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Dependent Eligibility Verification (DEV) Process

Summary

To ensure only eligible dependents of State employees are enrolled in employer-sponsored health coverage, California Government Code Section 22843.1 requires your employer to verify the eligibility of your dependent(s) at least once every three years. The DEV process was authorized by Senate Bill (SB) 98 creating Government Code (GC) 22843.1. Government Code section 22959 authorizes extending this review to dependents enrolled in dental benefits.

The DEV is the process of re-verifying the eligibility of family members enrolled in CalPERS health and/or CSU dental benefit coverage.  Family members include:

  • spouses
  • domestic partners
  • children
  • stepchildren
  • domestic partner children

If you do not have dependents on your health insurance or dental plan or if you are not currently enrolled in a CSU health insurance plan, this process does not pertain to you and you will not need to provide any documentation.

The law requires the California State University to:

  • Verify the eligibility of all employee dependents prior to enrolling them in a health and/or dental plan.
  • Maintain a record of the verifying documentation for each dependent.
  • Validate/verify dependent eligibility at least once every three years for most dependents.

Dependents will not be eligible to enroll or continue to be enrolled in CalPERS health and/or CSU dental coverage if employees do not provide the necessary supporting documentation prescribed by CalPERS prior to the Verification due date or the 1st day of their birth month. Each campus is responsible for the timely validation and retention of supporting documentation and notification to CalPERS.

Any questions regarding this requirement or notification should be directed to CalPERS at (888) 225-7377.

Notification

State employees enrolled in CSU health and/or dental benefits must re-verify the eligibility of all dependents by providing the necessary documentation to the Benefits Office located in Kendall Hall, Room 220.  CalPERS will produce and mail letters to each affected employee based on the employee’s birth month.  This does not impact employees who are not covered under a CSU medical and/or dental plan or who do not have covered dependents under the health plan(s).

Re-verification Schedule

The eligibility of dependents must be re-verified once every three years.  The re-verification period is based on an employee’s birth month. The following chart illustrates the schedule:

201820192020202120222023
Employee
Birth Month

April

July

October

February

May

August

November

March

June

September

December

January

April

July

October

February

May

August

November

March

June

September

December

This is an on-going requirement, however, the only members who will be responsible for re-verification in 2019 will be those employees with birthdays in Feburary, May August and November.  All others will be contacted and required to re-verify during the years indicated on the schedule above.

Required Re-Verification Supporting Documentation

Spouse or Domestic Partner

  • A copy of the marriage certificate or domestic partnership registration filled with the California Secretary of State or a comparable agency in another jurisdiction listing the family member as the domestic partner.
    AND
  • A copy of the first page of the subscriber's federal or state income tax return from the previous tax year listing the subscriber and the spouse or domestic partner.
    OR
  • A combination of other documentation, including but not limited to, a household bill, account statement, or insurance policy listing the name and address of the subscriber and the spouse or domestic partner, or other documents that substantiate the existence of a current marriage or domestic partnership.  Household bills and accounts statements older than 60 calendar days are unacceptable.

Natural-Born Children

A copy of the birth certificate naming the employee as the parent.

Adopted Children

A copy of the birth or adoption certificate naming the employee, spouse or domestic partner as the parent.

Stepchildren

A copy of the birth certificate naming the employee’s current spouse as the parent.

Domestic Partner Children

A copy of the birth certificate naming the employee’s current domestic partner as the parent.

Filing Deadline

When notified by CalPERS, employees will be required to sign and submit the CalPERS Employee Dependent Verification Affidavit (see sample) along with supporting documentation to the Benefits Office (Kendall 220) by the first day of the employee’s birth month.

If all documentation is not received prior to the 10th of the birth month, healthcare premiums may be affected and reduced to "employee only".  The employee will be required to repay the difference in premiums when requested by the state controller's office (SCO).

If proper documentation is not received by the verification deadline, the dependents will lose coverage effective the first of the month following the first day of the employee’s birth month.

For more information, please contact the Benefits Office at benefits@csuchico.edu or (530) 898-5436.  You may also contact CalPERS at (888) 225-7377.

Employee FAQs

The CSU Employee and Employer Frequently Asked Questions (FAQs)

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