Accounts Payable

Reimbursement Rates

REIMBURSEMENT MAXIMUMS

Domestic Travel (within the 48 contiguous United States)

Expense TypeActual Expenses Not to Exceed per Day
Lodging$275*, without additional approval
Meals$55 per person
Incidentals$7

Travel to Alaska, Hawaii, Puerto Rico, the Northern Mariana Islands, and possessions of the United States

Expense TypeActual Expenses Not to Exceed per Day
Lodging$275*, without additional approval
MealsFederal Per Diem ceiling for destination
IncidentalsFederal Per Diem ceiling for destination
International Travel
Expense TypeActual Expenses Not to Exceed per Day
LodgingFederal Per Diem* ceiling for destination and time of travel
MealsFederal Per Diem ceiling for destination and time of travel
IncidentalsFederal Per Diem ceiling for destination and time of travel

(*) Amount refers to room rate, before applicable taxes.

Original Receipt Requirements Summary

ORIGINAL RECEIPT REQUIREMENTS SUMMARY
Expense TypeRequirement
AirfareOver $55, Itemized Required
Car RentalsOver $55, Itemized Required
LodgingOver $55, Itemized Required
Registration Over $55, Itemized Required
Meals Over $55, Itemized Required
IncidentalsNot Required, $7/day maximum
Rail, Bus, Streetcar, Ferry, Bridge or TollsOver $55, Itemized Required
Rapid Transit, Taxi, Shuttle or ParkingOver $55, Itemized Required
Telephone, Fax or InternetOver $55, Itemized Required

International Per Diem Rates

Actual expenses will be reimbursed up to the maximum amount allowed for the destination. Maximum reimbursement rates may be found by visiting the following websites (search by country and month of travel):

OVERSEAS NON-FOREIGN (Alaska, Hawaii, U.S. possessions)
https://www.federalregister.gov/documents/2018/09/17/2018-20077/revised-non-foreign-overseas-per-diem-rates

FOREIGN
https://aoprals.state.gov/web920/per_diem.asp

NOTE: Both sites have same amounts but are presented differently. The foreign website combines the meal and incidental values so users may find the non-foreign presentation more user friendly for travel claim preparation.

INTERNATIONAL CURRENCY CONVERSION
www.oanda.com/currency/converter/

Claiming Meals

CLAIMING MEALS
Trip Start TimeAllowable Claim
At or before 6 amBreakfast may be claimed

At or before 12 pm

Lunch may be claimed

At or before 5 pm

Dinner may be claimed
Continuing after 24 hours…
Trip End TimeAllowable Claim
At or after 8 amBreakfast may be claimed

At or after 2 pm

Lunch may be claimed

At or after 7 pm

Dinner may be claimed