Reports for Administrative Support (AAS/ASC/ASA)
Notes:
- These reports all require a Chico State account. Your account will provide access to a baseline set of data/reports; additional permissions may be required for deeper access. If you need a reporting system account, please submit a request in the Service Catalog(opens in new window).
- Access to many of these reports will require a campus IP address or access through campus VPN(opens in new window).
- This is only a subset of the most useful reports. Campus reporting systems include hundreds of additional reports.
| Account Balance Report(opens in new window) | Year-to-date balances of specified Deptid(s). |
| Program Account Balance Report(opens in new window) | Year-to-date balances of specified Program Code(s). |
| College Account Balance Report(opens in new window) | Year-to-date balances of specified College(s). |
| Transaction Report(opens in new window) | Detail of all financial transactions of specified chartfield(s). |
| Program Transaction Report(opens in new window) | Detail of all financial transactions of specified Program Code(s). |
| Labor Costs(opens in new window) | Detail of all labor cost transactions of specified Deptid(s) |
| Budget Detail Report(opens in new window) | Summary of Budget activity by scenario and specified chartfield(s). |
| Open Commitments PO Summary(opens in new window) | List of open purchase orders by specified chartfield(s). |
| PO Detail Report(opens in new window) | Line item details for specified purchase order number. |
| Invoices(opens in new window) | List of Invoices paid on specified PO#. |
| CAF Department Report(opens in new window) | Chargeback Authorization Form (CAF) detail by specified chartfield(s). |
| Chartfields Overview and Links(opens in new window) | Overview of chartfield structure; List of Common Accounts, Deptids and Funds. |
| Employee Listing(opens in new window) | Provides list of employees (and details) by department. |
| Employee Schedule View(opens in new window) | Provides a view of employee work schedules to ensure that they're accurate and match the employee’s timebase. |
| Expected Job End Date and Cutoff(opens in new window) | Provides a list of employees that are due to complete their temporary assignments during the user specified date range. |
| Work-Study Student Employees(opens in new window) | Provides info that helps with monitoring work-study awards. |
| Employee Summary(opens in new window) | Provides employee summary information by category, by job code or by status. |
| Instructor Schedule(opens in new window) | Provides instructor, class, class type, meeting time/location, room size, number of enrolled students, and instruction mode of instruction. |
| R03 R11 Planned Seps(opens in new window) | Provides a report for mass separations of R03 and R11 employees. This report is only accessible to individuals that create and maintain R11 appointments. |
| Class Schedule Build(opens in new window) | Provides a list of sections with instructor, room, enrollment, max, and room cap. |
| Current Class Waitlist(opens in new window) | Provides a real-time list of classes by section with open seats and waitlist for open terms. Shows grade level distribution of enrolled and waitlisted students. |
| Course Enrollment History(opens in new window) | Provides a list of ALL sections of a course (including canceled) back to Fall 1993. |
| Property Lookup(opens in new window) | Provides details for an individual property asset by tag number or serial number. |
| Inventory Listing(opens in new window) | Provides details for a list of assets by department. |
| Annual Department Inventory(opens in new window) | Contains all capital assets and sensitive equipment which needs to be inventoried on a yearly basis. |
| Enrolled Students by Term(opens in new window) | Provides a list of currently enrolled students with contact info, academic level, enrollment status, and academic plans/subplans. |
| Enrolled Students by Acad Plans(opens in new window) | Provides a list of enrolled students with academic plans/subplans, contact info, and academic stats. |
| Student Address Info(opens in new window) | Allows colleges/departments to communicate to students that are enrolled in a course (report does not include academic stats). |
| Student Profiles(opens in new window) | Provides a list of student email addresses. |
| Work-Study Student Employees(opens in new window) | Provides info that helps with monitoring work-study awards. |
| Get Name/Email with a .csv File (opens in new window) | Allows for the upload of a .csv file of emplids, and returns first/last name and preferred email address. |
| Reports-To Reports (opens in new window) | Provides information about reporting lines in your departments. |
| Faculty Card View(opens in new window) | Provides information that is currently used for the paper cards that are maintained by the Office of Academic Personnel. |
| Contract Type(opens in new window) | Provides contract types within a specified term and department. |
| Compensation History(opens in new window) | Provides a list of compensation changes for a specific individual or group for specific period of time (output is one person and employee record per page). |
| HR Department Tree(opens in new window) | Provides the HR Department tree structure for a selected department. |
| Units 3 and Unit 11 Roster(opens in new window) | Provides unit 3 and unit 11 transactions for a selected period of time. |