VPAA - Academic Department Manual

Academic Department Manual

How to Use The Academic Department Manual

This Academic Department Manual is meant to be a supplement to The University Catalog. The University Catalog is intended to be a comprehensive guide, including all academic requirements, policies and procedures that directly affect students, their faculty, and advisors.

The Academic Department Manual is intended to be supplementary to the catalog, with additional policies and procedures of specific interest to the deans, department chairs, and faculty involved in department, college, or university curriculum and administrative work or projects. Look in The Catalog first, try the "Table of Contents" or use one of the catalog search tools to locate your specific topic of interest. If it cannot be found in The Catalog, we hope you will find it in The Academic Department Manual.

In case you are unable to locate a topic of interest to you in either document, please bring this to our attention, and we will try to remedy this for the future. Direct your suggestions or questions to Bitsy O'Connor in Academic Affairs.

• Advising Information
• Organization
• Planning & Program Review
• Centers and Institutes
• Deadlines
• Class/Office Management
• Course Adds, Deletes, Changes
• Dept. Chairs
• EMs
• GE & Cultural Diversity
• Program Changes
• Scheduling
• Data Store
• Classroom & Office Management
• WP & Literacy
• Misc.

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Table of Contents

• Executive Memoranda

• Academic Organization

  • Academic Administration Directory (Deans, Dept. Chairs, etc. list)
  • Criteria for the Formation of Schools (EM 86-08)
  • Changes in Academic Organization: EM 76-15 (see also EM 80-05)
    • Amendment to University Policy on Changes in Academic Organization: EM 80-05 (see also EM 76-15)
  • Organizational Chart for University
  • Name Changes
    • Signature Page - Major Unit

• Department Chair Duties and Responsibilities

  • EM 83-09 Appointment of Department Chairs
  • AA 84-18 Responsibilities of Department Chair

• Academic Program Review

  • Program Review Schedule (pdf file)
  • Guidelines Five-Year Program Reviews

• Centers and Institutes

  • New Center or Institute Guidelines, Proposal Format
    • Signature Form
  • Policy on Institutes and Centers: EM 02-07
  • Centers, Institutes, and Similar Organizations on the Campuses of the California State University (EO-751)
    • Centers and Institutes reported to Chancellor's Office
  • Discontinue Center or Institute Guidelines
    • Signature Form
  • Name Changes
    • Signature Page - Major Unit

• Catalog Deadlines

• Course Additions, Deletions, Changes & Curricular Policies

  • 2009-2011 Catalog Deadlines
  • Course Numbering
    • EM 08-25 Course Numbering Policy
    • Course Numbering System and Conventions
    • AAO 03-08 Course Renumbering Guidelines
    • Course Renumbering Look-up
  • Course Additions, Deletions, and Changes (Regular Courses)
    • Memo of Intent to Add, Delete, or Change Courses
      • Memo Format
    • Course Proposal or Change Request (CPCR) Form Instructions
      • CPCR form
    • New Course Proposal Memo (rtf)
  • Special Topics Courses
    • Memo Format
  • New Course Subject Matter Area and Abbreviation Requests
  • Miscellaneous Course Fees
  • Special Session & May-June Courses

• Program Proposals and Revisions

  • 2009-2011 Catalog Deadlines
  • Major & Minor, Definitions of/EM 86-01
  • New Degree Program Conceptual Abstract and General Information
    • Undergraduate Program Conceptual Abstract Signature form
    • Graduate Program Conceptual Abstract Signature form
  • New Degree Proposal
    • New Undergraduate Degree Program Signature form
    • New Graduate Degree Program Signature form
• New Options and Advising Patterns General Information
  • New Option Proposal
  • New Advising Pattern Proposal
  • Undergraduate Program Signature form
  • Graduate Program Signature form
• New Minors General Information
  • New Minor Proposal
  • New Minor Signature form
• New Certificates General Information
  • New Certificate Proposal
  • Undergraduate Program Signature form
  • Graduate Program Signature form
• Significant Changes General Information
  • Significant Change Proposal
  • Undergraduate Program Signature form
  • Graduate Program Signature form
• Minor Changes
  • Undergraduate Program Signature form
  • Graduate Program Signature form
• Credentials/Subject Matter Preparation Programs General Information
  • Minor Change to Subject Matter Preparation Program Form
  • Minor Change to Credential Program Signature Form
  • Significant Change to Subject Matter Preparation Program Form
  • Significant Change to Credential Program Signature Form
• Discontinuing Programs
  • Budget-induced Academic Program Elimination Procedure
• Name Changes
  • Signature Page - Major Unit
  • Signature Page - Undergraduate Program
  • Signature Page - Graduate Program

• Classroom and Office Management:

  Facilities Planning, Shop #2, Major and Minor Capital Outlay

• Data Store

  • Classroom and Office Management, Inventory, and Projects
  • Course Inventory, Schedule, Workload, and Directory Management
    • How to Read FTE Reports
    • FTES, FTEF, and SFR

• General Education and Diversity (USD/Eth and GC/NW) Requirements

  • EM 99-05 General Education Program
    • Suspension of Two-Course Limitation-Breadth Clusters
  • Administration of General Education Policy
    • PDF version of Administration of General Education Policy
  • AAO 03-03 Teaching and Assessing Writing in General Education
  • GE Writing Brochure (see also AAO 03-03 above)
  • GE Course Instruction - Faculty Guidelines
  • GEAC (committee)info
  • GE Upper-Division Theme Coordinators
    • Substitution Courses for Themes
  • Remove GE and/or Diversity Status form (pdf file)

  • REVIEW INFORMATION

    GE Course and Program Review Schedule
    • Area C General Education Course Reviews (2007-2008 continuing review)
      • College of Behavioral & Social Sciences Area C Course
      • College of Communication & Education Area C Courses
      • College of Engineering, Computer Science, and Construction Management Area C Course
      • School of Graduate, International, and Interdisciplinary Studies Area C Courses
      • College of Humanities and Fine Arts Area C Courses
    • Area C GE Goals
      • Assessment Plan Template (Blank), Area C
      • Assessment Report Template (Blank), Area C
    • Signature Page for Assessment Report, Area C
    • Area D General Education Course Reviews (2008-2009)
      • College of Agriculture Area D Course
      • College of Business Area D Course
      • College of Behavioral and Social Sciences Area D Courses
      • College of Communication and Education Area D Course
      • School of Graduate, International, and Interdisciplinary Studies Area D Courses
      • College of Humanities and Fine Arts Area D Courses
    • Area D GE Goals
    • Assessment Plan Template (Blank), Area D
      • Assessment Plan Model, Area D Courses
    • Assessment Report Template (Blank), Area D
      • Assessment Report Signature Page, Area D
      • Assessment Report Model, Area D
    • Area E General Education Course Reviews (2009-2010)
      • Area E Courses by College
      • Area E Plan Signature Page
      • Area E Plan Template
      • Area E Plan Example
• GE Proposal and Review Guides
  • Cultural Diversity (U.S. Diversity/Ethnic or Global Cultures/Non-Western) Proposals and Reviews

• Writing Proficiency and Literacy Requirements

  • Graduation Writing Assessment Requirement (GWAR) - EM 99-03
  • Writing Proficiency (WP) Course Graduation Clearance Transfer and Substitution Procedures
  • Approved Writing Proficiency (WP) Courses
  • Writing Proficiency (WP) Course Application Guide & Form Link
  • Guide for Students - Mathematics and Writing Requirements
  • University Writing Committee (UWC) Information

• Miscellaneous

  • Academic Advising Programs
    • Common Academic Advising Forms
  • Human Resources
  • Student Rights and Responsibilities

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This document is the property of Academic Affairs and maintained by Bitsy O'Connor

Last Updated: May 12, 2009

visitors since November 10, 1998