Data

Reports for Administrative Support (AAS/ASC/ASA)

Notes:

  • These reports all require a Chico State account. Your account will provide access to a baseline set of data/reports; additional permissions may be required for deeper access. If you need a reporting system account, please submit a request in the Service Catalog(opens in new window).
  • Access to many of these reports will require a campus IP address or access through campus VPN(opens in new window).
  • This is only a subset of the most useful reports.  Campus reporting systems include hundreds of additional reports.  Please see the How To Access Data page for a list of all reporting systems.
Financial Reports
Account Balance Report(opens in new window)Year-to-date balances of specified Deptid(s).
Program Account Balance Report(opens in new window)Year-to-date balances of specified Program Code(s).
College Account Balance Report(opens in new window)Year-to-date balances of specified College(s).
Transaction Report(opens in new window)Detail of all financial transactions of specified chartfield(s).
Program Transaction Report(opens in new window)Detail of all financial transactions of specified Program Code(s).
Labor Costs(opens in new window)Detail of all labor cost transactions of specified Deptid(s)
Budget Detail Report(opens in new window)Summary of Budget activity by scenario and specified chartfield(s).
Open Commitments PO Summary(opens in new window)List of open purchase orders by specified chartfield(s).
PO Detail Report(opens in new window)Line item details for specified purchase order number.
Invoices(opens in new window)List of Invoices paid on specified PO#.
CAF Department Report(opens in new window)Chargeback Authorization Form (CAF) detail by specified chartfield(s).
Chartfields Overview and Links(opens in new window)Overview of chartfield structure; List of Common Accounts, Deptids and Funds.
Human Resources Reports
Employee Listing(opens in new window)Provides list of employees (and details) by department.
Employee Schedule View(opens in new window)Provides a view of employee work schedules to ensure that they're accurate and match the employee’s timebase.
Expected Job End Date and Cutoff(opens in new window)Provides a list of employees that are due to complete their temporary assignments during the user specified date range.
Work-Study Student Employees(opens in new window)Provides info that helps with monitoring work-study awards.
Employee Summary(opens in new window)Provides employee summary information by category, by job code or by status.
Faculty Reports
Faculty Teaching Schedule(opens in new window)Provides instructor, class, class type, meeting time/location, room size, number of enrolled students, and instruction mode of instruction.
R03 R11 Planned Seps(opens in new window)Provides a report for mass separations of R03 and R11 employees. This report is only accessible to individuals that create and maintain R11 appointments.
Course & Scheduling Reports
Class Enrollment Report(opens in new window)Provides a real-time list of classes by section with open seats and waitlist for open terms. Shows grade level distribution of enrolled and waitlisted students.
Class Schedule Report(opens in new window)Provides a list of sections with instructor, room, enrollment, max, and room cap.
Course Offer History(opens in new window)Provides a list of ALL sections of a course (including cancelled) back to Fall 1993.
Course Inventory(opens in new window)Provides course details by college/semester.
Class Inventory(opens in new window)Provides class details by college/semester.
CRA Course/Class Scheduling Building List(opens in new window) 
Property & Facilities Reports
Property Lookup(opens in new window)Provides details for an individual property asset by tag number or serial number.
Inventory Listing(opens in new window)Provides details for a list of assets by department.
Annual Department Inventory(opens in new window)Contains all capital assets and sensitive equipment which needs to be inventoried on a yearly basis.
Student Reports
Enrolled Students by Term(opens in new window)Provides a list of currently enrolled students with contact info, academic level, enrollment status, and academic plans/subplans.
Enrolled Students by Acad Plans(opens in new window)Provides a list of enrolled students with academic plans/subplans, contact info, and academic stats.
Student Address Info(opens in new window)Allows colleges/departments to communicate to students that are enrolled in a course (report does not include academic stats).
Student Profiles(opens in new window)Provides a list of student email addresses.
Work-Study Student Employees(opens in new window)Provides info that helps with monitoring work-study awards.
Get Name/Email with a .csv File (opens in new window)Allows for the upload of a .csv file of emplids, and returns first/last name and preferred email address.
College AAS Reports
Reports-To Reports (opens in new window)Provides information about reporting lines in your departments.
Faculty Card View(opens in new window)Provides information that is currently used for the paper cards that are maintained by the Office of Academic Personnel.
Contract Type(opens in new window)Provides contract types within a specified term and department.
Compensation History(opens in new window)Provides a list of compensation changes for a specific individual or group for specific period of time (output is one person and employee record per page).
HR Department Tree(opens in new window)Provides the HR Department tree structure for a selected department.
Units 3 and Unit 11 Roster(opens in new window)Provides unit 3 and unit 11 transactions for a selected period of time.