 hrs.
  Learning Pathways: Range from 4 hrs to 55 hrs .

  How do you use Publisher?

  Open up publisher using your Chico email (@mail.CSU Chico.edu).

  Creating a new task

  1. Press New.
  2. You can choose from a variety of layouts debating on your creation.

  Inserting text:

  1. Press Insert on top left.
  2. Draw Text Body
     
  3. Drag to create where you want the text.

  Adding pictures:

  1. Press Insert on top left.
  2. Press Pictures
     
  3. Select which photo is needed from the computer.

  Printing

  1. Press file on top left.
  2. Press print.

  Basic tasks in Publisher

  How to use building blocks on Publisher:

  1. Select Insert in top left.
  2. Select which Building Block you would like here.

  Page Parts: Use if wanting to insert preformatted content, such as headings, Pull quotes and sidebars.

  1. Click on Page Parts
     
  2. Select which content you would like.
  3. Edit for your content by clicking on it.

  Calendar: Use it by selecting which month you would like.

  1. Click on Calendars
     
  2. Select which month you need

  Borders and Accents: Use to enhance content by adding frames around pictures or borders on the page.

  1. Click on Border and Accents.
     
     
  2. Select from different designs.
  3. For more at the bottom click More Borders and Accents…

  Advertisements: If you need to use attention grabbers, coupons and other advertisements.

  1. Click Advertisements.
  2. Select from different designs.
     
  3. Click design to put on page.
  To change color of background.

  To change color of background.

  1. Click on background you want to change.
     
  2. Double click on the background.
  3. Click Shape Fill.
     
  4. Click Color desired.

  To change text.

  1. Highlight text.
  2. Click on the A icon to change the text color.
  3. Choose color.
• Microsoft Access

  What is Access?

  Microsoft Access is an information management tool, or relational database, that helps you store information for reference, reporting and analysis. Microsoft Access acts as a database program. It helps in collecting and sorting the data. It is used for spreadsheets and financial calculations, which allows it to counter limitations found when trying to manage large amounts of information in Excel or other spreadsheet applications.

  Here is a recommended resource to get started with essential training for Access(opens in new window).
  In case the link above did not work you can copy and paste this link:
  https://www.linkedin.com/learning/access-2019-essential-training

  You can also explore more Linkedin Learning Access resources designed to help enhance what you are learning in your courses, or to achieve academic and personal goals.

  Video: Range from 1 minute to 59 minutes .
  Courses: Range from 1 hr to 15 hrs .
  Learning Pathways: Range from 4 hrs to 55 hrs .

  Basic tasks within Access

  To begin

  1. Click File.
  2. Press New.
  3. Create a File Name, Press the folder icon to choose its location. 
  4. Press create.

  To import or link data:

  1. Press External Data tab.
  2. Press More.
     
  3. Click which software you are transferring.

  Adding a Table:

  1. Press the Create tab on top left.
  2. Press Table.
     

  Organizing Data:

  1. Click Database Tools tab on top bar.
  2. Click analyze.