CSU Executive Order No. 1031 is intended to ensure compliance with legal and regulatory requirements regarding records retention while implementing appropriate operational best practices.
More information, as well as system-wide records schedule series, are available at the CSU record retention website CSU Records and Retention(opens in new window)
View the Campus Records Retention Compliance Plan (PDF).
Records Series Custodians
Each campus must ensure that appropriate campus department(s) implements the records/information retention and disposition schedules for that area, including designating official campus custodian(s) for each type of record. Records/information custodians are responsible for controlling the administration of records/information in all media forms and for valuing such records/information in accordance with retention authority requirements. The retention and disposition of records/information are to conform to standards set forth within EO 1031 retention and disposition schedules issued in conjunction with this executive order.
These schedules are not to be abridged or altered except to add specific guidance regarding the retention and disposition of unique, campus-specific records/information. Each series or schedule will be periodically reviewed and updates will be posted to this website.
Access the System-wide retention schedules(opens in new window).
Student Records Retention Schedules
The University Office of the Registrar is responsible for student records retention and disposition schedules.
View the CSU, Chico student disposition schedules(opens in new window) as defined by the Office of the Registrar.
Questions regarding records retention and disposition at CSU, Chico should be referred to the Office of the Registrar.
Chico State Records Series Custodians
The CSU record retention website(opens in new window) identifies subject matter experts, who can answer questions related to the retention and disposition schedule for each record series. Campus questions related to the retention and disposition schedule should be directed to the records series custodians listed in the table below.
Schedule Series | Record Series Custodian |
1.0 Personnel/Payroll | AVP for Staff Human Resources |
2.0 Fiscal | AVP of Financial Services and University Budget |
2.5 Budget | AVP for Budget and Operations |
3.0 Environmental Health & Safety | Director, Environmental Health & Safety |
4.0 Student Records | University Registrar |
5.0 Facilities | Director, Facilities Management and Services |
6.0 University Police | Chief of Police |
7.0 University Advancement | Director of Advancement Services and Annual Fund |
8.0 Academic Personnel | Associate Vice President for Academic Personnel |
9.0 Curriculum & Accreditation | Associate Vice Provost for Academic Affairs |
10.0 Grants & Sponsored Programs | Chief Executive Officer of Chico State Enterprises |
11.0 Institutional Records | Chief of Staff |
Records Series | Official Campus Custodian |
Associated Students | AS Executive Director |
Information Technology | Chief Information Officer |
Chico State Enterprises | Chief Executive Officer of Chico State Enterprises |
Risk Management | Vice President for Business & Finance |
Additional Resources and Related Information:
- Data Protection(opens in new window)- Data Protection Standards have been created to prevent the loss of personally identifiable information.
- Data Classification and Protection Standards (PDF) - Data Classification and Protection Standards have been developed to classify data and organize it according to its risk to loss or harm from disclosure.
- Identity Finder(opens in new window) - Identity Finder is a program that locates Protected Level 1 data in files such as Word, Excel, PDF, or email messages.
- Secure Media Destruction(opens in new window) - Guidelines for disposal and destruction of electronic media.
- Shredding(opens in new window) - Paper Shredding guidelines for protected data.