Supplier PDR/Invoice Drop Box(opens in new window)
Fiscal Year-End Schedule(opens in new window)
Reimbursement Rates
Domestic Travel (within the 48 contiguous United States) | |
|---|---|
| Expense Type | Actual Expenses Not to Exceed per Day |
| Lodging | $275*, without additional approval |
| Meals | Up to $55 actual expense per person |
| Incidentals | Up to $7 actual expense |
Travel to Alaska, Hawaii, Puerto Rico, the Northern Mariana Islands, and possessions of the United States | |
| Expense Type | Actual Expenses Not to Exceed per Day |
| Lodging | $275*, without additional approval |
| Meals | Federal Per Diem ceiling for destination |
| Incidentals | Federal Per Diem ceiling for destination |
| International Travel | |
| Expense Type | Actual Expenses Not to Exceed per Day |
| Lodging | Federal Per Diem* ceiling for destination and time of travel |
| Meals | Federal Per Diem ceiling for destination and time of travel |
| Incidentals | Federal Per Diem ceiling for destination and time of travel |
(*) Amount refers to room rate, before applicable taxes.
Original Receipt Requirements Summary
| Expense Type | Requirement |
|---|---|
| Airfare | Over $55, Itemized Required |
| Car Rentals | Over $55, Itemized Required |
| Lodging | Over $55, Itemized Required |
| Registration | Over $55, Itemized Required |
| Meals | Over $55, Itemized Required |
| Incidentals | Not Required, $7/day maximum |
| Rail, Bus, Streetcar, Ferry, Bridge or Tolls | Over $55, Itemized Required |
| Rapid Transit, Taxi, Shuttle or Parking | Over $55, Itemized Required |
| Telephone, Fax or Internet | Over $55, Itemized Required |
International Per Diem Rates
Actual expenses will be reimbursed up to the maximum amount allowed for the destination. Maximum reimbursement rates may be found by visiting the following websites (search by country and month of travel):
OVERSEAS NON-FOREIGN (Alaska, Hawaii, U.S. possessions)
https://www.federalregister.gov/documents/2018/09/17/2018-20077/revised-non-foreign-overseas-per-diem-rates(opens in new window)
FOREIGN
https://aoprals.state.gov/web920/per_diem.asp(opens in new window)
NOTE: Both sites have same amounts but are presented differently. The foreign website combines the meal and incidental values so users may find the non-foreign presentation more user friendly for travel claim preparation.
INTERNATIONAL CURRENCY CONVERSION
www.oanda.com/currency/converter/(opens in new window)
Claiming Meals
| Trip Start Time | Allowable Claim |
|---|---|
| At or before 6 am | Breakfast may be claimed |
| At or before 12 pm | Lunch may be claimed |
| At or before 5 pm | Dinner may be claimed |
| Continuing after 24 hours… | |
| Trip End Time | Allowable Claim |
| At or after 8 am | Breakfast may be claimed |
| At or after 2 pm | Lunch may be claimed |
| At or after 7 pm | Dinner may be claimed |