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Other
Employment Letters
 Thank-You
Letters |
Application
Status |
Request
for More Information |
| Request
for Extension of Time |
Rejection
of Offer |
Acceptance
of Offer |
The good news is that e-mail employment letters are much more common and actually preferred in technical companies and various businesses. This will save you time and money, so read on. As in a cover letter, constructing these in a block format flush to the left margin is easiest. See example. Your address is first followed by the date and the person's name, title, company name, and address. The salutation should be Dear Person's Name followed by a colon. Unless you know the interviewer well, you should put a title before the name, such as Mr., Ms., or Dr.
The first paragraph thanks the recipient for the service provided you and mentions a particularly memorable part of that service.
The second paragraph can be used to add something you forgot to say in the interview, to clarify an answer or statement you provided. If you do not have a statement like that to make, the paragraph should contain your interest in the position and why you believe you would be a good match. The ending should also include contact information.
E-mail is constructed the same as regular mail, except you do not need the recipient's inside address. Be sure to include your own, however, just in case.
Thank-You
Letter Example
| 2000 W. 2nd Avenue Chico, CA 95926 (910) 555-1212 Date Louis Ellen Jr. Dear Mr. Ellen: I hope you enjoyed your brief visit to Chico. I would like to thank you for talking the time to interview me on Thursday, April 27th. The information I gained about Hanna Boys Center and its ongoing mission to help troubled boys by providing a stable environment for them was both familiar and appealing to me. At the risk of sounding unprofessional, I’d like to say that my interview with both Mr. Clefisch and yourself was the most comfortable and relaxed I’ve had so far. I enjoyed not only your time and patience, but your company and conversation as well. I can see myself working and contributing to a group such as yours. I think I have something valuable to share with the center and in return, I could grow as a professional. I look forward to hearing from you in the near future. Sincerely, Miguel Garcia |
Application
Inquiry Letter Example
| Dear Ms. Clary: I applied for your Account Representative position in the Walnut Creek area about three weeks ago and have not yet had a response. Since I am very interested in this position with your company, I am writing to inquire about the status of my application. Is the position still available? If it is, when might I hear if I have been selected for an interview? I really appreciate your taking the time to read and respond to this note. Thank you for your consideration. John Drummond |
Application
Inquiry Letter Example
| Dear Ms. Rodgers:
About five weeks ago I submitted a resume to Ms. Sarah Frick, Director of Personnel, seeking a position as Statistician at Henry & Hitchcock, Inc. Subsequently, I received a response from you stating that I would be considered if a vacancy occurred. I am writing on this occasion in the hope that employment opportunities have improved and that a position is now available. If not, please update my resume to indicate my continued availability and interest in a position with Henry & Hitchcock, Inc. Thank you for your time and attention. Sincerely, Name |
Request
for More Information Letter Example
| Dear Ms. Simmons:
First, may I thank you for the offer of employment as a _________________________ I am extremely happy to have this opportunity and confident I can promote the goals of the organization. There are, however, a few questions I have regarding your firm and the position you’ve offered me. Your offer did not include information about benefits provided by your organization. I would appreciate clarification of this (these) matters prior to my final acceptance. I am looking forward to your reply and to working for (company name). Sincerely, Name |
Request
for Extension of Time Letter Example
| Dear Mr. O'Grady: Thank you very much for your offer of employment as a Manager Trainee with XYZ Corporation. I am very interested in the position, but would like to request additional time to make my decision. As you know, I am interviewing on campus this semester and considering several companies. The position with XYZ offers the long-range opportunity I am seeking, but I want to be sure that I am making the right decision. I hope to accept a position knowing I considered everything and can then focus whole-heartedly on making a contribution to the right employer. I would like an extension until May1. Please let me know if that is possible and thank you again for the job offer. Sincerely, John Davis |
Letter
Declining Job Offer Example
| Thank you for the offer of a position as a Sales
Recruiter with Martain and Martain. After extensively considering my job offers,
I have chosen to accept a position with another company. It was a difficult
decision because your offers were comparable and I liked both companies, but
location was the deciding factor.
Thanks again for all the consideration you provided. Sincerely, Carrie Outtheplan |
Letter
Accepting a Job Offer Example
| Dear Ms. Cannon:
I am pleased to accept the job offer for the Planner I position with San Bonito County that starts June 2nd at a salary of $3000.00/mo. I am excited about the opportunity to put my training and skills to work in a position I have been dreaming about since selecting my major. I plan to leave my present address after graduation in May and arrive in San Bonito on May 15, 19__. My new address and phone number will be _________________________. I will keep my current e-mail address and check it daily, so can be reached quickly in case you need to talk to me. Again, let me thank you for the offer. I really enjoyed our interview, the people I met, and was impressed by the organization. Sincerely, Mark Fidelis |
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This document is maintained by: Kathleen
Bristow (kbristow@csuchico.edu )
Last Updated: April 19, 2004